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Open State Governments & UT NPROCURE

Government Tender for AMC of Water Heaters in Judicial Academy, Ahmedabad

Bid Publish Date

17-May-2025, 6:00 am

Bid End Date

31-May-2025, 9:30 am

EMD

₹1,500

Value

₹1,46,652

Location

AHMADABAD , GUJARAT

Progress

Issue17-May-2025, 6:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 4

ELECTRICAL HEATER GEYSER WATER HEATER

This government tender offers an opportunity for qualified electrical contractors to secure a contract for AMC of water heaters at the Gujarat High Court Campus, Ahmedabad. The project involves preventive maintenance, repairs, and servicing of 10 LTR water heaters installed in the Judicial Academy building, ensuring reliable hot water supply. Bidders must meet strict eligibility criteria, including valid electrical licenses, experience in water heater maintenance, and submission of all required documentation. The tender process is conducted online via the NPROCURE portal, with clear deadlines and evaluation criteria focused on technical competence and cost-effectiveness. This contract provides a lucrative opportunity for experienced service providers to work with a prestigious government department, contributing to essential facility management in a high-profile judicial environment.

Scope Of Work

The selected contractor will be responsible for the comprehensive AMC of water heaters installed at the Judicial Academy building, including VIP Guest House and Hostel A-B. The scope includes:

  • Regular inspection and preventive maintenance of water heaters
  • Immediate repair and replacement of faulty components
  • Ensuring compliance with safety standards and electrical codes
  • Maintaining detailed service records and reports

Key deliverables:

  • Fully operational water heaters throughout the contract period
  • Timely completion of scheduled maintenance
  • Prompt response to emergency breakdowns

Process for service:

  1. Conduct initial inspection upon contract commencement
  2. Schedule routine maintenance as per manufacturer guidelines
  3. Address breakdowns within 24 hours
  4. Submit monthly maintenance reports
Specification Details
Water Heater Capacity 10 LTR
Power Supply 230V AC
Certification Valid Electrical Contractor License

The contractor must ensure all work complies with applicable electrical safety standards and obtain necessary permits before commencement.

Technical Specifications

Water heaters should have a capacity of 10 liters, operate on 230V AC power supply, and comply with IS standards for electrical appliances. The maintenance process includes:

  • Visual inspection for corrosion and leaks
  • Checking electrical connections and safety devices
  • Replacing worn-out parts as per manufacturer instructions
  • Testing water temperature and safety features
Technical Parameter Specification
Capacity 10 liters
Power Supply 230V AC, 50Hz
Certification ISI or equivalent
Safety Features Thermostat, pressure relief valve

The contractor shall follow the manufacturer's maintenance manual and ensure all repairs meet safety standards. All technical work must be documented and approved by authorized personnel before completion.

Financial Requirements

The estimated contract value is ₹146,652.00, with a bid security deposit (EMD) of ₹1500. The financial bid should include the rates for routine maintenance, emergency repairs, and replacement parts. Payment terms are as follows:

  • 30% advance upon contract signing
  • 40% after completion of scheduled maintenance
  • 30% upon final acceptance
Cost Breakdown Amount (₹)
Routine Maintenance To be quoted
Emergency Repairs To be quoted
Replacement Parts To be quoted

Bidders must submit a detailed financial proposal along with supporting documents. The contract will be awarded based on the combined evaluation of technical competence and financial competitiveness.

Documents 6

CHECK LIST FOR AMC OF 10 LTR WATER HEATER.pdf

TENDER_DOCUMENT

Etendering Details AND Tender Booklet.pdf

TENDER_DOCUMENT

E-tendre Notice 01 -2025-26.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

SCHEDULE A AND B AND C.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid Electrical Contractor License (E-2 category or above)
  • ✓ Proven experience in water heater maintenance, preferably in government or institutional settings
  • ✓ Must submit scanned copies of:
    Document Requirement
    Tender fee Proof of payment
    EMD in FDR Not less than 180 days
    PAN Card Valid PAN
    Bank Solvency 20% of tender value
    GST Certificate Valid or CA certificate for exemption
    Electrical Registration E-2 or above category
    Electrical Contractor License Valid and current
    Experience Certificates For similar work
  • ✓ Financial stability with minimum turnover as specified in the tender documents
Qualification Requirements Details
Experience Minimum 3 years in electrical maintenance
Financial Annual turnover of at least ₹5 lakh for the last 3 years
Certifications Valid electrical licenses and experience proofs

Bidders must meet all eligibility criteria to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

31-05-2025 15:05

2. Commercial Stage

31-05-2025 15:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee

Required
2

Kindly attach Scan copy of E.M.D. in FDR Form (Not Less then 180 Days) / Exemption certificate /Demand Draft

Required
3

Kindly attach Scan copy of PAN Card etc

Required
4

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank of 2025

Required
5

Kindly attach scan copy of G.S.T number or in case of Exemption attach scan copy of C.A certificate showing annual turnover

Required
6

Kindly Attach Scan Copy of E-2 and Above Category Registration [Electrical]

Required
7

Kindly Attach Scan Copy of Valid Electrical Contractor License. [Receipt of Renewal is not valid]

Required
8

Kindly attach Scan copy of Similar Work Experienced Agency [Form 3A is Required]

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes preventive maintenance, repairs, and servicing of 10 LTR water heaters installed at the Judicial Academy, Ahmedabad. Responsibilities encompass regular inspections, safety checks, component replacements, and ensuring continuous hot water supply. The contractor must adhere to manufacturer guidelines and safety standards, providing timely reports and documentation.

What are the eligibility criteria to participate?

Bidders must possess a valid Electrical Contractor License (E-2 or above), demonstrate experience in water heater maintenance, and submit all required documents such as tender fee receipt, EMD in FDR, PAN, GST or CA certificate, financial statements, and experience certificates. Financial stability and compliance with technical standards are mandatory for qualification.

How can I submit my bid and what are the deadlines?

Bids must be submitted online via the NPROCURE portal before the deadline of 31st May 2025, 3:00 PM. The process involves uploading technical and financial documents, ensuring all mandatory requirements are met. The technical bid will be opened first, followed by the financial bid of eligible bidders.

What technical specifications should the water heaters meet?

Water heaters should have a capacity of 10 liters, operate on 230V AC power, and meet IS standards. They must include safety features like thermostats and pressure relief valves. Maintenance involves visual inspections, safety checks, and part replacements as per manufacturer instructions.

What is the evaluation process and criteria?

Bids will be evaluated based on technical competence (60%) and financial bid (40%). Minimum qualifying scores are 70% in technical evaluation. Factors include past experience, licenses, financial stability, and bid cost. The highest combined score will determine the successful bidder.