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Closed Open State Governments & UT NPROCURE

Government Tender for Advertising Rights on Hoardings and Street Poles in Surat West Zone

Bid Publish Date

13-Mar-2026, 5:00 pm

Bid End Date

23-Mar-2026, 6:00 pm

Location

SURAT , GUJARAT
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Progress

Issue13-Mar-2026, 5:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹5,310

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 9

BLOCKS MISCELLANEOUS BANJOES STRING INSTRUMENTS HOARDING ADVERTISEMENT RIGHT BRIDGE PEB ADVERTISEMENT

The Surat Municipal Corporation invites bids for a government tender offering advertising rights on hoardings and street light poles across Surat's West Zone. This opportunity allows advertising agencies, media companies, and local businesses to showcase their brands in a prime urban area, enhancing visibility and community engagement. The project includes erecting advertisement boards at key locations such as Pay & Use Toilet blocks, street light kiosks, and poles in neighborhoods like Rander, Pal, Adajan, Jahangirabad, Gaurav Path, and Cauzway. The tender process is fully online, with detailed technical and financial criteria, evaluation procedures, and strict deadlines. Interested bidders must meet eligibility requirements, submit necessary documents, and participate in training sessions for smooth online bidding. The project aims to foster urban development, promote local businesses, and create vibrant public spaces through strategic advertising placements. The estimated project value is competitive, with transparent procedures ensuring fair participation for qualified bidders.

Scope Of Work

The scope of work includes:

  • Erecting and maintaining advertising hoardings and kiosks at designated locations in Surat West Zone.
  • Installation of advertisement boards on street light poles at specified sites.
  • Ensuring compliance with municipal standards for safety and aesthetics.
  • Managing advertisement content and maintenance over the contract period.

The process involves:

  1. Submission of technical and financial bids via the official portal.
  2. Evaluation of bids based on eligibility and technical criteria.
  3. Bid opening and shortlisting by the Add. City Engineer.
  4. Contract awarding to the successful bidder.
  5. Implementation and ongoing management of advertising rights.

The tender includes detailed specifications for the size, design, and placement of advertising boards, as well as safety protocols and maintenance schedules. Bidders must review the attached documents for comprehensive technical requirements and site plans.

Location Description
Pay & Use Toilet Blocks Erection of boards at Rander
Street Light Poles Kiosks at Pal, Adajan, Jahangirabad, Gaurav Path, Cauzway
Advertisement Type Hoardings, Kiosks, Pole-mounted boards
Contract Duration As per tender document attached

Technical Specifications

Technical specifications include:

Parameter Requirement
Board Size As specified in tender documents
Material Weather-resistant, durable material conforming to municipal standards
Installation Height According to safety norms, typically 3-5 meters
Maintenance Regular cleaning and inspection every 3 months
Safety Standards Compliant with local safety and electrical standards

Procedures:

  • Review detailed technical drawings and specifications.
  • Submit samples or prototypes if required.
  • Ensure installation by certified technicians.
  • Conduct periodic inspections and maintenance as per schedule.

All technical aspects must adhere to the guidelines outlined in the tender documents, which include detailed site plans and safety protocols.

Financial Requirements

The estimated budget for this project ranges between ₹20 Lakhs to ₹50 Lakhs, depending on the scope and scale of advertising installations. The tender fee is ₹5310, payable via online mode. The financial bid should include:

Cost Component Amount (INR)
Tender Fee ₹5310
Security Deposit (EMD) As specified in tender
Total Project Cost To be quoted by bidder

Payment terms:

  • Initial payment upon contract signing.
  • Progress payments based on milestones.
  • Final payment after completion and approval.

Bidders must submit a detailed financial proposal along with the bid, ensuring transparency and compliance with the specified budget limits.

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

Miscellaneous Works

Authority & Contact

Officer Inviting Bids

Add. City Engineer

Bid Opening Authority

Add. City Engineer

Address

Surat Municipal Corporation, Surat-395003

Contact Details

9664979269

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Documents 12

Work no. 4 TB.pdf

TENDER_DOCUMENT

PB No.4.pdf

TENDER_DOCUMENT

Work No.5 TB.pdf

TENDER_DOCUMENT

Work no.5 PB.pdf

TENDER_DOCUMENT

Work No.6 TB.pdf

TENDER_DOCUMENT

Work No. 6 PB.pdf

TENDER_DOCUMENT

Work no.7 TB.pdf

TENDER_DOCUMENT

Work No.7PB.pdf

TENDER_DOCUMENT

Work No.8 TB.pdf

TENDER_DOCUMENT

Work No.8 PB.pdf

TENDER_DOCUMENT

Work No.9 TB.pdf

TENDER_DOCUMENT

Work No.9 PB.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration and licenses for advertising operations.
  • ✓ Must submit Scan Copy of Tender Fee, EMD, and all required documents as specified.
  • ✓ Should have experience in urban advertising projects in municipal areas.
  • ✓ Must possess financial stability as per the following table:
Financial Criteria Details
Minimum Turnover ₹50 Lakhs in last 2 years
Past Projects At least 2 similar projects completed
Legal Compliance Valid GST and other statutory certificates
  • Bidder must have a valid Digital Certificate for online submission.
  • Bidder should not have any pending legal disputes with the municipal authorities.

All documents must be valid, up-to-date, and submitted before the deadline. Non-compliance with eligibility criteria will result in disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

24-03-2026 10:05

2. Commercial Stage

02-04-2026 10:00

Required Forms

Preliminary

SMC 100 percent bid fee 100 percent EMD Tabular Form

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for bid submission is 23rd March 2026 at 6:00 PM. Bidders must ensure all documents are uploaded and fees paid before this deadline to be considered.

What documents are required to participate in the tender?

Bidders must submit:

  • Scan Copy of Tender Fee
  • Scan Copy of EMD
  • All required documents as per tender specifications
  • Valid digital certificate for online submission.
    Ensure all documents are valid and uploaded before the deadline.
Who is the contact person for queries related to this tender?

Queries can be directed to Add. City Engineer at 9664979269. Support is also available at (n)code solutions, Ahmedabad, for technical assistance and training sessions.

What is the scope of work involved in this tender?

The scope includes erection of advertising hoardings, kiosks, and pole-mounted boards at specified locations in Surat West Zone. The work involves installation, maintenance, and content management, adhering to safety and municipal standards. Detailed specifications are provided in the tender documents.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence, experience, financial competitiveness, and past project quality. The evaluation weights are 40% for technical, 30% for financial, 20% for past project quality, and 10% for financial stability. Minimum thresholds must be met for qualification.

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