Government Tender for Bi-Annual Contract of Petrol/Diesel AC Sedan Vehicles in Nadiad
Progress
This government tender offers a unique opportunity for vehicle service providers to secure a two-year Bi-Annual Rate Contract for the supply of Petrol/Diesel-Driven AC Sedans in Nadiad, Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the contract involves providing model October 2023 or later vehicles with a seating capacity of 1+4, suitable for official transportation needs. The procurement process emphasizes transparency, compliance, and competitive pricing, inviting qualified fleet operators and transport companies to participate. The tender details include technical specifications, eligibility criteria, and a clear bidding process with specified deadlines. Interested bidders must submit all required documents electronically via the NProcure portal before the deadline of October 19, 2026. This opportunity is ideal for companies specializing in vehicle rentals, fleet management, and government transportation services seeking to expand their portfolio in the power and energy sector.
Scope Of Work
The scope of this tender includes:
- Providing Petrol/Diesel-Driven Closed-Body AC Sedans with seating capacity of 1+4, model October 2023 or later.
- Vehicles must be available for two years on a 12 hours per day basis, covering approximately 3,000 km per month.
- Vehicles should be in good condition, compliant with safety and emission standards.
- Bidders are responsible for vehicle maintenance, insurance, and timely replacement if necessary.
The process involves:
- Submission of technical and financial bids via the official portal.
- Verification of documents including registration, experience certificates, and compliance certificates.
- Evaluation based on technical suitability and competitive pricing.
- Final award to the most suitable bidder meeting all criteria.
Specifications for vehicles include:
| Parameter | Requirement |
|---|---|
| Model Year | October 2023 or later |
| Seating Capacity | 1 driver + 4 passengers |
| Fuel Type | Petrol or Diesel |
| AC | Yes |
| Vehicle Type | Closed-Body Sedan |
| Usage | Government official transportation |
Bidders must ensure vehicles meet all technical standards and provide necessary documentation for verification.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Specification | Details |
|---|---|
| Model Year | October 2023 or later |
| Seating Capacity | 1 driver + 4 passengers |
| Fuel Type | Petrol or Diesel |
| Air Conditioning | Yes |
| Vehicle Body | Closed-Body Sedan |
| Condition | New or well-maintained used vehicles |
| Emission Norms | Compliant with BS-VI standards |
| Insurance | Valid comprehensive insurance |
| Maintenance | Bidders to ensure regular maintenance and timely repairs |
Process for technical compliance:
- Submit scanned copies of registration, experience certificates, and technical specifications.
- Ensure vehicles meet emission and safety standards.
- Provide photographs and detailed descriptions of the vehicles.
- Undergo technical inspection if required.
Technical evaluation will be based on vehicle compliance, condition, and documentation.
Financial Requirements
The estimated contract value is approximately INR 13,14,331.20, which covers a two-year period. The financial bid should specify the percentage rate applicable for the contract, with the lowest percentage being preferred. Payment terms include monthly payments based on vehicle availability and usage, subject to submission of invoices and compliance with contractual obligations.
Cost breakdown:
| Item | Cost (INR) |
|---|---|
| Vehicle Rental per Month | To be quoted |
| Maintenance & Servicing | Included |
| Insurance & Taxes | Included |
| Total Estimated Cost | INR 13,14,331.20 |
Payment schedule:
- 1st installment upon contract signing.
- Monthly payments based on verified vehicle usage.
- Final settlement after completion of contract period.
Bidders must ensure their financial proposals are competitive and compliant with the tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
23-09-2026 20:00:00
Document Download End
19-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,14,331
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
A M Dave
Bid Opening Authority
A M Dave
Address
GETCO Transmission Circle Office Nadiad
Contact Details
9925210240
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
NTC-CIVIL-EE VEHICLE-SEP2026-191.pdf
TENDER_DOCUMENT
Categories
8
Bidding Process
Process Timeline
19-10-2026 16:05
19-10-2026 16:10
19-10-2026 16:15
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender fee payment acknowledgement receipt
RequiredEMD payment acknowledgement receipt
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Technical Stage
Scan copy of Firm Registration document as Approved Contractor in Appropriate Class
RequiredScan copy of Work completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement
RequiredScan copy of valid Bank Solvency Certificate
RequiredScan copy of Provident Fund Code Number registration Documents
RequiredScan copy of GST Registration Number registration Documents
RequiredScan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years Yes
RequiredPartnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredScan copy of PAN Number Document Yes 9
RequiredScan copy of Duly filled & signed Annexure 1 to 8 Yes 10
RequiredScan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)
RequiredAny other documents (Relationship with employee undertaking, Declaration of conflict of interest among Bidders/Agents)
RequiredScan copy of Duly Signed / attested Integrity Pact
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration and ownership of the vehicles.
✓ Must possess valid permits and licenses for commercial vehicle operation.
✓ Must have experience in providing similar vehicle services to government or corporate clients.
✓ Must submit the tender fee receipt and EMD acknowledgment.
✓ Must provide proof of financial stability, including bank solvency certificates.
✓ Must have GST registration, PAN, and Income Tax Returns of last three financial years.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fee Payment | Proof of payment receipt |
| EMD | Valid EMD receipt |
| Firm Registration | Approved contractor registration |
| Experience | At least 2 years of relevant service |
| Financial Stability | Bank solvency certificate of minimum INR 5 lakh |
| Tax Registration | GST and PAN registration |
| Technical Credentials | Signed technical documents and affidavits |
| Compliance | No legal or statutory violations |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks to establish a Bi-Annual Rate Contract for hiring Petrol/Diesel-Driven Closed-Body AC Sedans with a seating capacity of 1+4, model October 2023 or later, for Gujarat Energy Transmission Corporation Limited (GETCO). The contract duration is two years, providing reliable transportation for government officials at Nadiad Circle. Bidders must meet technical, financial, and eligibility criteria to participate, with the goal of ensuring efficient, safe, and compliant vehicle services in the power and energy sector.
Who is eligible to bid for this tender?
Eligible bidders must possess valid vehicle registration, licenses, and experience in providing similar services. They should submit proof of tender fee payment, EMD, financial stability certificates, GST registration, PAN, and experience certificates. The eligibility criteria also include compliance with emission and safety standards, and submission of all required technical documentation. Companies with proven experience in government or large corporate vehicle services are preferred.
What are the key technical specifications for the vehicles?
Vehicles must be model October 2023 or later, with a seating capacity of 1 driver + 4 passengers, and AC. They should be BS-VI compliant, well-maintained, insured, and suitable for government use. The vehicles should meet emission norms, safety standards, and be in excellent condition. Bidders are required to submit scanned copies of registration, experience certificates, photographs, and technical compliance documents for evaluation.
What is the bidding process and timeline?
Bidders must register on the NProcure portal and submit all documents electronically before the deadline. The process includes downloading tender documents, paying tender fee and EMD, uploading technical and financial bids, and attending online or physical clarifications if needed. The key dates are:
- Bid Start: 23-09-2026
- Bid End: 19-10-2026
- Technical & Commercial Evaluation: 19-10-2026
- Contract Notification: Post-evaluation.
Strict adherence to deadlines and submission guidelines is essential for successful participation.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), experience (20%), price bid (30%), and documentation completeness (10%). The minimum qualifying score is 60%. Technical evaluation involves vehicle condition, compliance, and documentation, while financial bids are assessed for competitiveness. The highest scoring bid, meeting all criteria, will be awarded the contract. Transparency and fairness are maintained throughout the process.