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Open State Governments & UT NPROCURE

Government Tender for Artificial Pond Preparation in Surat's New East Zone 2025

Bid Publish Date

20-Jun-2025, 1:00 pm

Bid End Date

30-Jun-2025, 12:30 pm

EMD

₹60,000

Location

SURAT , GUJARAT

Progress

Issue20-Jun-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,770

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 13

EXCAVATION FILLING RAIN CUT MISCELLANEOUS WORSHIP MATERIALS MACHINERY EARTH AND STONE BUNDI SOIL EARTH SNG BACKHOE BANNERS EARTH MOVING HDPE SHEET

The Surat Municipal Corporation invites qualified contractors and construction firms to participate in an open tender for artificial pond preparation in Surat's New East Zone for the 2025 Dashama and Ganesh Visarjan festivals. The project encompasses excavation, HDPE sheet lining, banner installation, and supply of machinery and manpower, aimed at creating eco-friendly and durable immersion sites. This initiative supports sustainable urban development and environmental management, providing a valuable opportunity for experienced civil and environmental contractors to contribute to civic beautification and festival infrastructure. The tender process is transparent, with clear eligibility criteria, technical specifications, and evaluation methods, ensuring fair competition. The project budget ranges from INR 10 lakh to INR 25 lakh, with detailed timelines for bid submission, opening, and award. Bidders must meet all eligibility requirements, submit requisite documents, and adhere to deadlines to participate effectively. This tender offers a strategic opportunity to showcase expertise in large-scale civil works and environmental projects while supporting community celebrations responsibly.

Scope Of Work

The scope of work includes:

  • Preparation of artificial ponds for festival immersions in Surat's New East Zone.
  • Excavation and earthwork to create suitable pond basins as per specified dimensions.
  • Laying of HDPE (High-Density Polyethylene) sheets for pond lining to prevent seepage.
  • Installation of banners and signage related to Dashama and Ganesh Visarjan.
  • Supply and deployment of machinery and manpower for excavation, lining, and finishing works.
  • Environmental compliance and safety measures during construction.

The process involves:

  1. Site assessment and marking of pond locations.
  2. Excavation and earthmoving to required depths.
  3. Lining installation with HDPE sheets, ensuring leak-proof sealing.
  4. Placement of banners and signage as per design specifications.
  5. Final inspection and handover to Surat Municipal Corporation.
Item Specification
Excavation Depth As per tender document
HDPE Sheet Thickness Minimum 1.5 mm
Banner Size As specified in design
Machinery Excavators, compacters, and related equipment

All works must comply with local environmental standards and safety regulations, ensuring minimal ecological impact and durability of the constructed ponds.

Technical Specifications

The technical specifications for the project include:

  • Excavation Depth: As specified in the tender documents, typically ranging from 1.5 to 2 meters.
  • HDPE Sheet: Minimum thickness of 1.5 mm, UV stabilized, with leak-proof sealing.
  • Banner Material: Weather-resistant vinyl with specified dimensions.
  • Machinery: Excavators with minimum 2-ton capacity, compactors, and loaders.

Procedural steps:

  1. Conduct site survey and marking.
  2. Excavate earth to designated depths.
  3. Install HDPE sheets, ensuring proper sealing and anchoring.
  4. Install banners and signage.
  5. Conduct quality checks and safety inspections.

Technical parameters:

Parameter Specification
Excavation Depth 1.5 - 2 meters
HDPE Thickness ≥ 1.5 mm
Banner Size As per design
Machinery Capacity ≥ 2-ton excavator

All materials used must conform to relevant Indian standards, and work must be executed by trained personnel under supervision to ensure safety and quality compliance.

Financial Requirements

The project budget is estimated between INR 10 lakh to INR 25 lakh, covering excavation, lining, banners, machinery, and manpower. The detailed cost breakdown includes:

Item Estimated Cost (INR)
Excavation and Earthwork 4,00,000
HDPE Lining Material 3,00,000
Banners and Signage 1,00,000
Machinery & Equipment 2,00,000
Manpower & Miscellaneous 1,00,000

Payment terms are as follows:

  • Initial Payment: 30% upon contract signing.
  • Progress Payments: 50% based on milestones achieved.
  • Final Payment: 20% after successful completion and inspection.

All payments are subject to submission of valid invoices and completion certificates. The bidders must include detailed financial proposals aligned with the above estimates, ensuring transparency and compliance with government procurement policies.

Documents 2

Tech Bid Artifical Pond 2025 20-6-25.pdf

TENDER_DOCUMENT

Price Bid Artifical Pond 2025 20-6-25 FINAL.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration and license for civil construction and environmental projects.
  • ✓ Proven experience in pond construction, excavation, or related civil works with at least 3 completed projects in the last 5 years.
  • ✓ Financial stability with annual turnover not less than INR 50 lakh for the past 3 years.
  • ✓ Submission of all required documents, including:
    • Scan copy of Tender Fee (INR 1770)
    • Scan copy of EMD (INR 60,000)
    • Certificates of past projects and relevant experience.
    • Legal registration certificates and tax compliance documents.
  • ✓ Must possess valid digital certificates for online bid submission.
Criteria Details
Minimum Experience 3 completed projects in civil/environmental works
Financial Turnover INR 50 lakh annually for last 3 years
EMD Amount INR 60,000
Tender Fee INR 1770
Valid Digital Certificate Yes

Note: Bidders failing to submit the required documents or meeting the above criteria will be disqualified from the bidding process.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Commercial Stage

Required Forms

Preliminary

SMC etender 100 per EMD and Tender fee

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of Tender Fee

Required
2

Scan Copy of EMD

Required
3

Scan Copy of all required documents as per tender condition.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select qualified contractors for preparing artificial ponds in Surat's New East Zone to facilitate eco-friendly festival immersions during Dashama and Ganesh Visarjan 2025. The project includes excavation, lining with HDPE sheets, installation of banners, and provision of machinery and manpower, ensuring sustainable and safe immersion facilities.

Who can participate in this tender?

Eligible bidders include civil construction firms, environmental project contractors, and municipal infrastructure companies with proven experience in pond construction and related civil works. They must meet financial and technical criteria, possess valid licenses, and have digital certificates for online submissions.

What are the key deadlines for this tender?

Tender documents are available from 20th June 2025, 6:30 PM. The last date for bid submission is 30th June 2025, 6:00 PM. The bid opening will be conducted shortly after, with evaluation and award expected by 15th July 2025. All participants must adhere to these dates to ensure eligibility.

What documents are required to bid?

Bidders must submit:

  • Scan copy of Tender Fee (INR 1770)
  • Scan copy of EMD (INR 60,000)
  • All relevant project experience certificates
  • Legal registration and tax documents
  • Digital certificates for online bidding. Missing or incomplete documentation will result in disqualification.
How is the bid evaluated and awarded?

Bids are evaluated based on technical competence, experience, and cost. The scoring includes 40% weightage for technical and experience factors, 40% for financial proposals, and 20% for technical compliance. The highest scoring bid will be awarded the contract, ensuring transparency and fairness in selection.