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Open Power and Energy NPROCURE

Government Tender for Annual Cleaning & Office Maintenance Contract at Himatnagar Circle Office

Bid Publish Date

12-Feb-2026, 1:00 pm

Bid End Date

06-Mar-2026, 6:00 pm

Value

₹23,33,028

Location

SABAR KANTHA , GUJARAT

Progress

Issue12-Feb-2026, 1:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Days

Currency Type

Single

Categories 3

CONSTRUCTION OF MAJOR PROJECT PHOTOCOPIER MACHINE BUILDING INFRASTRUCTURE

This government tender offers an exclusive opportunity for experienced service providers to secure the annual cleaning and office maintenance contract at the Uttar Gujarat Vij Company Limited's Himatnagar Circle Office. Covering comprehensive cleaning, campus upkeep, and office maintenance services for the years 2025-26 and 2026-27, this project aims to ensure a hygienic and well-maintained environment in a critical power utility sector. The tender involves a structured process, including preliminary, technical, and price evaluations, with a focus on quality, experience, and cost competitiveness. Bidders must meet strict eligibility criteria, submit mandatory documents, and adhere to the specified timelines. The project offers a valuable opportunity for civil and facility management firms to expand their government portfolio in Gujarat, with a clear focus on transparency and efficiency in procurement. The estimated project value is approximately ₹23.33 lakh, with a completion period of 24 days post-award. Participate now to contribute to the maintenance of vital government infrastructure in Himatnagar.

Scope Of Work

The scope of work includes:

  • Comprehensive cleaning services for the Circle Office and Campus buildings at Hajipura, Himatnagar.
  • Office upkeep and maintenance, including sanitation, waste disposal, and general cleanliness.
  • Campus grounds maintenance, ensuring a hygienic and presentable environment.

The key deliverables are:

  • Daily cleaning and sanitation of office premises.
  • Periodic deep cleaning as per schedule.
  • Maintenance of office furniture and fixtures.
  • Upkeep of outdoor areas, including lawns and pathways.

The process involves:

  1. Site inspection and assessment.
  2. Preparation of work plan and schedule.
  3. Execution of cleaning and maintenance tasks as per standards.
  4. Supervision and quality control.
  5. Reporting and documentation of completed work.

The contractor must ensure compliance with safety and environmental regulations and provide all necessary tools, equipment, and manpower for the execution of the contract.

Specification Details
Duration 24 days
Work Location Himatnagar Circle Office & Campus
Estimated Cost ₹23,33,027.38
Completion Period 24 days

Bidders are required to review detailed scope documents available in the tender files for comprehensive understanding.

Technical Specifications

The technical specifications include:

Parameter Requirement
Work Duration 24 days
Work Location Himatnagar Circle Office & Campus
Equipment All tools and tackles must be owned or available for use
Manpower Adequate trained personnel for cleaning and maintenance
Standards Comply with government safety and environmental norms

Sequential steps for technical compliance:

  1. Review detailed technical requirements in tender documents.
  2. Prepare technical proposal demonstrating capability.
  3. Submit confirmation form with all mandatory technical documents.
  4. Undergo technical evaluation based on submitted documents and site inspection.

All technical specifications must align with the standards outlined in the tender documents, ensuring quality and compliance throughout the contract period.

Financial Requirements

The estimated contract value is approximately ₹23,33,027.38. Bidders must quote their percentage rate for the work, which will be evaluated for final selection. Payment terms are linked to milestone completions, with the following breakdown:

Cost Element Amount Percentage
Total Estimated Cost ₹23,33,027.38 100%
Payment Schedule Upon completion of each phase As per contract

Bidders should submit their financial bid in the prescribed percentage rate format. The bid will be evaluated based on competitiveness and adherence to the financial proposal. All payments will be subject to satisfactory completion and verification of work as per the contract terms.

Documents 5

Annexure A.pdf

TENDER_DOCUMENT

Annexure B.pdf

TENDER_DOCUMENT

schedule-B.pdf

TENDER_DOCUMENT

TENDER NOTICE No.pdf

TENDER_DOCUMENT

Tendar Anual Cleaning work 20225-26 HMTCO.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration certificates for the relevant civil and cleaning services.
  • ✓ Must submit Tender Fee of ₹1180 and EMD as specified.
  • ✓ Must possess GST registration and valid RTGS details.
  • ✓ Must have experience in executing similar government or large-scale civil and cleaning projects.
  • ✓ Must provide solvency certificates and proof of past work.
  • ✓ Must submit all mandatory documents listed in the tender, including EPF certificates, conflict of interest declaration, and personnel details.
Qualification Requirement Details
Tender Fee ₹1180 (non-refundable)
EMD As specified in tender documents
Valid Registration Yes, for relevant civil/cleaning works
Experience Proven track record in government projects
Financial Stability Solvency certificate within last 6 months
Documents As listed in eligibility criteria

Bidders must meet all eligibility criteria to qualify for further evaluation.

Bidding Process

Process Timeline

1. Preliminary stage

09-03-2026 12:00

2. Technical Stage

10-03-2026 12:00

3. Price Bid

11-03-2026 12:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Confirmation Form

User Defined Template-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Tender Fee

Required
2

EMD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Form - Confirmation Form

1

GST No. of firm & RTGS details

Required
2

Valid registration certificate of appropriate class

Required
3

Goods & Service Tax Registration certificate

Required
4

List of works tendered / in hand works along with copies of orders

Required
5

EPF certificate

Required
6

Solvency certificate

Required
7

Declaration In Respect Of Conflict Of Interest

Required
8

Details of personnel

Required
9

Details of tools and tackles, owned and available for using in this work

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 06-03-2026 at 6:00 PM. Bidders must upload all required documents and submit their bids before this date to be considered.

What documents are required to participate in this tender?

Participants must submit Tender Fee, EMD, GST registration certificate, valid registration certificates, past work experience proof, solvency certificate, and other mandatory documents listed in the eligibility criteria. Detailed document requirements are available in the tender files.

How will the evaluation of bids be conducted?

Bids will be evaluated based on eligibility and document verification (30%), technical compliance and experience (40%), and financial offer (30%). Minimum thresholds must be met for eligibility and technical scores to qualify for final consideration.

Can I attend a training session for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions help bidders understand the online process and prepare their bids effectively.

What is the scope of work covered in this tender?

The scope includes daily cleaning, sanitation, campus maintenance, and office upkeep at the Himatnagar Circle Office. The contractor must ensure quality service delivery, safety compliance, and timely completion within 24 days.