Government Tender for Annual HVAC Chiller Plant Maintenance at GMERS Navsari
Bid Publish Date
29-Aug-2026, 7:00 am
Bid End Date
10-Sep-2026, 12:30 pm
Value
₹25,76,964
Location
Progress
This government tender offers an excellent opportunity for electrical and HVAC maintenance firms to secure a 12-month contract for the annual comprehensive maintenance of 110-ton HVAC chiller plants at GMERS Hospital Navsari. The project emphasizes quality service, safety, and technical expertise in hospital infrastructure. Bidders must meet strict eligibility criteria, including experience, financial stability, and valid registration certificates. The process involves online submission of technical and financial bids via the NProcure portal, with detailed documentation required for pre-qualification. The successful contractor will be responsible for preventive maintenance, repairs, and system optimization, ensuring hospital operations remain unaffected. This tender is ideal for qualified electrical and HVAC firms seeking government projects within Gujarat, offering a transparent and competitive bidding environment with clear evaluation criteria and deadlines.
Scope Of Work
The scope of work includes:
- Routine preventive maintenance of HVAC Chiller Plants, including inspection, cleaning, and testing.
- Troubleshooting and repairs of electrical and mechanical components.
- Replacement of worn-out parts as per manufacturer specifications.
- Ensuring safety and compliance with hospital standards and government regulations.
- Monitoring system performance and optimizing operational efficiency.
The process involves:
- Conducting initial site assessment.
- Developing a maintenance schedule.
- Performing scheduled inspections and servicing.
- Documenting all activities and reporting to the designated authority.
- Addressing emergency breakdowns promptly.
Specifications include:
| Parameter | Details |
|---|---|
| Capacity | 110 Ton (2 Nos) HVAC Chiller Plants |
| Location | IPD Building, GMERS Hospital, Navsari |
| Duration | 12 months |
| Service Standards | As per Standard Specification for Electrical Work |
Bidders must ensure availability of skilled technicians and adhere to safety protocols at all times.
Technical Specifications
The technical specifications for the HVAC chiller plants include:
| Parameter | Specification |
|---|---|
| Capacity | 110 Ton (each unit) |
| Power Supply | 3-phase, 415V, 50Hz |
| Refrigerant | R-134a or equivalent |
| Control System | Microprocessor-based with remote monitoring |
| Insulation | Standard thermal insulation for efficiency |
| Safety Standards | Compliant with IS and IEC standards |
Sequential procedures for technical compliance:
- Verify system specifications against tender requirements.
- Conduct initial inspection and testing.
- Ensure all electrical connections meet safety norms.
- Calibrate control systems for optimal performance.
- Document compliance with technical standards and submit reports as required.
Financial Requirements
The estimated contract value is approximately ₹25,76,964. The financial bid must include:
| Cost Component | Amount (₹) |
|---|---|
| Service Charges | To be quoted by bidder |
| Spare Parts | As per actual requirement |
| Miscellaneous | As applicable |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after completion of initial month.
- Remaining 20% after final inspection and acceptance.
All payments are subject to submission of valid invoices and compliance reports. Bidders should prepare detailed financial proposals aligned with these terms.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
29-08-2026 12:30:00
Document Download End
10-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹25,76,964
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
Superintending Engineer [Electrical]
Bid Opening Authority
Superintending Engineer [Electrical]
Address
Project Implementation Unit, NRHM/PIU Building 4th FLoor, Civil Hospital Campus, Gandhinagar.382012
Contact Details
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Documents 9
0. SBD Book.pdf
TENDER_DOCUMENT
6372 Make List (1)_compressed.pdf
TENDER_DOCUMENT
14 Navsari AMC HVAC Schedule B.pdf
TENDER_DOCUMENT
ANNEXURE-A.pdf
TENDER_DOCUMENT
ANNEXURE-C.pdf
TENDER_DOCUMENT
PQ CRITERIA.pdf
TENDER_DOCUMENT
Special Condition.pdf
TENDER_DOCUMENT
Standard Specification for Electrical Work (1).pdf
TENDER_DOCUMENT
TENDER NOTICE NO - 74.pdf
TENDER_DOCUMENT
Categories
11
Bidding Process
Process Timeline
10-09-2026 18:02
10-09-2026 18:05
Required Forms
Priliminary
Tender Fee EMD And Registration Details Form
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Priliminary Stage
Upload scan copy of the Tender / Bid fee Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favor of PIU GENERAL FUND A/C 11-114
RequiredUpload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Bank Guarantee from any scheduled Indian bank in the format given in Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above) and Bank Guarantee of Schedule and Private Banks shall be considered as per GoG Finance Departments Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment. Or Through Fixed Deposit of Nationalized / Schedule Bank Should be in favour of PIU GENERAL FUND A/C 11-114
RequiredUpload scan copy of the Valid liquid assets (aggregate of working capital, cash in hand and uncommitted bank guarantees) and / or credit facilities /Bank Solvency up to 25 percentage in Calander Year of the value of the contract/contracts applied also Upload Solvency Certificate (as per SBD 4-5-6)
RequiredUpload scan copy of the Valid GST Registration Certificate
RequiredUpload scan copy of the Valid PAN Card
RequiredUpload Scan copy of Valid PF Registration Certificate.
RequiredUpload Scan copy of Valid ESIC Registration Certificate.
RequiredUpload scan copy of Declaration Letter of Bidder As per Annexure-A
RequiredUpload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage Rs. ₹ 10,20,274.00 As per Annexure-C (Similar work definition specified in Annexure-C)
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Eligibility Criteria
- ✓ Must have valid GST Registration Certificate.
- ✓ Must possess valid PAN Card.
- ✓ Must hold valid PF and ESIC Registration Certificates.
- ✓ Must submit a Demand Draft or Bankers Cheque for the tender fee of ₹1500.
- ✓ Must provide Earnest Money Deposit (EMD) in the form of FDR, Bank Guarantee, or Fixed Deposit, as applicable.
- ✓ Must demonstrate experience with similar HVAC maintenance projects, with at least one contract of comparable scope and value.
- ✓ Must submit the latest solvency certificate indicating financial stability.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in HVAC electrical maintenance |
| Contract Value | Experience in contracts worth at least ₹10,20,274 |
| Financial Stability | Solvency up to 25% of project value |
| Registration | Valid GST, PAN, PF, and ESIC certificates |
Bidders must meet all eligibility criteria to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves annual comprehensive maintenance of two 110-ton HVAC chiller plants at GMERS Hospital Navsari. The scope includes preventive maintenance, troubleshooting, repairs, and system optimization to ensure reliable hospital cooling systems. Bidders must adhere to standard safety and technical standards and provide skilled technicians for routine and emergency services.
What are the eligibility criteria for bidders?
Eligible bidders must possess valid GST, PAN, PF, and ESIC certificates, demonstrate experience in similar HVAC maintenance projects with at least ₹10,20,274 contract value, and submit necessary financial guarantees like EMD. They should also have adequate financial stability and experience in hospital infrastructure maintenance to qualify for the tender.
How can I submit my bid for this tender?
Bidders must download the tender documents from NProcure, prepare both technical and financial bids, and submit electronically via the portal before the deadline. Physical submissions are not accepted. Ensure all documents are complete and adhere to the specified formats to avoid disqualification.
What are the key dates and deadlines?
The bid submission opens on 29-08-2026 at 12:30 PM and closes on 10-09-2026 at 6:00 PM. The bid opening will occur on the same day at 6:30 PM. Bidders must submit all documents and bids before the deadline; late submissions will be rejected.
Who can I contact for assistance with the bidding process?
For support, contact the Superintending Engineer [Electrical] at [email protected] or call +91-79-40007517. Assistance sessions are held weekly at (n)Code Solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to attend training to understand online bidding procedures better.