Open Cooperatives NPROCURE

Government Tender for Annual Maintenance of Diesel Generators at Panchmahal DCS

Posted

30 Oct 2025, 11:00 am

Deadline

12 Nov 2025, 06:00 pm

EMD

₹25,000

Location

PANCH MAHALS , GUJARAT

Progress

Issue30 Oct 2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹5,000

Contract Form

Service

Completion Period

12  Months

Currency Type

Single

This government tender offers an opportunity for experienced service providers to secure a 12-month contract for the annual maintenance of diesel generators at the Panchmahal District Cooperative Milk Producers Union in Gujarat. The project aims to ensure reliable power supply for dairy operations through comprehensive maintenance, including inspections, repairs, and spare parts replacement. Bidders must meet strict eligibility criteria, submit technical and financial documents, and adhere to detailed procedures outlined in the tender. The process involves multiple evaluation stages, with clear deadlines and transparent criteria, making it ideal for companies specializing in generator servicing, electrical maintenance, and related services. The tender emphasizes quality, safety, and compliance, offering a significant opportunity to participate in government procurement within the cooperative dairy sector. The contract value is estimated between INR 1.5 lakh and INR 3 lakh, with payments linked to milestones. Bidders are encouraged to review all terms, attend training sessions, and submit their bids electronically for consideration.

Scope Of Work

The scope of work includes:

  • Routine inspection and preventive maintenance of diesel generators at DCS facilities.
  • Replacement of worn-out parts and components as per technical specifications.
  • Ensuring optimal generator performance to prevent power outages.
  • Timely reporting and documentation of maintenance activities.
  • Adherence to safety standards and environmental regulations.

The process involves:

  1. Initial assessment and site inspection.
  2. Preparation of maintenance schedules.
  3. Execution of maintenance tasks including oil changes, filter replacements, and system checks.
  4. Final testing and commissioning.
  5. Submission of maintenance reports.
Technical Specifications Details
Generator Capacity As per site requirements
Maintenance Frequency Quarterly or as specified
Spare Parts Quality OEM approved
Safety Standards Compliant with local regulations

Bidder must provide detailed work plans, safety protocols, and compliance certificates. The contract includes provisions for emergency repairs and spare parts management.

Technical Specifications

The technical specifications require bidders to ensure:

  • Use of OEM-approved spare parts for all maintenance activities.
  • Compliance with local safety and environmental standards.
  • Maintenance procedures to include oil changes, filter replacements, system diagnostics, and load testing.
  • Generator capacity must meet the site-specific power requirements.
  • Documentation of all maintenance activities and reports.
Parameter Specification
Generator Capacity As per site requirements
Maintenance Interval Every 3 months or as needed
Spare Parts OEM approved
Safety Standards IS standards and local regulations

The process involves:

  • Conducting initial assessment.
  • Developing a maintenance plan.
  • Performing scheduled maintenance.
  • Carrying out emergency repairs.
  • Submitting comprehensive reports post-maintenance.

Financial Requirements

The estimated budget for this contract ranges between INR 1,50,000 to INR 3,00,000, depending on the scope of work and generator capacity. The financial breakdown includes:

Cost Component Estimated Cost
Routine Maintenance INR 1,20,000
Emergency Repairs INR 30,000
Spare Parts & Consumables Included

Payments will be made in accordance with milestones:

  • 30% advance upon contract signing.
  • 40% after completion of scheduled maintenance.
  • 30% after final report submission and approval.
    All payments are subject to submission of valid invoices and reports as per contract terms.

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Eligibility Criteria

  • ✓ Must have valid registration and licensing for electrical or generator maintenance services.
  • ✓ Minimum 3 years of experience in generator servicing.
  • ✓ Demonstrated turnover of at least INR 10 lakh in the last financial year.
  • ✓ Must submit EMD of INR 25,000 and tender fee of INR 5,000.
  • ✓ Proof of past project completions and client references.
  • ✓ Technical capacity to handle generator maintenance and emergency repairs.
Qualification Requirement Details
Experience ≥ 3 years in generator maintenance
Financial Turnover ≥ INR 10 lakh in last FY
Certification Valid electrical contractor license
EMD INR 25,000 (Bank guarantee or DD)
Tender Fee INR 5,000 (non-refundable)

Bidders must submit all relevant documents during the preliminary, technical, and commercial stages as specified in the tender document.

Bidding Process

Process Timeline

1. Preliminary Stage

12-11-2025 18:10

2. Technical Stage

14-11-2025 18:20

3. Commercial Stage

15-11-2025 10:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Turnover Details

User Defined Template-Standard

Required

Work Experience Details

User Defined Template-Standard

Required

Bidder’s Basic Information

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

EMD Fee

Required
2

Tender Fee

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

Turnover Details

Required
2

Work Experience Details

Required
3

Basic Information

Required

Form - Turnover Details

1

Turnover Details

Required

Form - Work Experience Details

1

Work Experience Details

Required

Form - Bidder’s Basic Information

1

Bidder’s Basic Information

Required

Stage - Commercial Stage

1

Price Bid

Required

Form - Price Bid Form

1

Price Bid

Required

Frequently Asked Questions

What is the deadline for bid submission?

The final date for bid submission is 12th November 2025 at 6:00 PM. Bidders must upload all required documents and complete the submission process before this deadline to be considered.

What documents are required for the technical bid?

The technical bid must include Turnover Details, Work Experience Details, and Bidder’s Basic Information. All documents should be submitted in the prescribed format as specified in the tender documents.

How can I participate in the tender process?

Interested bidders should download the tender documents from the official portal, pay the tender fee and EMD, and submit their bids electronically within the stipulated timeline. Attending pre-bid meetings and clarifications is recommended.

What is the estimated value of this contract?

The estimated value ranges between INR 1,50,000 to INR 3,00,000, depending on the scope of work and generator capacity. The detailed cost breakdown is provided in the financial requirements section.

Who can I contact for support or queries?

Support can be obtained from the Managing Director at the Panchmahal District Cooperative Milk Producers Union Ltd., via phone at 02672261782 or email [email protected] during working hours. Support sessions are also organized weekly for bidders.