Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Supply
Completion Period
365 Days
Currency Type
Single
This government tender offers an exclusive opportunity for companies specializing in electrical works and printing services to secure a contract with Paschim Gujarat Vij Company Limited (PGVCL) in Rajkot. The project involves Annual Energy Bill Printing across all divisions under the City Circle office, ensuring efficient billing processes and timely customer service. The tender emphasizes transparency, quality, and security, with detailed technical specifications and eligibility criteria. Bidders must meet financial and technical requirements, including experience in utility or large-scale printing projects, and submit all mandatory documents. The project has an estimated value of INR 19,05,726 and a completion period of 365 days. This procurement aligns with government efforts to modernize utility services and improve customer engagement. The process involves electronic bidding, technical and financial evaluations, and adherence to strict deadlines, making it an ideal opportunity for qualified vendors in Gujarat seeking government contracts in the electrical and printing sectors.
• Provide annual energy bill printing services for all divisions under the City Circle office in Rajkot.
• Ensure timely printing, quality, and accuracy of energy bills.
• Coordinate with PGVCL for distribution schedules.
• Maintain confidentiality and security of customer data.
• Use approved printing materials and technology as specified.
| Specification | Details |
|---|---|
| Printing Technology | Digital printing with high-resolution output |
| Material | Approved paper and ink |
| Delivery Schedule | As per PGVCL's distribution plan |
| Quality Standards | ISO certified quality assurance |
| Data Security | Compliance with data protection norms |
| Parameter | Requirement |
|---|---|
| Printing Resolution | Minimum 1200 dpi |
| Paper Quality | Standard approved A4 size, 80 GSM |
| Data Security | Encrypted data transfer and storage |
| Software Compatibility | Must support standard billing formats |
| Delivery Timeline | Within specified deadlines |
Process:
The estimated project cost is INR 19,05,726. Bidders must submit a detailed financial proposal including itemized costs for printing, materials, and distribution. Payment will be made in installments based on milestones achieved, with a final payment after project completion. The bid must include a bid security deposit (EMD) of INR 38,115, representing 2% of the estimated cost. The financial proposal should adhere to the prescribed format and include all applicable taxes and duties. The contract will be awarded to the lowest evaluated bidder meeting all technical and financial criteria.
Tender Category
Service
Tender Value
₹19,05,726
Bid To RA
No
Item Category
Electrical Works
Officer Inviting Bids
PGVCL RAJKOT CITY CIRCLE
Bid Opening Authority
Superintending Engineer
Address
PGVCL RAJKOT CITY CIRCLE Laxminagar, Nana Mava Main Road, Rajkot 360 004
Contact Details
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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TENDER_DOCUMENT
National Council of Science Museums
KOLKATA, WEST BENGAL
Kolhapur Municipal Corporation
KOLHAPUR, MAHARASHTRA
Directorate Urban Administration and Development
HOSHANGABAD, MADHYA PRADESH
N/A
RUPNAGAR, PUNJAB
N/A
CHANDIGARH, CHANDIGARH
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✓ Must have valid GST registration, PAN, and relevant electrical and printing licenses.
✓ Proven experience in electrical utility billing or large-scale printing projects.
✓ Financial stability demonstrated by a solvency certificate of at least 20% of the tender value.
✓ Submission of work completion certificates for similar projects.
✓ Submission of self-certified copies of tender fee and EMD receipts.
✓ Registration under applicable acts such as Shop and Establishment Act, ESIC, and P.F.
| Criterion | Requirement |
|---|---|
| Experience | Minimum 3 years in electrical or printing services |
| Financial | Turnover of at least INR 30 lakhs in the last fiscal year |
| Certification | Valid GST, PAN, ESIC, and P.F. registration |
| Documentation | Complete technical and financial documents as specified |
| Legal | Valid partnership deed or MOA, Power of Attorney if applicable |
20-07-2026 11:00
22-07-2026 11:00
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price bid
User Defined Template-Standard
Copy of Tender fee Transaction Acknowledgement Receipt (self-certified)
RequiredCopy of EMD fee Transaction Acknowledgement Receipt (self-certified)
RequiredWork Completion certificate (by Order Issuing Authority only) with copies of Work Orders for the similar works executed.
RequiredMemorandum of Association or partnership deed.
RequiredDocument showing P.F. Number obtained by the bidder If eligible.
RequiredPower of attorney if any for signing the bid documents. (In case of partnership firm).
RequiredLatest solvency certificate issued by Nationalized or scheduled bank for a sum of Minimum 20 percentage of Tender cost
RequiredRegistration Number under Shop and Estt. Act (If as case may be applicable)
RequiredRegistration under ESIC (If as case may be applicable)
RequiredGST Registration Certificate in the name of bidder
RequiredPAN card in the name of bidder
RequiredAadhar Card (Optional) (In case of Bidding is done on Individual name)
RequiredA set of complete tender documents duly signed and stamped by bidder (with all Annexure)
RequiredAny Other Documents Related to this Tender (If Applicable to bidder)( self-certified)
Provide any proof of Bid Processing Fee
RequiredProvide any proof of EMD Document
RequiredKey insights about GUJARAT tender market
This tender involves Annual Energy Bill Printing services for all divisions under the City Circle office in Rajkot. It includes printing, quality assurance, timely distribution, and data security for utility billing, ensuring efficient energy service delivery.
Eligible bidders must have valid GST, PAN, ESIC, P.F. registration, and proven experience in electrical or large-scale printing projects. They should also demonstrate financial stability with a minimum turnover of INR 30 lakhs and submit all required technical and financial documents as specified.
The bid submission deadline is 17-07-2026 at 18:00. Technical evaluation is scheduled for 20-07-2026, and price bids will be opened on 22-07-2026. The project must be completed within 365 days from contract award.
Bidders should ensure high-resolution digital printing (minimum 1200 dpi), use approved paper and ink, and support standard billing formats. Data security and timely delivery are mandatory, with compliance to ISO quality standards.
Bidders can contact PGVCL RAJKOT CITY CIRCLE via email at [email protected] or call +91-79-40007517. Support sessions and clarifications are available, and detailed instructions are provided in the tender document.
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