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Government Tender for Supplying Backhoe Loader Machine at Kapadwanj under 15th Finance Grant 2024-25

Bid Publish Date

01-Jul-2025, 3:55 pm

Bid End Date

15-Jul-2025, 12:30 pm

EMD

₹38,000

Value

₹38,00,000

Location

KHEDA , GUJARAT

Progress

Issue01-Jul-2025, 3:55 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹1,500

Contract Form

Supply

Completion Period

06  Months

Currency Type

Single

Categories 8

CONSTRUCTION MACHINERY VEHICLE EARTH MOVING LOADER MACHINE EARTH MOVER BACKHOE EARTH MOVING MACHINERY

This government tender offers an excellent opportunity for suppliers to provide a Backhoe Loader Machine at Kapadwanj under the 15th Finance Commission Grant 2024-25. Managed by Kapadwanj Nagar Seva Sadan in Gujarat, the project aims to enhance municipal infrastructure through the procurement of reliable, efficient machinery. The tender process is fully electronic, ensuring transparency and fairness, with detailed technical specifications, eligibility criteria, and evaluation methods outlined for bidders. The estimated project cost is approximately ₹38,00,000, with a completion timeline of 6 months. Bidders must meet specific experience and financial criteria, submit necessary documentation, and adhere to the deadlines. This procurement is ideal for companies specializing in vehicles, vehicle spares, and municipal equipment, seeking to contribute to civic development projects funded by government grants. The opportunity emphasizes quality, compliance, and timely delivery, fostering growth in the public sector infrastructure domain.

Scope Of Work

The scope of work involves providing and supplying a Backhoe Loader Machine at Kapadwanj under the 15th Finance Commission Grant for the year 2024-25. Key deliverables include:

  • Supply of a new, operational Backhoe Loader Machine as per technical specifications.
  • Delivery and installation at the specified location near Bank of Baroda, Kapadwanj Nagar Palika.
  • Ensuring the equipment meets all safety and quality standards.
  • Providing necessary documentation and certifications.

The process involves:

  1. Submission of bid along with required documents.
  2. Technical evaluation of the bid.
  3. Price bid opening and final selection.
  4. Contract signing and delivery of the machine within 6 months.

Bidder must ensure compliance with all technical, safety, and quality standards as specified in the tender documents. The supply must include all necessary accessories and operational manuals. The machine should be suitable for municipal infrastructure tasks, including excavation and loading activities.

Specification Details
Model As per technical bid
Capacity Suitable for municipal use
Power Minimum 70 HP
Certification ISO certified or equivalent

Bidders are advised to review the detailed technical specifications provided in the tender documents linked below.

Technical Specifications

The Backhoe Loader Machine must meet the following technical parameters:

Parameter Specification
Model As specified in the technical bid document
Engine Power Minimum 70 HP
Operating Capacity Suitable for municipal excavation and loading
Certification ISO 9001 or equivalent
Additional Features Safety features, fuel efficiency, and ease of maintenance

Bidders should submit detailed technical data sheets and compliance certificates. The supply process involves:

  1. Submission of technical bid with all specifications.
  2. Technical evaluation and verification.
  3. Final approval and contract signing.

The machine must be new, unused, and conform to all safety standards mandated by Indian government regulations.

Financial Requirements

The total estimated cost of the project is ₹38,00,000. The financial proposal should include a detailed breakdown:

Cost Component Amount (₹)
Machine Cost As per bid
Delivery & Installation Included
Warranty & Maintenance As specified

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • Remaining 20% after successful commissioning.

Bidders must submit a comprehensive financial bid in the prescribed format, ensuring transparency and compliance with the tender guidelines.

Documents 2

Volume-I_Technical_Bid.pdf

TENDER_DOCUMENT

Volume-II_Price_Bid.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licenses to supply vehicles and vehicle spares.
✓ Must submit a Demand Draft (DD) and Earnest Money Deposit (EMD) of ₹38,000.
✓ Must have experience in supplying similar machinery to government or municipal bodies.
✓ Financially capable of executing the contract, with an average annual turnover of at least ₹38,00,000 in the last three years.

Qualification Criteria Minimum Requirement
Experience Supplying vehicles/vehicle spares to government bodies for at least 2 years
Financial Stability Turnover of at least ₹38,00,000 in each of the last 3 years
Certification Valid ISO or equivalent certification
EMD ₹38,000 in the form of DD or bank guarantee

Bidders must submit all required documents for preliminary and commercial stages, including technical specifications, financial credentials, and legal documents. Only eligible bidders with complete documentation will be considered for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

23-07-2025 11:00

2. Commercial Stage

23-07-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

DD

Required
2

EMD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Commercial Stage

1

Price Bid Form

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 15th July 2025 at 6:00 PM. Bidders must upload all required documents and complete the submission process before this cutoff time on the NPROCURE platform.

What documents are required to participate in this tender?

Bidders need to submit:

  • Demand Draft (DD) and Earnest Money Deposit (EMD) of ₹38,000
  • Technical bid documents including technical specifications and certifications
  • Financial credentials demonstrating an annual turnover of at least ₹38,00,000
  • Any other documents specified in the tender notice, such as registration certificates and experience proofs.
How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance, price competitiveness, experience, and delivery schedule. Technical bids are assessed first, with a minimum qualifying score of 70%. The highest scoring bidder after combined evaluation will be awarded the contract.

Can I attend training sessions for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online bidding process, platform usage, and document submission procedures to ensure smooth participation.

What are the technical specifications for the Backhoe Loader Machine?

The machine must have a minimum 70 HP engine, ISO certification, and be suitable for municipal excavation and loading activities. Detailed specifications are provided in the tender document, including safety features, fuel efficiency, and operational capacity to ensure suitability for civic infrastructure projects.