Open Power and Energy NPROCURE

Government Tender for Annual Contract: Laundry, Transportation & Catering Services in Bhavnagar

Bid Publish Date

27-Nov-2025, 11:00 am

Bid End Date

16-Dec-2025, 6:00 pm

Value

₹30,00,000

Location

BHAVNAGAR , GUJARAT

Progress

Issue27-Nov-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Service

Completion Period

120  Days

Currency Type

Single

Categories 7

RESTAURANT SERVICE FOODS AND DRINKS TRANSPORTATION SERVICES HOSPITALITY SERVICE CATERING SERVICE FOOD AND BEVERAGES

This government tender invites qualified contractors to submit proposals for an annual rate contract covering laundry, transportation, and catering services for GEKC trainee employees in the Bhavnagar area. Managed by Paschim Gujarat Vij Company Limited, the project aims to ensure seamless employee support services, including laundry, transportation, and catering, under a comprehensive service contract. The tender is open to experienced service providers with relevant credentials, financial stability, and technical expertise. The total estimated value of this contract is approximately INR 30 lakh, with a completion period of 120 days. Bidders must adhere to strict eligibility criteria, submit detailed technical and financial bids, and participate in a transparent evaluation process. This opportunity is ideal for companies specializing in hospitality, logistics, and facilities management seeking to collaborate with government entities in Gujarat.

Scope Of Work

• Provide laundry services for GEKC trainee employees, including collection, washing, drying, and delivery of clothing and linens.
• Manage transportation logistics for employee commute, including scheduled pickups and drop-offs within Bhavnagar.
• Deliver catering services, including meal preparation, serving, and clean-up, adhering to specified menus and hygiene standards.

• The process involves:

  1. Contract signing after bid evaluation.
  2. Preparation and setup of laundry, transportation, and catering facilities.
  3. Regular service delivery as per agreed schedules.
  4. Monitoring and quality assurance throughout the contract period.
  5. Final review and contract closure.

• Key deliverables include timely laundry turnaround, reliable transportation, and high-quality catering.
• The services must comply with all applicable safety, hygiene, and quality standards.
• The contractor shall coordinate with the designated government officials for seamless service execution.

Technical Specifications

Parameter Requirement
Laundry Capacity Minimum 100 kg/day
Transportation Fleet Minimum 2 vehicles suitable for employee transport
Catering Standards HACCP compliance, hygiene certification
Service Timelines Laundry within 24 hours, transportation on scheduled basis
Quality Assurance Regular inspections and feedback mechanisms

Sequential procedures:

  1. Submit technical bid with all supporting documents.
  2. Technical evaluation and shortlisting.
  3. Submit financial bid post-technical approval.
  4. Final evaluation and award of contract.

Technical compliance must be demonstrated through certificates and past performance records.

Financial Requirements

The total estimated contract value is INR 30,00,000. The financial bid should include a detailed breakdown:

Item Cost (INR)
Laundry Services 10,00,000
Transportation 12,00,000
Catering 8,00,000
Miscellaneous 1,00,000

Payment terms:

  • 30% advance upon contract signing.
  • 40% after 50% of service completion.
  • Remaining 30% after successful completion and acceptance.
  • Payments will be made via bank transfer upon submission of invoices and compliance certificates.

Bidders must ensure financial transparency and adherence to the proposed budget.

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Eligibility Criteria

✓ Must have valid registration and licensing for laundry, transportation, and catering services.
✓ Proven experience in executing similar government or large institutional contracts.
✓ Financial stability with a minimum turnover of INR 50 lakh in the last fiscal year.
✓ Submission of all required documents including:

Document Description
Tender Fee Proof of payment of INR 1180
EMD Earnest Money Deposit of INR 30,000
Technical documents Signed tender notice, terms, partnership proof, amendments
Financial documents Latest solvency certificate, PAN, EPF certificate
✓ All documents must be valid, notarized where applicable, and submitted before deadlines.
✓ Bidders must comply with the eligibility criteria outlined in the tender documents.

Bidding Process

Process Timeline

1. Priliminary Stage

18-12-2025 11:00

2. Technical Bid

18-12-2025 11:30

3. Price Bid

19-12-2025 11:00

Required Forms

Priliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

Price

PRICE BID...HOTEL

User Defined Template-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Tender Fee

Required
2

EMD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Bid

1

Tender Notice and Schedule-A duly signed and sealed

Required
2

Commercial terms and condition with duly signed and sealed

Required
3

In case of partnership firm / compnay Notarized copy of power of Attorney in favour of a person authorized to sign tender documents

Required
4

All Amendments duly signed and sealed. (if any)

Required
5

Employee Provident fund certificate

Required
6

Photocopy of PAN Card

Required
7

Solvency certificate issued by scheduled bank of RBI

Required
8

List of Partners in case of partnership firm

Required
9

As per Tender condition -and As Mentioned In Tender all Necessary documents required.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender invites qualified service providers to submit proposals for annual contracts to provide laundry, transportation, and catering services for GEKC trainee employees in Bhavnagar, Gujarat. The goal is to ensure seamless employee support services, improve operational efficiency, and foster collaboration between government and service providers.

What are the key eligibility criteria for bidders?

Bidders must have valid registration and licenses, proven experience in similar government or institutional projects, a minimum turnover of INR 50 lakh, and submit all required documents such as tender fee, EMD, PAN, EPF certificates, and solvency certificates. All documents must be valid, notarized where applicable, and submitted before deadlines.

How can I participate in the bidding process?

Participants should download the tender documents from the official portal, prepare technical and financial bids as per guidelines, and submit electronically before the specified deadlines. The process includes preliminary evaluation on 08-12-2025, technical assessment, and price bid opening on 09-12-2025. Ensure all documentation is complete and compliant.

What are the payment terms and financial obligations?

The total estimated contract value is INR 30 lakh. Payments will be made via bank transfer based on milestones: 30% advance, 40% after 50% service completion, and 30% post-acceptance. Bidders must provide detailed cost breakdowns, invoices, and compliance certificates for smooth processing.

What are the important dates and deadlines I should be aware of?

Bid start date is 27-11-2025 at 11:00 AM, with submission closing on 05-12-2025 at 6:00 PM. Evaluation will occur on 08-12-2025, and price bids will be opened on 09-12-2025 at 4:00 PM. All deadlines are strict; late submissions will be rejected. Ensure timely preparation and submission of all required documents.