Government Tender for Annual Maintenance of HVAC, Water Coolers & Refrigerators in Ahmedabad
Progress
This government tender offers an excellent opportunity for experienced service providers to secure the Annual Comprehensive Maintenance Contract for air conditioners, water coolers, water purifiers, and refrigerators across Ahmedabad's South Zone. Managed by the Ahmedabad Municipal Corporation, this project involves routine maintenance, repairs, and servicing of essential cooling and water systems in municipal premises. Bidders must meet strict eligibility criteria, including technical certifications and financial stability, and participate through the online e-procurement portal. The tender process includes a preliminary document verification stage, followed by commercial evaluation, with the goal of selecting a qualified vendor to ensure uninterrupted operation of vital appliances. This contract is ideal for companies specializing in HVAC, electrical appliances, and water system maintenance seeking to collaborate with a prominent municipal authority in Gujarat. The project underscores the importance of quality service, timely execution, and compliance with government standards, offering a strategic opportunity to expand your service portfolio in the public sector.
Scope Of Work
The scope of work includes:
- Providing comprehensive maintenance services for various capacities of air conditioners (ACs), water coolers, water purifiers, and refrigerators at designated premises.
- Ensuring timely servicing, repairs, and replacement of faulty parts.
- Conducting routine inspections and preventive maintenance to avoid breakdowns.
- Maintaining detailed service logs and reporting to the municipal authorities.
- Adhering to safety and quality standards specified in the tender documents.
The process involves:
- Submission of bid documents including tender fee and EMD.
- Technical evaluation based on submitted documents.
- Commercial bid evaluation.
- Final selection and contract signing.
| Item | Specification |
|---|---|
| AC Capacity | As per site requirements |
| Water Cooler Type | Wall-mounted / Tabletop |
| Water Purifier | RO / UV / UF |
| Refrigerator | Single Door / Double Door |
- The selected contractor must provide all necessary tools, spare parts, and consumables.
- The contract duration is as specified in the tender document, with options for renewal based on performance.
Note: All work must comply with local safety regulations and standards set by Ahmedabad Municipal Corporation.
Technical Specifications
The technical specifications include:
| Equipment | Technical Parameters |
|---|---|
| Air Conditioners | Capacity: 1.5 Ton / 2 Ton, Energy Efficiency Ratio (EER): ≥ 3.0 |
| Water Coolers | Cooling capacity: ≥ 50 liters/hour |
| Water Purifiers | RO, UV, UF technologies with minimum purification capacity of 10 liters/hour |
| Refrigerators | Capacity: 200-500 liters, Energy Star rated |
Procedures:
- Inspection of appliances.
- Identification of repair needs.
- Replacement of faulty parts.
- Testing and commissioning.
The contractor must ensure all equipment meet the technical standards specified in the tender documents and adhere to safety protocols.
Financial Requirements
The estimated contract value is approximately INR 20,95,827.33. The financial proposal should include a detailed breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Service Charges | To be quoted by bidder |
| Spare Parts | As per actuals |
| Consumables | As per actuals |
Payment terms:
- 30% advance upon contract signing.
- 50% after completion of 50% of the work.
- Remaining 20% after final acceptance.
Bidders must submit a financial bid in the prescribed format, ensuring transparency and competitiveness.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
16-10-2026 17:00:00
Document Download End
27-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹20,95,827
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Municipal Commissionar, Ahmedabad
Bid Opening Authority
Add. Chief Engineer (Electrical)
Address
Light Department,5th Floor “C”-Block, Sardar Patel Bhavan, Danapith , Ahmedabad-380 001
Contact Details
9712967724
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
FINAL SZ MAINTRE-TENDER 26-27 VOL-I.pdf
TENDER_DOCUMENT
FINAL SZ MAINT RE-TENDER 26-27 VOL-II.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
28-10-2026 16:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Provide Scan Copy of tender Fee
RequiredProvide Scan copy of EMD
RequiredOther Supporting Documents as per tender documents
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration and licensing for maintenance services.
- ✓ Provide a scan copy of the tender fee payment receipt.
- ✓ Submit a valid Earnest Money Deposit (EMD) as specified.
- ✓ Submit supporting documents such as previous experience certificates, company registration, and GST registration.
- ✓ Demonstrate financial stability with average annual turnover not less than INR 10 lakh in the last three years.
- ✓ Have qualified technicians with relevant certifications.
| Qualification | Minimum Requirement |
|---|---|
| Experience | At least 3 years in HVAC and appliance maintenance |
| Financials | Turnover of INR 10 lakh annually for last 3 years |
| Certifications | Valid service licenses and technical certifications |
Note: Non-compliance with eligibility criteria will result in disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves comprehensive maintenance of air conditioners, water coolers, water purifiers, and refrigerators across various premises in Ahmedabad's South Zone. The scope includes routine servicing, repairs, replacement of faulty parts, and preventive maintenance to ensure uninterrupted operation of essential cooling and water systems in municipal facilities.
Who is eligible to bid for this tender?
Eligible bidders must have:
- Valid registration and licenses for maintenance services.
- Experience in HVAC and appliance maintenance for at least 3 years.
- Financial stability with an annual turnover of at least INR 10 lakh.
- Valid GST registration and technical certifications.
Supporting documents like experience certificates, GST certificates, and financial statements are required for verification.
What are the key dates and deadlines for submission?
The bid submission opens on 16-10-2026 at 17:00 and closes on 27-10-2026 at 18:00. The technical evaluation will be conducted on 28-10-2026 at 16:05. Bidders must submit all documents before the deadline to avoid disqualification. The final award will be announced shortly after evaluation.
How can I participate in the tender process?
Participants must register on the official e-procurement portal, procure a Digital Signature Certificate (DSC), and download the tender documents free of cost. Bidders should upload all required documents, including tender fee and EMD, before the deadline. Support sessions are available every Saturday to assist bidders with the process.
What are the evaluation criteria for selecting the vendor?
Selection is based on:
- Technical competence and experience (40%)
- Financial proposal (30%)
- Past performance and references (20%)
- Compliance with eligibility (10%)
A minimum technical score of 70% is required. The highest scoring bidder, meeting all criteria, will be awarded the contract.