Open Miscellaneous NPROCURE

Government Tender for AI/ML-Based IT Infrastructure Supply & Installation at SLDC Vadodara

Bid Publish Date

02-Dec-2025, 6:00 pm

Bid End Date

22-Dec-2025, 4:00 pm

Value

₹4,98,84,450

Location

VADODARA , GUJARAT

Progress

Issue02-Dec-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹8,850

Contract Form

Works

Completion Period

4  Months

Currency Type

Single

Categories 11

PREPARATION OF DOCUMENT FUME HOODS MISCELLANEOUS RENEWABLE ENERGY ARNO STARTING CONTACTOR LOGO DESIGN POWER WIND POWER PROJECT WATER LEVEL RECORDER DESIGN DEVELOPMENT APFC PANEL

This government tender offers an opportunity for experienced vendors to supply, install, and commission AI/ML-based IT infrastructure at the State Load Despatch Centre (SLDC) in Vadodara. The project aims to modernize energy grid management through advanced technology solutions, ensuring efficient and reliable power distribution. The tender involves comprehensive technical specifications, strict eligibility criteria, and a detailed evaluation process. With a project value estimated at INR 49.88 million, successful bidders will play a critical role in supporting Gujarat's renewable energy initiatives and smart grid development. The process includes multiple stages, from bid submission to final award, with deadlines set for December 2025. Interested companies specializing in energy IT infrastructure, AI/ML systems, and utility automation are encouraged to participate and contribute to Gujarat’s energy future.

Scope Of Work

The scope of work encompasses:

  • Supply of AI/ML-based IT infrastructure components as per technical specifications.
  • Installation and integration of hardware and software solutions at SLDC Gotri.
  • Testing, commissioning, and validation of the entire system.
  • Training and handover of operational manuals.

Key deliverables include:

  • Complete hardware setup including servers, networking equipment, and AI/ML modules.
  • Software installation with configured AI/ML algorithms for energy management.
  • System testing reports and certification.
  • Final commissioning and operational handover.

Sequential process:

  1. Procurement of equipment as per tender specifications.
  2. Site preparation and infrastructure setup.
  3. Hardware and software installation.
  4. System integration and testing.
  5. Training of GETCO personnel.
  6. Final acceptance and handover.
Specification Details
Project Duration 4 months
Estimated Cost INR 49,884,448.21
Location Vadodara, Gujarat
Certification ISO, Factory License, BIS License (if applicable)

Technical Specifications

The technical specifications include:

Parameter Requirement
Hardware High-performance servers with AI/ML processing capabilities
Networking Robust LAN/WAN infrastructure with redundancy
Software AI/ML algorithms for energy optimization, compatible with existing systems
Certification ISO 9001, ISO 27001, BIS (if applicable)
Testing Equipment Calibrated and up-to-date testing tools
Manufacturing Factory with CE certification and documented capacity

Sequential procedures for technical compliance:

  1. Review technical specifications document.
  2. Prepare hardware and software conforming to specifications.
  3. Conduct internal testing and calibration.
  4. Submit testing reports and certificates.
  5. Obtain factory and quality certifications.
  6. Final installation and system integration at SLDC Vadodara.

Financial Requirements

The project budget is approximately INR 49,884,448.21. The financial proposal should include a detailed cost breakdown:

Cost Component Amount (INR)
Hardware 20 million
Software 10 million
Installation & Commissioning 8 million
Testing & Validation 4 million
Training & Manuals 2 million
Contingency & Miscellaneous 5.88 million

Payment terms:

  • 30% advance upon contract signing.
  • 40% after hardware delivery and installation.
  • 20% post successful testing and commissioning.
  • 10% after final acceptance.
    All payments are subject to submission of valid invoices and certification of work completion.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST Registration, PAN Card, and Factory License.
  • ✓ Proven experience in deploying AI/ML infrastructure in energy or utility sectors.
  • ✓ Submission of past executed orders with GUVNL or subsidiaries within the last 5 years.
  • ✓ Financial stability with last three years' audited balance sheets and ITR filings.
  • ✓ Technical capability demonstrated through relevant testing equipment, manufacturing facilities, and quality assurance plans.
  • ✓ Submission of all required technical and financial documents, including tender fee and EMD as per tender notice.
Qualification Criteria Details
Minimum Turnover INR 10 million annually
Experience At least 2 similar projects in last 5 years
Certification ISO, BIS License (if applicable)
Financial Documents Audited balance sheets, CA certificates
Technical Capacity Testing facilities, manufacturing capacity
Submission Deadline December 22, 2025
Validity of Offer 120 days from bid submission deadline

Bidding Process

Process Timeline

1. Preliminary stage

22-12-2025 16:30

2. Technical Stage

22-12-2025 16:31

3. Price bid stage

23-12-2025 16:30

Required Forms

Preliminary

EMD and Tender Fees

User Defined Template-Standard

Required

Technical

Technical Bid

User Defined Template-Standard

Required

Price

SCHEDULE-B(AIML IT INFRA - ADEPT)

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary stage

1

TENDER FEE AS PER TENDER NOTICE

Required
2

EMD AS PER TENDER NOTICE

Required

Stage - Technical Stage

1

Tender Schedule-A with all corrigendum

Required
2

Integrity Pact signed by firm

3

Certificate -A

4

Important Instructions

5

Commercial Terms and conditions

Required
6

GETCO Technical specifications

Required
7

Testing results & Type test Reports -if applicable

8

List of testing equipment’s (must have been calibrated up dated) for offered item/s of tender

9

List of machinery installed & Testing Facility for manufacturing of offered item/s of tender

10

CE Certificate For Annual production capacity (with shift in operation) of each item manufactured (Factory address and items must be clearly mentioned)

11

Past Executed order copy with GUVNL & its subsidiaries company (last 5 years) (Must be listed in online Annexure -6)

12

Performance reports with PO copy (if available)

13

Quality Assurance Plan

14

Valid Factory License

15

A set of tender drawing- all technical specification- GTP of tender

Required
16

Field quality plan (if applicable)

17

Erection, testing & Commissioning and maintenance manuals (if applicable)

18

A/c detail/ cancelled Cheque

Required
19

GST Registration

Required
20

PAN CARD

Required
21

Last three Financial years Balance sheet with audited result

Required
22

Last Three Financial year ITR filled

23

Last Three year turn over/ CA Certificate

Required
24

List of Partners/Directors with MoA

25

Partnership deed / Memorandum of Pvt. or Public limited company’s issued by RoC

26

Notarized Copy of BIS License (if applicable)

27

ISO Certificate if applicable

28

Power of Attorney/Board Resolution if applicable

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to supply, install, and commission AI/ML-based IT infrastructure at the State Load Despatch Centre (SLDC) in Vadodara to enhance energy grid management and automation. The project involves deploying advanced technology solutions for efficient energy distribution and real-time monitoring, aligning with Gujarat's renewable energy initiatives.

Who can participate in this tender?

Eligible bidders must have valid GST registration, PAN, Factory License, and proven experience in deploying AI/ML infrastructure in the energy sector. They should also demonstrate financial stability with recent audited statements and past project execution with GUVNL or subsidiaries. Refer to the eligibility criteria section for detailed requirements.

What are the key documents required for bid submission?

Bidders must submit:

  • Tender fee and EMD as per tender notice
  • Technical documents including specifications, testing reports, and certifications
  • Financial documents such as balance sheets, ITRs, and CA certificates
  • Legal documents like Factory License, PAN, GST registration, and MoA
  • Additional technical and quality assurance certificates as specified in the tender documents.
What is the deadline for bid submission and evaluation process?

The bid submission deadline is December 22, 2025, at 16:00. Technical evaluation will commence immediately after, on December 22, 2025, at 16:31, followed by financial evaluation on December 23, 2025. The entire process ensures timely selection, with project award expected shortly thereafter.

How can I access the detailed tender documents and specifications?

All tender documents are available for download via the official tender portal. Key documents include the Tender Notice, Technical Specifications, Scope of Work, and Commercial Terms. Access links are provided in the tender notice, and bidders are advised to review all files thoroughly before preparing their submissions.

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