Government Tender for Annual Stationery Supply Contract - Halvad Nagarpalika
Progress
This government tender offers a significant opportunity for stationery suppliers to secure an annual rate contract with Halvad Nagarpalika, Morbi district, Gujarat. The project involves the supply of essential office stationery, including pens, notebooks, files, and related items, ensuring smooth administrative operations for the municipality. The tender process is open to experienced vendors with valid certifications, emphasizing quality, timely delivery, and compliance with government procurement policies. The contract duration is 12 months, with a bid validity of 120 days, and involves a transparent evaluation process based on technical expertise and competitive pricing. Download the detailed tender documents, prepare your bid, and participate in this competitive procurement to establish a long-term supply partnership with the local government. This opportunity is ideal for stationery manufacturers and suppliers aiming to expand their footprint in Gujarat's public sector market.
Scope Of Work
The selected supplier will be responsible for providing a comprehensive range of stationery items as per the specifications outlined in the tender documents. Key deliverables include:
- Supply of various stationery items such as pens, pencils, notebooks, files, and other office supplies.
- Timely delivery to Halvad Nagarpalika premises in Morbi district.
- Maintaining quality standards as specified in the tender.
- Adherence to delivery schedules and quantity requirements.
The process involves:
- Submission of bid via the online portal.
- Technical and financial evaluation.
- Contract award to the successful bidder.
- Supply commencement within the stipulated timeline.
The supplier must ensure all items meet the specifications listed in the tender documents, which include:
| Item Category | Specifications | Quantity |
|---|---|---|
| Stationery | As per Annexure | As per requirement |
The supplier should also provide necessary documentation such as quality certificates and compliance reports as required.
This contract emphasizes quality, reliability, and timely delivery to support municipal operations effectively.
Technical Specifications
The technical specifications for the stationery items are detailed in the tender documents. Key parameters include:
| Item | Material | Size/Dimensions | Quality Standards |
|---|---|---|---|
| Pens | Plastic body, ink quality as per IS standards | Standard size | Water-resistant, smooth writing |
| Notebooks | A4 size, 70 GSM paper | 21x29.7 cm | Acid-free, durable binding |
| Files | Rigid board with metal clips | Standard A4 | Long-lasting, rust-proof clips |
The supply process involves:
- Bidders reviewing detailed technical specifications.
- Ensuring compliance with quality standards.
- Submitting samples if required.
- Adhering to delivery and packaging norms.
All technical requirements are designed to ensure durability, usability, and compliance with government standards, facilitating smooth administrative operations.
Financial Requirements
The estimated contract value is not specified explicitly, but the budget is aligned with the market rates for stationery supplies in Gujarat. The tender fee is INR 900. The financial proposal should include a detailed price bid covering all items listed in the scope. Payment terms are typically upon delivery and acceptance of goods, with payments processed through the government’s designated financial channels.
| Cost Breakdown | Amount (INR) |
|---|---|
| Tender Fee | 900 |
| Estimated Supply Cost | To be quoted by bidders |
| Total Estimated Cost | Based on submitted bid |
Bidders must submit a financial bid in the prescribed format, ensuring competitiveness and compliance with tender guidelines. The contract will be awarded based on the combined evaluation of technical and financial proposals.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Supply
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
12-10-2026 10:00:00
Document Download End
26-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹0
Bid To RA
No
Item Category
Stationery
Authority & Contact
Officer Inviting Bids
Chief Officer, Halvad Nagarpalika
Bid Opening Authority
Halvad Nagarpalika, Halvad
Address
Halvad Nagarpalika, Halvad
Contact Details
9723914945
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Documents 7
01 Tender.pdf
TENDER_DOCUMENT
02 Form-B2.pdf
TENDER_DOCUMENT
03 Schedule B.pdf
TENDER_DOCUMENT
04 Term and Condition.pdf
TENDER_DOCUMENT
05 GR All.pdf
TENDER_DOCUMENT
05.1 GR Affidavit GR.pdf
TENDER_DOCUMENT
06 DMO_2941_01-Apr-2026_744.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
30-10-2026 11:00
30-10-2026 11:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary stage
Attach Scan Copy of Tender FEE
RequiredAttach Scan Copy of Tender EMD
RequiredAttach Scan Copy of All Necessary Documents as per Tender Terms and Conditions
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration and licenses for supplying stationery items.
- ✓ Must submit scanned copies of Tender Fee and EMD (Earnest Money Deposit) along with all required documents.
- ✓ Must have prior experience in supplying stationery to government or municipal bodies.
- ✓ Financial stability confirmed through recent financial statements.
- ✓ All submitted documents must be clear, valid, and as per tender specifications.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 2 years in stationery supply |
| Financial Turnover | At least INR 5 lakh in the last fiscal year |
| Certifications | Relevant quality and compliance certificates |
| Document Submission | Complete set of required documents as specified |
Important: Bidders must ensure their eligibility before applying to avoid disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this stationery supply tender?
The bid submission deadline is 26th October 2026 at 6:00 PM. Bidders must upload all required documents and complete submissions before this time to be considered.
What documents are required to participate in this government tender?
Eligible bidders must submit scanned copies of Tender Fee, EMD (Earnest Money Deposit), and all necessary documents as per tender terms, including experience certificates and quality compliance certificates. Details are specified in the tender notice.
How will the evaluation process be conducted?
Bids will undergo technical and financial evaluation based on compliance, experience, quality, and price. The highest-scoring bid meeting all criteria will be awarded the contract. The evaluation schedule is set for 30th October 2026.
Are there any training sessions for online bidding participation?
Yes, free vendor training camps are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. Bidders are encouraged to attend to familiarize themselves with the online portal and bidding procedures.
What is the scope of supplies under this tender?
The scope includes supply of stationery items such as pens, notebooks, files, and other office supplies, adhering to the specifications outlined in the tender documents. Delivery must be timely and meet quality standards specified.