Government Tender for ARC Maintenance of Distribution Transformers in Pandesara Division
Progress
This government tender offers a valuable opportunity for experienced electrical contractors to participate in ARC work for the maintenance of distribution transformers in Pandesara Division, Gujarat. The project aims to reduce transformer failures and ensure reliable power supply through preventive maintenance activities. Managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), the tender involves comprehensive inspection, repair, and replacement tasks over a 36-month period with an estimated cost of approximately ₹22,00,000. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to the outlined bidding process. This tender is ideal for companies specializing in electrical maintenance, power distribution, and utility services seeking to collaborate with a reputable government utility in Gujarat. The project emphasizes quality, safety, and timely execution, contributing significantly to grid reliability and customer satisfaction.
Scope Of Work
• Perform routine maintenance and preventive checks on distribution transformers at multiple locations.
• Conduct repairs, replacements, and overhauls of transformers and associated components.
• Ensure adherence to safety standards and quality benchmarks.
• Maintain detailed records of maintenance activities and report findings.
- Receive work orders from the designated authority.
- Mobilize the required workforce and equipment.
- Execute maintenance activities as per the scheduled plan.
- Conduct testing and quality assurance post-maintenance.
- Submit completion reports and documentation.
| Item | Specification |
|---|---|
| Transformer Capacity | 100 kVA to 500 kVA |
| Power Supply | 11 kV / 33 kV |
| Maintenance Type | Preventive and breakdown maintenance |
| Equipment | Standard tools, testing devices, safety gear |
• The contractor must ensure minimal power disruption during maintenance.
• All work must comply with applicable safety and technical standards.
• Use only approved spare parts and materials.
• Complete all activities within the stipulated timeline.
Technical Specifications
| Parameter | Specification |
|---|---|
| Transformer Capacity | 100 kVA to 500 kVA |
| Voltage Level | 11 kV / 33 kV |
| Testing Equipment | Standard portable testing devices |
| Safety Standards | IEC 60076, IEEE standards |
Procedures include:
- Inspection of transformers.
- Identification of faults.
- Repair or replacement of faulty parts.
- Testing for performance verification.
- Documentation of all activities.
Financial Requirements
The estimated project cost is approximately ₹22,00,000. The payment will be made based on milestones achieved, with a detailed schedule as follows:
| Cost Component | Amount (INR) |
|---|---|
| Initial Mobilization | 10% of total |
| Mid-term Payments | 40% based on progress |
| Final Payment | 50% after completion and approval |
Bidders must submit a detailed financial proposal along with their technical bid. The bid should include all costs related to labor, materials, transportation, and overheads. Payment terms are subject to compliance with contractual milestones and submission of necessary documentation.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
17-10-2026 19:20:00
Document Download End
06-11-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹22,00,000
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
PANDESARA DIVISION
Bid Opening Authority
THE EX. ENGINEER(O&M) PANDESARA DIVISION
Address
Opp. Batliboi Company, 395023 Surat Navsari Road, Pandesara, Surat
Contact Details
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Documents 2
39 TENDER DRFAT.pdf
TENDER_DOCUMENT
39 NOTICE SCH B.pdf
TENDER_DOCUMENT
Categories
31
Bidding Process
Process Timeline
09-11-2026 10:30
09-11-2026 11:00
12-11-2026 16:00
Required Forms
Preliminary
Tender Fee RTGS/NEFT_Online Form
User Defined Template-Standard
EMD RTGS/NEFT_Online Form
User Defined Template-Standard
Technical
Technical Bid
User Defined Template-Secured
PriceBid
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary
Tender Fee payment receipt Online
RequiredEMD Receipt Online
RequiredStage - Technical
Technical Doc as per asked in tender copy
RequiredParty Sign copy of Tender and All ANNEXURE Fill and upload
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid electrical contractor license and relevant experience in power distribution maintenance.
✓ Must submit tender fee payment receipt and EMD receipt online.
✓ Must have completed similar projects with a minimum value of ₹10,00,000 in the last 3 years.
✓ Financial stability as per the latest audited financial statements.
| Criteria | Minimum Requirement |
|---|---|
| Tender Fee | Paid and documented |
| EMD | Paid and documented |
| Experience | At least 2 similar projects in last 3 years |
| Financial Turnover | Minimum ₹15,00,000 annually |
✓ Bidders must submit all required documents as specified, including technical and financial credentials.
✓ The bidder must be registered with relevant authorities and comply with local regulations.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this tender?
The primary objective is to perform ARC work for the maintenance of distribution transformers across various locations in Pandesara Division, Gujarat, to reduce transformer failures and improve power supply quality under the SI scheme.
Who can bid for this tender?
Qualified electrical contractors with relevant experience in power distribution maintenance, valid licenses, and financial stability can participate. They must meet the eligibility criteria and submit all required documents as specified.
What are the key dates for bid submission?
Bid submission starts on 17-10-2026 and ends on 06-11-2026. The bid opening for preliminary and technical evaluation is scheduled for 09-11-2026, with the price bid opening on 12-11-2026.
What documents are required for bid submission?
Bidders must submit the tender fee payment receipt, EMD receipt online, technical documents as per tender requirements, signed tender and annexure copies, and other specified credentials.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence, experience, financial proposal, and compliance with eligibility criteria. A detailed scoring matrix will be used, with minimum thresholds for each category.