GEM

Variable Energy Cyclotron Centre AMC for Centralised AC System Tender West Bengal 2025

Bid Publish Date

11-Dec-2025, 5:49 pm

Bid End Date

22-Dec-2025, 3:00 pm

EMD

₹24,000

Value

₹12,00,000

Location

24 PARAGANAS NORTH , WEST BENGAL

Progress

Issue11-Dec-2025, 5:49 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

WATER LEVEL RECORDER

Tender Overview

Organization: Variable Energy Cyclotron Centre (VECC), Department of Atomic Energy, located in NORTH 24 PARGANAS, WEST BENGAL. Procurement: Annual Maintenance Service for a centralized air conditioning system. Estimated value: ₹12,00,000 with an EMD of ₹24,000. Location: West Bengal, Kolkata vicinity; scope covers preventive and corrective maintenance of centralised AC equipment. Key differentiator: Flexible contract quantity/duration adjustment up to 25% at contract issue and post-issue, with acceptance by bidders. Unique aspects: Compliance with VECC bid terms, mandatory certificates, and OEM authorization for service providers.

Technical Specifications & Requirements

  • Product/Service: Annual Maintenance Service for centralized air conditioning system (no BOQ items listed)
  • EMD submission options: DD in favor of PAY & ACCOUNTS OFFICER VECC (Kolkata) OR FDR pledged in VECC OR Banker’s Cheque to VECC; scanned proof required with bid and hardcopy to be delivered within 5 days of bid end/opening date
  • Certificate requirements: Upload all certificates sought in the Bid Document, ATC and Corrigendum; OEM authorization if applicable
  • Authorisation: OEM/Original Service Provider authorisation form with complete contact details
  • Special ATC scope: Refer to uploaded ATC/SOW file for detailed scope of work and any vendor-specific requirements

Terms, Conditions & Eligibility

  • EMD submission options: DD / FDR / Banker’s Cheque totaling ₹24,000 with proof uploaded and hardcopy delivered within 5 days of bid end/opening
  • Bid validity/ATC compliance: Bidders must upload required certificates; non-compliance leads to rejection
  • Manufacturer authorization: If bidding through authorized distributors/service providers, provide OEM authorization with name, designation, address, email, and phone number
  • Tender flexibility: Quantity or duration can change by up to 25% during contract issue and after; bidder must accept revised terms
  • Location of payment/banking: Payments and EMD handling through VECC Kolkata accounts
  • Documentation: Include GST Certificate, PAN, Experience certificates, Financial statements, EMD documents, Technical bid, OEM authorizations as applicable

Key Specifications

  • Centralised air conditioning system AMC

  • EMD amount: ₹24,000

  • Estimated contract value: ₹12,00,000

  • EMD submission methods: DD/FDR/Banker’s Cheque

  • Delivery: hardcopy of EMD to VECC within 5 days of bid end/opening

  • OEM authorization required for distributors/service providers

Terms & Conditions

  • EMD of ₹24,000 payable to VECC with multiple submission formats

  • Contract quantity/duration can be adjusted up to 25%

  • OEM authorization required for non-manufacturer bidders

  • Mandatory certificates must accompany bid

  • Delivery of EMD hardcopy within 5 days

Important Clauses

Payment Terms

EMD payable via DD/FDR/Banker’s Cheque to VECC; no specific procurement payment terms published in data

Delivery Schedule

Hardcopy EMD must reach VECC within 5 days of bid end/opening; delivery terms aligned with ATC/SOW file

Penalties/Liquidated Damages

Not explicitly stated in data; refer to ATC and contract terms for LD provisions

Bidder Eligibility

  • Eligibility to bid for VECC centralised AC AMC in West Bengal

  • OEM authorization or direct OEM bidding acceptable

  • Compliance with EMD formats and certificate submissions

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AMC of centralised AC systems

4

Financial statements (last fiscal year and/or audited reports)

5

EMD document via DD/FDR/Banker’s Cheque with proof of payment

6

Technical bid documents as per bid form

7

OEM authorization/authorisation form (if bidding through channel partner)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the VECC centralised AC AMC tender in West Bengal 2025

Bidders must submit GST, PAN, experience certificates, financials, EMD via DD/FDR/Banker’s Cheque, and OEM authorisation if not the OEM. Include all required certificates as per ATC. Delivery of hardcopy EMD within 5 days of bid end/opening is mandatory.

What are the EMD submission options for VECC AMC tender in Kolkata

EMD can be submitted as Account Payee DD, Fixed Deposit Receipt pledged to VECC, or Banker’s Cheque. Upload scanned proof with bid and send the hardcopy to VECC within 5 days of bid end date and bid opening date.

Which certifications are required for VECC air conditioning service bid

Bidders must upload all certificates sought in the Bid Document, ATC, and Corrigendum. OEM authorization is required for non-manufacturer bidders, including contact details for verification.

What is the estimated value and EMD amount for VECC AMC tender

Estimated value is ₹12,00,000; EMD required is ₹24,000. Ensure exact figures are reflected in the bid and EMD documents match the tender submission.

What documents are required to participate in VECC AMC tender 2025

Submit GST certificate, PAN card, experience certificates for similar AMC works, financial statements, EMD proof, technical bid documents, and OEM authorization, as applicable per VECC terms.

What delivery/flexibility is allowed in VECC AMC terms

Contract quantity or duration may be adjusted up to 25% at contract issue and post-issue; bidders must accept revised quantity or duration as per VECC ATC.

What are the OEM authorization requirements for VECC bid 2025

If bidding through an authorized distributor/service provider, provide OEM authorization with name, designation, address, email, and phone number to verify legitimate service capability.

Where can I find the SOW for VECC air conditioning maintenance

Refer to the file attachments labeled ATC/SOW in the VECC tender portal; it contains the detailed scope of work, service levels, and any brand-specific requirements.

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