ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
National Institute Of Technology (nit)
KURUKSHETRA, HARYANA
Posted:
15 January 2025
Closed:
25 January 2025
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Open State Governments & UT NPROCURE
Government Tender for Air Conditioning System Installation & 7-Year Maintenance at SMIMER Hospital
Progress
Issue11-Dec-2025, 2:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
4
This government tender offers a unique opportunity for experienced HVAC contractors and electrical service providers to undertake the installation and 7-year comprehensive maintenance of an advanced air conditioning system at SMIMER Hospital in Surat. The project involves electrification work and aims to enhance hospital infrastructure, ensuring reliable climate control for emergency services. With a project value of approximately ₹32.44 lakh, the tender emphasizes quality, safety, and long-term maintenance. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, and relevant documents. The process involves multiple evaluation stages, with the deadline for bid submission on 19th December 2025. This is a significant opportunity to contribute to public healthcare infrastructure, backed by government sector funding and strict compliance standards. The project supports sustainable hospital operations and offers long-term contractual benefits.
Scope Of Work
• Supply and installation of high-efficiency air conditioning units suitable for hospital environments.
• Conduct necessary electrical wiring, electrification, and safety measures to support the HVAC system.
• Perform testing, commissioning, and calibration of all installed equipment to ensure optimal performance.
• Provide 7-year all-inclusive annual maintenance covering repairs, replacements, and servicing.
• Ensure compliance with all relevant safety standards and hospital regulations.
The process includes:
- Site assessment and preparation.
- Delivery and installation of HVAC units.
- Electrical wiring and electrification work.
- Testing and commissioning.
- Handover and documentation.
- Ongoing maintenance as per contract terms.
| Specification | Details |
|---|---|
| System Type | Centralized HVAC with energy-efficient units |
| Capacity | As per hospital requirement (to be detailed in tender documents) |
| Maintenance Duration | 7 years |
| Electrification | Complete electrical wiring and safety measures |
| Certification | All work to comply with local standards and hospital regulations |
Technical Specifications
| Parameter | Specification |
|---|---|
| System Type | Split or centralized HVAC units suitable for hospital environment |
| Power Supply | 230V/415V, 50Hz, three-phase |
| Energy Efficiency | Minimum 3-star BEE rating |
| Control System | Digital thermostats with remote monitoring |
| Certification | BIS or equivalent certification for HVAC units |
Sequential procedures:
- Review detailed technical specifications in tender documents.
- Prepare equipment meeting specified standards.
- Submit technical compliance documents.
- Installation followed by testing and commissioning.
- Provide training and documentation to hospital staff.
Financial Requirements
The estimated project cost is approximately ₹32,44,701.76. The financial proposal should include detailed cost breakdowns:
| Item | Cost (INR) |
|---|---|
| HVAC units | To be quoted |
| Electrical work | To be quoted |
| Installation & commissioning | To be quoted |
| Maintenance (7 years) | Included in bid |
Payment terms:
- 30% advance upon contract signing.
- 40% after installation and testing.
- 30% after successful commissioning and handover.
- Final payments after completion of each annual maintenance cycle.
All payments are subject to approval of work quality and compliance.
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Eligibility Criteria
✓ Must have valid registration and licensing for HVAC and electrical works.
✓ Proven experience in executing hospital HVAC projects.
✓ Submission of recent work orders and client references.
✓ Financial stability with minimum turnover criteria.
| Criteria | Details |
|---|---|
| Tender Fee | Rs. 1770/- (non-refundable) |
| EMD | As specified in tender documents (amount to be submitted along with bid) |
| Documents | Valid registration certificates, past project certificates, financial statements |
| Compliance | Must meet all local safety and quality standards |
| Submission | Complete documentation including tender fee, EMD, and all required documents as per tender guidelines |
Bidding Process
Process Timeline
1. Preliminary Stage
2. Commercial Stage
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Scan Copy of Tender Fee
Required 2
Scan Copy of EMD
Required 3
Scan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The last date for bid submission is 19th December 2025 at 18:00 hrs. Bidders must ensure all required documents are uploaded before this deadline to avoid disqualification.
What documents are required to participate in this tender?
Bidders must submit:
- Scan copy of Tender Fee
- Scan copy of EMD
- All required documents as per tender conditions including registration certificates, past project references, and financial statements. These are mandatory for preliminary evaluation.
What is the scope of work involved in this project?
The scope includes supply, installation, testing, and commissioning of HVAC systems suitable for hospital use, along with electrification work and 7-year comprehensive maintenance. The work ensures hospital safety standards and energy efficiency.
How will the bids be evaluated?
Evaluation is based on technical compliance (50%), price competitiveness (30%), and past experience (20%). Bidders must meet all mandatory criteria and submit competitive bids to qualify for contract award.
Who can I contact for support during the bidding process?
For support, contact the Deputy Commissioner at Surat Municipal Corporation or reach out to (n)Code Solutions support team via email at [email protected] or phone at +91-79-40007517. Support sessions are available every Saturday.
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