Eastern Coalfields Limited LT Overhead Line Work Tender Chitra Colliery SP Mines Area 2025
Eastern Coalfields Limited
JAMTARA, JHARKHAND
Posted:
20 October 2025
Closed:
30 October 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Advertising Rights on Hoardings in Surat - Erection & Repair
Progress
Issue01-Jan-2026, 1:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹7,434
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
4
This government tender offers a unique opportunity for advertising agencies and signage companies to secure advertising rights on hoardings across key locations in Surat's South-West Zone. The project involves the erection, repair, and maintenance of outdoor hoardings at prominent sites such as Majura Fire Station, Ghoddod Road, and Dumas Road. With a contract duration of 12 months, bidders must meet specific eligibility criteria, including experience and technical capabilities. The tender process is conducted electronically through the nProcure portal, ensuring transparency and efficiency. This initiative aims to enhance urban advertising infrastructure while generating revenue for Surat Municipal Corporation. Interested companies specializing in outdoor signage, urban advertising, and infrastructure maintenance are encouraged to participate and contribute to the city’s visual landscape.
Scope Of Work
• Erect new hoardings at designated locations as per tender specifications.
• Repair and maintenance of existing hoardings to ensure safety and visual appeal.
• Ensure all hoardings comply with local regulations and safety standards.
• Coordinate with Surat Municipal Corporation for site access and approvals.
• Use durable, weather-resistant materials suitable for outdoor advertising.
• Remove old or damaged boards and replace them with new signage.
• Maintain cleanliness and structural integrity throughout the contract period.
The process involves:
- Site assessment and preparation.
- Installation of new hoardings as per approved designs.
- Regular inspection and repair of existing boards.
- Final dismantling and site clearance after contract completion.
| Location | Description | Size | Material |
|---|---|---|---|
| Location No.-1 | Outside Majura Fire Station | Standard billboard | Weather-resistant metal & vinyl |
| Location No.-2 | Ghoddod Road near Kumar Hostel | Standard billboard | Weather-resistant metal & vinyl |
| Location No.-3 | Ghoddod Road near Women's Shelter | Standard billboard | Weather-resistant metal & vinyl |
| Location No.-4 | Majura Fire Station to Civil Hospital | Standard billboard | Weather-resistant metal & vinyl |
| Location No.-5 | SVNIT College towards Dumas | Standard billboard | Weather-resistant metal & vinyl |
| Location No.-6 | Dumas Road at Citizen Facility Center | Standard billboard | Weather-resistant metal & vinyl |
| Location No.-7 | Near Jain Derasar Temple, SWZ | Standard billboard | Weather-resistant metal & vinyl |
Technical Specifications
• Hoardings must be weatherproof, durable, and conform to the dimensions specified in the tender documents.
• Use of high-quality vinyl and metal frames is mandatory.
• All signage must be securely fixed to withstand wind and adverse weather conditions.
• Installation procedures should follow safety standards and local regulations.
• Technical parameters:
plaintext
Material: Weather-resistant metal and vinyl
Size: As per location-specific specifications
Durability: Minimum 12 months outdoor exposure
Installation height: 3-4 meters from ground level
Financial Requirements
The total estimated budget for the project ranges from Rs. 10 lakh to Rs. 15 lakh, depending on the scope of work at each location. Payment will be made in installments based on milestones such as completion of installation, periodic inspections, and final approval. The detailed cost breakdown includes:
| Item | Cost (Rs.) |
|---|---|
| Material & Equipment | 60% |
| Labour & Installation | 25% |
| Maintenance & Repairs | 10% |
| Contingency & Miscellaneous | 5% |
Bidders must submit a detailed financial proposal along with their bid, adhering to the prescribed format. Payment terms are linked to project milestones and approved inspections.
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Eligibility Criteria
✓ Must have valid digital signature certificate as per IT Act 2000.
✓ Must submit all required documents including tender fee and EMD.
✓ Must have previous experience in erecting and maintaining outdoor hoardings.
✓ Financial stability demonstrated through relevant documents.
| Criteria | Details |
|---|---|
| Tender Fee | Rs. 7434 (non-refundable) |
| EMD | As specified in tender documents |
| Experience | Minimum 2 years in outdoor advertising |
| Financial Qualification | Turnover of at least Rs. 10 lakh in the last fiscal year |
| Certification | Valid digital signature and relevant licenses |
Note: Bidders must meet all criteria to qualify for submission.
Bidding Process
Process Timeline
1. Preliminary Stage
17-01-2026 10:05
2. Commercial Stage
28-01-2026 10:00
Required Forms
Preliminary
SMC 100 percent bid fee 100 percent EMD Tabular Form
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Scan Copy of Tender Fee
Required 2
Scan Copy of EMD
Required 3
Scan Copy of all required documents as per tender
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for submitting bids is 16th January 2026 at 6:00 PM. Bids must be uploaded electronically via the nProcure portal before this deadline to be considered.
What documents are required to participate in this tender?
Participants must submit the following documents:
- Scan copy of tender fee
- Scan copy of EMD
- All required documents as specified in the tender notice, including experience certificates, financial statements, and digital signature certificates.
How can I attend the vendor training session?
Vendor training sessions are held every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, GNFC Ltd., Ahmedabad. Bidders can register in advance through the contact details provided and attend to learn about the online bidding process and document submission.
What are the technical requirements for the hoardings?
Hoardings must be weatherproof, durable, and installed securely to withstand outdoor conditions. Materials like weather-resistant metal frames and vinyl banners are mandatory. The size and specifications are detailed in the tender documents, ensuring visibility and safety.
Who is the contact person for clarifications?
For any clarifications, contact the Dy. Municipal Commissioner at 6359908254 or via email at [email protected] during official working hours. Support is available for technical and procedural queries.
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Documents 14
HORDING Location No.-1 TECH BID W.NO.-37.pdf
TENDER_DOCUMENT
HORDING Location No.-1 PB W.NO.-37.pdf
TENDER_DOCUMENT
HORDING Location No.-2 TECH BID W.NO.-38.pdf
TENDER_DOCUMENT
HORDING Location No.-2 PB W.NO.-38.pdf
TENDER_DOCUMENT
HORDING Location No.-3 TECH BID W.NO.-39.pdf
TENDER_DOCUMENT
HORDING Location No.-3 PB W.NO.-39.pdf
TENDER_DOCUMENT
HORDING Location No.-4 TECH BID W.NO.-40.pdf
TENDER_DOCUMENT
HORDING Location No.-4 PB W.NO.-40.pdf
TENDER_DOCUMENT
HORDING Location No.-5 TECH BID W.NO.-41.pdf
TENDER_DOCUMENT
HORDING Location No.-5 PB W.NO.-41.pdf
TENDER_DOCUMENT
HORDING Location no.-6 TECH BID W.NO.-42.pdf
TENDER_DOCUMENT
HORDING Location No.-6 PB W.NO.-42.pdf
TENDER_DOCUMENT
HORDING Location no.-7 TECH BID.pdf
TENDER_DOCUMENT
HORDING Location No.-7 PB W.NO.-43.pdf
TENDER_DOCUMENT