Government Tender for Advertising Rights on Hoardings and Street Poles in Surat West Zone
Progress
This government tender from Surat Municipal Corporation offers a unique opportunity for outdoor advertising agencies and media firms to secure rights for advertising on hoardings, street light poles, and kiosks in the West Zone of Surat, specifically in Rander area. The project involves erecting display boards at Pay & Use Toilet blocks and other strategic locations, enhancing urban aesthetics and promoting local businesses. The tender process includes detailed evaluation stages, mandatory documentation, and compliance with safety and technical standards. With a focus on transparency and efficiency, this tender invites experienced bidders to participate in a state government initiative aimed at modernizing outdoor advertising infrastructure in Surat. The project’s scope, timeline, and budget are clearly defined, making it an attractive opportunity for reputed advertising firms seeking to expand their portfolio in government projects.
Scope Of Work
• Granting advertising rights on hoardings and street light poles in the specified zones of West Surat (Rander).
• Erection of advertisement boards on Pay & Use Toilet blocks at designated locations.
• Installation of kiosks on street light poles for promotional purposes.
• Ensuring all installations comply with municipal safety and quality standards.
• Regular maintenance and timely removal of advertisements as per contract terms.
The process includes:
- Submission of technical and financial bids through the online portal.
- Verification of submitted documents including Tender Fee, EMD, and all relevant certifications.
- Evaluation of bids based on predefined criteria.
- Awarding the contract to the most suitable bidder.
Specifications for advertising materials:
| Parameter | Requirement |
|---|---|
| Material | Weather-resistant, durable materials |
| Size | As per zone-specific guidelines |
| Safety | Compliance with safety standards |
| Maintenance | Regular cleaning and inspection |
The selected agency will be responsible for the entire lifecycle of the advertisements, including installation, periodic maintenance, and dismantling after contract expiry.
Technical Specifications
| Technical Parameter | Specification |
|---|---|
| Material Quality | Weatherproof, UV resistant |
| Size of Hoardings | As per zone-specific dimensions |
| Installation Standards | Compliant with municipal safety norms |
| Maintenance | Weekly inspections and cleaning |
| Power Supply | Adequate electrical connections for kiosks |
Sequential process for technical compliance:
- Submit sample materials for approval.
- Ensure installation adheres to approved designs.
- Conduct safety inspections before final approval.
- Maintain records of maintenance activities.
Financial Requirements
The total project budget is estimated within a range of Rs. 10 lakh to Rs. 20 lakh, depending on the scope of advertising rights awarded. The cost breakdown includes:
| Item | Cost (Rs.) |
|---|---|
| Hoarding installation | Rs. 5 lakh |
| Street pole kiosks | Rs. 3 lakh |
| Maintenance & repairs | Rs. 2 lakh |
Payment terms are structured as follows:
- 30% advance upon contract signing.
- 40% after installation and initial approval.
- Remaining 30% post completion and final inspection.
Invoices must be submitted as per milestones, and payments will be processed within 30 days of approval.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹4,956
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
24-08-2026 18:00:00
Document Download End
08-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Advertisement Services
Authority & Contact
Officer Inviting Bids
Add. City Engineer
Bid Opening Authority
Add. City Engineer
Address
Surat Municipal Corporation,Tapipura, Surat-395003
Contact Details
9664979269
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 12
Tech bid W. No.1.pdf
TENDER_DOCUMENT
PB W. No. 1.pdf
TENDER_DOCUMENT
Tech bid w. no.2.pdf
TENDER_DOCUMENT
PB w. no. 2.pdf
TENDER_DOCUMENT
Tech bid w. no.3.pdf
TENDER_DOCUMENT
PB w. no.3.pdf
TENDER_DOCUMENT
Tech bid w.no. 4.pdf
TENDER_DOCUMENT
PB w. no.4.pdf
TENDER_DOCUMENT
Tech bid w.no.5.pdf
TENDER_DOCUMENT
PB w.no.5.pdf
TENDER_DOCUMENT
Tech bid w.no.6.pdf
TENDER_DOCUMENT
PB w.no 6.pdf
TENDER_DOCUMENT
Categories
9
Bidding Process
Process Timeline
09-09-2026 10:00
17-09-2026 10:00
Required Forms
Preliminary
SMC 100 percent bid fee 100 percent EMD Tabular Form
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender
Required
Eligibility Criteria
- ✓ Must have valid digital certificates as per the Information Technology Act-2000 (Class-III).
- ✓ Must submit all required documents, including Tender Fee, EMD, and relevant certifications.
- ✓ Experience in outdoor advertising or related fields is preferred.
- ✓ Financial stability demonstrated through relevant documents.
| Criteria | Details |
|---|---|
| Tender Fee | Rs. 4956 (non-refundable) |
| EMD | As specified for Surat zone |
| Certification | Valid DSC and other mandatory certifications |
| Experience | Minimum 2 years in outdoor advertising |
| Financials | Turnover of at least Rs. 10 lakh in last fiscal year |
Bidders must meet all eligibility requirements to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender aims to award advertising rights on hoardings, street light poles, and kiosks in Surat's West Zone, including installation and maintenance of promotional displays to enhance urban advertising infrastructure.
Who can participate in this bidding process?
Eligible bidders include outdoor advertising agencies, media companies, and firms experienced in outdoor promotional activities with valid digital certificates and necessary certifications as specified in the eligibility criteria.
What are the key submission requirements for bidders?
Bidders must submit a technical bid, financial bid, Tender Fee, EMD, and all required certifications via the online portal before the deadline. Physical submissions are not accepted.
Mandatory documents include:
- Scan copy of Tender Fee
- Scan copy of EMD
- All relevant certifications and experience proof.
What is the evaluation process for the tenders?
Bids are evaluated in two stages: technical and commercial. Technical compliance, experience, and cost competitiveness are key factors. The highest scoring bid will be selected, with evaluation scheduled shortly after bid submission deadlines.
Evaluation criteria include:
- Technical compliance (40%)
- Experience (30%)
- Cost (20%)
- Financial stability (10%)
What are the important dates and deadlines I should be aware of?
Key deadlines include:
- Bid submission start: 24-08-2026 at 6:00 PM
- Bid submission end: 08-09-2026 at 6:00 PM
- Technical evaluation: 09-09-2026 at 10:00 AM
- Commercial evaluation: 17-09-2026 at 10:00 AM
- Contract award: Expected by 24-09-2026.
All submissions must be completed before the specified deadlines to ensure consideration.