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Open Cooperatives NPROCURE

Government Tender for AMC of Fatomatic Machines (Indiz Make) at Various DCS - Gujarat

Bid Publish Date

14-Oct-2025, 4:30 am

Bid End Date

30-Oct-2025, 12:30 pm

EMD

₹20,000

Location

PANCH MAHALS , GUJARAT

Progress

Issue14-Oct-2025, 4:30 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹5,000

Contract Form

Service

Completion Period

12  Months

Currency Type

Single

Categories 3

SUPERVISORY CONTROL DCS WATER LEVEL RECORDER

This government tender offers an opportunity for qualified service providers to secure an Annual Maintenance Contract (AMC) for Fatomatic Machines (Make: Indiz) at various Dairy Cooperative Societies across Gujarat. Managed by The Panchmahal District Co-op. Milk Producers Union Ltd., the project ensures efficient dairy processing through comprehensive maintenance services over 12 months. Bidders must meet eligibility criteria, submit technical and financial proposals electronically, and adhere to strict deadlines. The tender emphasizes transparency, quality, and reliability, making it ideal for experienced maintenance firms seeking government contracts in the dairy sector. The project value ranges between INR 20 lakhs and INR 30 lakhs, with detailed specifications and evaluation criteria outlined in the official documents. Participate now to contribute to Gujarat’s dairy industry and expand your government contracting portfolio.

Scope Of Work

The scope of work for this tender includes:

  • Regular maintenance and servicing of Fatomatic Machines (Make: Indiz) at various DCS locations.
  • Troubleshooting and repairing technical issues promptly to minimize downtime.
  • Ensuring compliance with technical specifications outlined in the tender documents.
  • Providing necessary spare parts and consumables as per manufacturer guidelines.
  • Maintaining detailed service records and reporting on maintenance activities.

The process involves:

  1. Initial assessment and planning.
  2. Scheduled preventive maintenance as per the manufacturer's recommendations.
  3. Reactive repairs and troubleshooting.
  4. Final reporting and documentation of services rendered.
Specification Details
Machine Make Indiz
Maintenance Duration 12 Months
Location Various DCS in Gujarat
Service Type AMC / Maintenance
Contract Form Service

The selected bidder must ensure adherence to all safety and quality standards specified in the tender documents.

Note: All services must be completed within the stipulated completion period and in accordance with the technical specifications provided in the linked documents.

Technical Specifications

The technical specifications for the Fatomatic Machines (Make: Indiz) include:

Parameter Specification
Model Indiz Fatomatic
Power Supply 220V, 50Hz
Capacity As per manufacturer standards
Operating Temperature 0°C to 40°C
Maintenance Standards According to OEM guidelines
Spare Parts Compatible with OEM parts, readily available

The process involves:

  • Inspection of machines upon contract award.
  • Scheduled preventive maintenance as per the manufacturer's manual.
  • Immediate troubleshooting for breakdowns.
  • Final testing and certification of operational status.

All technical activities must comply with the specifications detailed in the linked Technical Specification.pdf document.

Financial Requirements

The estimated project value ranges from INR 20,00,000 to INR 30,00,000. The financial bid should include:

Cost Component Estimated Amount
Service Charges To be quoted by bidder
Spare Parts As per actuals
Miscellaneous Expenses As applicable

Payment terms are as follows:

  • 50% of the total contract value upon signing the agreement.
  • Remaining 50% after successful completion and acceptance of services.
  • Payments will be made through bank transfer based on submission of valid invoices and reports.

Bidders must provide a detailed financial proposal aligned with the above structure.

Documents 2

Technical Specification.pdf

TENDER_DOCUMENT

General Condition.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration and licensing to operate in Gujarat.
  • ✓ Must submit Earnest Money Deposit (EMD) of INR 20,000.
  • ✓ Tender Fee of INR 5,000 must be paid.
  • ✓ Proven experience in maintenance of dairy machinery or similar equipment.
  • ✓ Demonstrated turnover of at least INR 50 lakhs in the last financial year.
  • ✓ Must provide technical and financial documents as specified:
Qualification Requirement Details
Turnover Minimum INR 50 lakhs in the last FY
Work Experience At least 3 years in machinery maintenance
Financial Stability Valid bank statements and financial reports
  • Bidders must meet all eligibility conditions to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

30-10-2025 18:10

2. Technical Stage

03-11-2025 18:00

3. Commercial Stage

04-11-2025 10:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Turnover Details

User Defined Template-Standard

Required

Work Experience Details

User Defined Template-Standard

Required

Bidder’s Basic Information

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

EMD Fee

Required
2

Tender Fee

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

Turnover Details

Required
2

Work Experience Details

Required
3

Basic Information

Required

Form - Turnover Details

1

Turnover Details

Required

Form - Work Experience Details

1

Work Experience Details

Required

Form - Bidder’s Basic Information

1

Bidder’s Basic Information

Required

Stage - Commercial Stage

1

Price Bid

Required

Form - Price Bid Form

1

Price Bid

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified service providers to execute an Annual Maintenance Contract (AMC) for Fatomatic Machines (Make: Indiz) at various Dairy Cooperative Societies in Gujarat, ensuring their optimal performance and minimal downtime.

What are the key eligibility criteria for bidders?

Bidders must have:

  • Valid registration and licenses in Gujarat
  • An EMD of INR 20,000
  • Tender fee of INR 5,000
  • Experience in machinery maintenance
  • Minimum turnover of INR 50 lakhs in the last FY
  • Submission of all required technical and financial documents as specified.
What is the bid submission process and deadline?

Bids must be submitted electronically via the nProcure portal between 14-10-2025 10:00 AM and 24-10-2025 6:00 PM. Bidders should ensure all documents are uploaded correctly, including the EMD and tender fee receipts. Late submissions will not be accepted.

What technical specifications are required for the machines?

The machines are Indiz Fatomatic Models operating at 220V, with specific capacity and temperature ranges. Maintenance must follow OEM guidelines, and all activities should meet the standards outlined in the linked Technical Specification.pdf document.

How will the evaluation of bids be conducted?

Evaluation will be based on technical capability (50%), financial competitiveness (30%), and past experience (20%). Bidders must meet minimum thresholds to qualify for final award, which will be based on the highest combined score.