Government Tender for Bi-Annual Contract to Hire Petrol/Diesel SUV Vehicles in Nadiad
Progress
This government tender offers a bi-annual contract for hiring Petrol/Diesel AC SUVs in Nadiad, Gujarat, for a duration of two years. The project targets vehicle service providers capable of supplying models like Maruti Grand Vitara, Hyundai Creta, Honda Elevate, or equivalent, with model year September 2023 or later. The contract emphasizes 24-hour service and 3000 km/month coverage, ensuring reliable transportation for official duties. Bidders must meet specific eligibility criteria, including vehicle documentation, driver licenses, and experience, with a focus on safety, emission standards, and quality. The procurement process involves preliminary, technical, and commercial stages, with clear deadlines and submission guidelines. The estimated value is approximately INR 18.72 lakh, with payments based on monthly invoices. This tender is ideal for transport companies, vehicle leasing firms, and fleet management providers seeking government contracts in Gujarat.
Scope Of Work
The selected contractor will be responsible for providing Petrol/Diesel driven AC SUVs with the following specifications:
- Seating capacity of 1+4
- Models: Maruti Grand Vitara, Hyundai Creta, Honda Elevate, M&M XUV300, Kia Seltos, or equivalent
- Model Year: September 2023 or later
- Vehicles must have Rear AC vents and pass all safety and emission standards.
Key deliverables include:
- Supplying vehicles as per the contractual requirements
- Ensuring vehicles are maintained in good condition
- Providing 24-hour service support
- Covering a monthly distance of 3000 km
Process for engagement:
- Bidders submit technical and financial bids
- Evaluation based on technical compliance and cost
- Contract award to the most suitable bidder
| Specification | Details |
|---|---|
| Vehicle Type | AC SUV (Petrol/Diesel) |
| Seating Capacity | 1+4 |
| Model Year | September 2023 & later |
| Model Examples | Maruti Grand Vitara, Hyundai Creta, Honda Elevate, M&M XUV300, Kia Seltos |
| Model Compatibility | Equivalent models acceptable |
| Service Duration | 24 months |
| Daily Service Hours | 24 hours |
| Monthly KM | 3000 km |
The contractor must adhere to all safety, emission, and quality standards specified by GETCO and Gujarat state regulations.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Model Year | September 2023 or later |
| Fuel Type | Petrol or Diesel |
| AC System | Rear AC vents, compliant with safety standards |
| Seating Capacity | 1 driver + 4 passengers |
| Certification | Emission and safety certificates valid |
| Maintenance | Regular servicing and timely repairs |
Sequential process for technical compliance:
- Submit vehicle documents including RC Book, Fitness Certificate, and Insurance.
- Provide driver licenses and health certificates.
- Ensure vehicle models meet the specified standards.
- Undergo inspection by GETCO officials.
- Obtain approval for deployment.
Vehicles must pass all safety, emission, and quality checks as per Gujarat government norms.
Financial Requirements
The estimated contract value is INR 18,72,108.00. The financial bid should specify the percentage rate for service charges. Payment terms are based on monthly invoices submitted after vehicle deployment, subject to verification and approval.
| Cost Component | Amount (INR) |
|---|---|
| Estimated Contract Value | 18,72,108 |
| Payment Schedule | Monthly, post-verification |
| Security Deposit | INR 5,000 (refundable) |
Bidders must submit a valid EMD payment receipt along with their bid. Payment will be processed based on compliance with contractual obligations and submission of necessary documents.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
24-08-2026 19:00:00
Document Download End
14-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹18,72,108
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
A M Dave
Bid Opening Authority
A M Dave
Address
GETCO Transmission Circle Office Nadiad
Contact Details
9925208674
Authority Records
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Documents 1
NTC-173-2026 - SE Circle Office Nadiad SUV 24Hrs.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
14-09-2026 16:05
14-09-2026 16:10
14-09-2026 16:15
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
i Agree
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
TENDER FEE PAYMENT RECEIPT
RequiredForm - Emd Fee Form
FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT
EMD FEE PAYMENT RECEIPT
RequiredApplication for EMD Return
Stage - TECHNICAL STAGE
PAN Number Document
RequiredQuotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax
RequiredDriver License Copy
RequiredGST Registration Number Documents – Mandatary
RequiredDoctor’s certificate certifying the health and eyesight of the driver
RequiredNature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredProvident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate
RequiredFilling Annexure 1 to 2
RequiredDeclaration Of Conflict On Interest
RequiredDECLARATION FOR RELATIONSHIP WITH EMPLOYEE
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid registration and licensing for vehicle operation.
- ✓ Must possess valid GST registration and PAN number.
- ✓ Must submit vehicle ownership documents including RC Book, Contract Carriage Permit, Fitness Certificate, Insurance copy, and Vehicle Rod Tax.
- ✓ Must provide a valid Driver License and a doctor's certificate certifying driver’s health and eyesight.
- ✓ Must submit partnership deed, Form-G (for companies), POA, or Self-Affidavit for firm structure.
- ✓ Provident Fund Code Number documents or self-declaration on Rs.300/- stamp paper for self-driving.
- ✓ Complete Annexure 1 to 2 as part of technical documentation.
- ✓ Declaration of Conflict of Interest and Relationship with Employee forms are mandatory.
| Qualification Criteria | Details |
|---|---|
| Financial Turnover | Minimum annual turnover of INR 10 lakh in vehicle services |
| Experience | At least 2 years of experience in vehicle hiring services |
| Technical Capability | Vehicles compliant with specified models and standards |
| Legal Compliance | Valid licenses, permits, and registrations |
Bidders must meet all eligibility criteria to qualify for the tender.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government vehicle hiring tender?
This tender involves hiring Petrol/Diesel driven AC SUVs with a seating capacity of 1+4, models like Maruti Grand Vitara, Hyundai Creta, Honda Elevate, among others, passing September 2023 or later. The contract duration is two years, providing 24-hour daily service with a monthly mileage of 3000 km, primarily for official transportation needs in Nadiad, Gujarat.
What are the key eligibility criteria for bidders?
Bidders must possess valid vehicle registration, GST registration, PAN, and relevant vehicle documents such as RC Book, Fitness Certificate, and Insurance. They should also have valid driver licenses, health certificates, and firm registration documents like partnership deed or Form-G. Experience in vehicle hiring, minimum annual turnover of INR 10 lakh, and compliance with safety and emission standards are mandatory.
How does the bidding process work?
The process includes three stages: Preliminary (submission of tender fee and EMD), Technical (vehicle and driver document evaluation), and Commercial (submission of percentage rate bid). Deadlines are strictly enforced, with the entire process completed by 14-09-2026. Bidders must register on the nProcure portal and participate in vendor training sessions for online bidding.
What technical specifications must the vehicles meet?
Vehicles should be AC SUVs manufactured September 2023 or later, with Rear AC vents, seating for 1+4, and compliant with safety and emission standards. They must pass inspection and certification by GETCO officials. The models should be comparable to specified examples, and vehicles must be maintained in good condition throughout the contract period.
What is the estimated value of this tender?
The estimated contract value is approximately INR 18,72,108. Bidders are required to submit a percentage rate bid, which will determine the final financial terms. Payments will be made monthly based on verified invoices, with a refundable security deposit of INR 5,000 required at the time of bid submission.