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Open State Governments & UT NPROCURE

Government Tender for Annual Transportation of H-Frame Girders & Substation Equipment in Gujarat

Bid Publish Date

08-Aug-2025, 2:30 pm

Bid End Date

29-Aug-2025, 10:30 am

EMD

₹49,560

Value

₹49,56,000

Location

KHEDA , GUJARAT
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Progress

Issue08-Aug-2025, 2:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 11

EQUIPMENT MEGA POWER PROJECT ELECTRICAL MATERIAL UNLOADING TRANSPORTATION WIND MILL ENERGY PROJECT STRUCTURE POWER SUBSTATION SWITCH YARD MULTIPLAY SYSTEM

Gujarat Energy Transmission Corporation Limited (GETCO) invites qualified electrical and logistics contractors to bid on a government project for the annual transportation of heavy electrical components. This tender covers loading, unloading, and stacking of H-Frame Girders, tower structures, and substation equipment across various locations in Gujarat, including Nadiad, Uttarsanda, and Kasor. The project aims to enhance Gujarat's power transmission infrastructure by ensuring safe and efficient movement of critical assets. Bidders must meet strict eligibility criteria, including valid registration, financial solvency, and technical expertise. The tender process involves multiple evaluation stages, with clear deadlines and transparent procedures. This opportunity is ideal for experienced companies specializing in heavy equipment logistics, infrastructure projects, and electrical component transportation. The project duration is 12 months with an estimated value of INR 49.56 lakh, offering a significant opportunity for capable contractors to contribute to Gujarat's power sector development.

Scope Of Work

• Transport H-Frame Girders (150X150X13 meters), tower structures, and substation equipment within Gujarat.
• Loading and unloading of heavy electrical components at designated GETCO stores.
• Stacking and proper storage at construction sites in Nadiad, Uttarsanda, and Kasor.
• Ensure safety standards and compliance with government regulations.
• Maintain detailed records of transportation activities.

  1. Receive transportation orders from GETCO.
  2. Prepare transportation plan and schedule.
  3. Load equipment onto suitable vehicles.
  4. Transport equipment adhering to safety and quality standards.
  5. Unload and stack at designated locations.
  6. Complete documentation and reporting.
Item Specification
Girders 150X150X13 meters, heavy-duty steel
Transportation Vehicles Heavy load carriers, suitable for large girders
Loading Equipment Cranes, forklifts as required
Safety Standards Comply with Indian safety regulations
Documentation Delivery reports, loading/unloading logs

Bidder must ensure timely completion, safety compliance, and proper documentation for each transportation cycle.

Technical Specifications

The transportation must adhere to the following technical parameters:

Parameter Specification
Girders 150X150X13 meters, made of high-strength steel
Vehicle Load Capacity Minimum 20 tons per vehicle
Safety Equipment Helmets, safety belts, warning signs
Loading/Unloading Use of cranes and forklifts with certified operators
Documentation Accurate loading/unloading logs, delivery receipts

Sequential process:

  1. Planning and scheduling.
  2. Loading with appropriate safety measures.
  3. Secure transportation following route and safety standards.
  4. Unloading at designated sites.
  5. Final inspection and documentation.

Vehicles must be equipped with GPS tracking and safety features to ensure security and compliance.

Financial Requirements

The estimated project cost is INR 49,56,000. The bidder must submit a bid with a percentage rate for transportation services. The financial bid should include:

Cost Component Details
Transportation Rate Percentage of total cost or fixed rate per trip
Payment Schedule 30% advance, 40% midway, 30% on completion
Bid Validity 180 days from bid submission
Security Deposit INR 49,560 (EMD) to be submitted along with bid

The total estimated budget covers all transportation, loading, unloading, and stacking activities, ensuring transparency and compliance with government procurement norms.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

KD Khodiyar

Bid Opening Authority

KD Khodiyar

Address

GETCO Transmission Circle Office Nadiad

Contact Details

9925208550

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

NTC-CDN-155.pdf

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Eligibility Criteria

  • ✓ Must have valid GETCO registration as an approved contractor in the appropriate class.
  • ✓ Must possess a Bank Solvency Certificate of at least INR 4,95,600.
  • ✓ Must have GST Registration and Provident Fund Code Number.
  • ✓ Must provide Partnership deed, Form-G, POA, or Self-Affidavit for firm nature.
  • ✓ Must hold a valid Electrical Contractor License.
  • ✓ Must submit Income Tax Returns and Balance Sheets for the last three financial years.
  • ✓ Must demonstrate experience in heavy equipment transportation.
  • ✓ Must submit a list of tools and tackles available.
  • ✓ Must sign and submit the Integrity Pact.
  • ✓ Must provide work order copies and completion certificates.
Financial Criteria Details
Minimum Solvency INR 4,95,600
Validity 180 days from bid submission
Registration GETCO approved contractor
License Electrical Contractor License
Experience Minimum 3 years in heavy equipment transportation

Bidder must meet all technical, financial, and legal eligibility requirements to qualify for the tender.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

29-08-2025 16:05

2. TECHNICAL STAGE

29-08-2025 16:10

3. COMMERCIAL STAGE

29-08-2025 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

FIRM DETAILS

User Defined Template-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

EXPERIENCE DETAILS

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

EMD FEE PAYMENT RECEIPT

Required

Stage - TECHNICAL STAGE

1

GETCO Registration document as Approved Contractor in Appropriate Class

Required
2

Bank Solvency Certificate

Required
3

GST Registration Number Documents

Required
4

Provident Fund Code Number Documents

Required
5

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
6

PAN Number Document

Required
7

Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years

Required
8

Electrical Contractor License

Required
9

List of tools and tackles

Required
10

Filling Annexure 1 to 8

Required
11

Duly signed and Attested Integrity Pact

Required
12

Work order copy with Schedule-B

Required
13

Work complition certificate in form No.3A only as per Qualification Requirement

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender involves annual transportation of H-Frame Girders (150X150X13 meters), tower structures, and substation equipment within Gujarat. The scope includes loading, unloading, stacking, and ensuring safety compliance during transit from GETCO stores to construction sites in Nadiad, Uttarsanda, and Kasor. The project supports Gujarat's power transmission infrastructure development.

What are the eligibility criteria for bidders?

Bidders must have valid GETCO registration as an approved contractor, a Bank Solvency Certificate of at least INR 4.95 lakh, GST registration, Electrical Contractor License, and experience in heavy equipment transportation. They must also submit Income Tax Returns for the last three years, provide work experience, and sign an Integrity Pact. All documents must meet specified standards.

What is the bid submission process and deadline?

Bidders must download tender documents and pay the tender fee online before 29-08-2025 at 16:00. They should upload all technical and financial documents by the deadline. The process involves technical evaluation on 29-08-2025 at 16:10, followed by commercial evaluation. Ensure timely submission to avoid disqualification.

What technical specifications are required for transportation?

Transportation vehicles must have a minimum load capacity of 20 tons, equipped with GPS tracking and safety features. Girders should be 150X150X13 meters made of high-strength steel. Loading and unloading must use certified cranes and forklifts, following Indian safety standards. Proper documentation and secure transport are mandatory.

How is the evaluation and selection of bids conducted?

Bids are evaluated based on technical competence (40%), cost competitiveness (30%), past performance (20%), and eligibility compliance (10%). Bidders must score at least 60% in technical evaluation. The highest scoring commercial bid will be awarded the contract, ensuring transparency and fairness in the process.

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