Government Tender for Bi-Annual Maintenance & Grass Cutting at 220kV Sarigam GIS Substation
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹590
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
14
This government tender issued by Gujarat Energy Transmission Corporation Limited (GETCO) offers an opportunity for qualified contractors to undertake bi-annual grass cutting and maintenance activities at the 220kV Sarigam GIS Substation in Navsari, Gujarat. The project involves routine upkeep of the GIS Control Room, switchyard, offices, and surrounding open areas over a 24-month period, ensuring safety, operational efficiency, and environmental compliance. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and valid registration documents. The tender process is conducted electronically via the NPROCURE portal, with detailed guidelines provided in the tender documents. The estimated project value is approximately INR 810,906.57, with an EMD of INR 8,109.00. Key deadlines include bid submission by July 9, 2025, and evaluation stages scheduled immediately afterward. This opportunity is ideal for electrical maintenance firms, civil contractors, and infrastructure service providers seeking government contracts in the power sector.
Scope Of Work
The scope of work includes:
- Bi-annual grass cutting and cleaning of the GIS Control Room, GIS Room, offices, switchyard, and open areas at the 220kV Sarigam GIS Substation.
- Routine maintenance activities to ensure safety and operational efficiency.
- Coordination with GETCO officials for scheduled inspections and reporting.
- Adherence to safety standards and environmental regulations.
The process involves:
- Site assessment and planning for grass cutting and maintenance.
- Procurement of tools, tackles, and safety equipment.
- Execution of grass cutting activities as per schedule.
- Inspection and quality checks by GETCO officials.
- Reporting and documentation of completed tasks.
| Activity | Frequency | Duration |
|---|---|---|
| Grass Cutting | Bi-annual | 15 days each session |
| Maintenance Checks | Monthly | 2 days per month |
The contractor must ensure minimal disruption to substation operations during activities.
Technical Specifications
The contractor must ensure that all tools and equipment used meet the technical standards specified by GETCO. The grass cutting should be performed using appropriate machinery to ensure safety and efficiency. The work must comply with safety standards outlined by the Gujarat State Electricity Board and relevant environmental regulations. The process involves:
- Using mechanized tools for grass cutting.
- Ensuring safety gear for all workers.
- Conducting inspection post-activity.
- Maintaining records of activities.
| Technical Parameter | Specification |
|---|---|
| Equipment | Mechanized grass cutters, safety gear |
| Work Duration | 24 months |
| Maintenance Schedule | Monthly and bi-annual |
| Safety Standards | As per Gujarat State Electricity Board norms |
All activities must be documented and approved by GETCO officials before completion.
Financial Requirements
The estimated total cost for the project is INR 810,906.57, with a bid security deposit of INR 8,109.00. The financial bid should specify the percentage rate for the scope of work, which will be evaluated for competitiveness. Payment terms include:
- Advance payment upon contract signing.
- Monthly payments based on work completion reports.
- Final settlement after project completion and approval.
| Cost Component | Amount (INR) |
|---|---|
| Estimated Cost | 810,906.57 |
| Bid Security (EMD) | 8,109.00 |
| Tender Fee | 590.00 |
The bidder must submit a detailed financial proposal along with all supporting documents as per tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
The Superintending Engineer
Bid Opening Authority
The Superintending Engineer
Address
220kV Sub-station Campus, NH 48, Grid, Kabilpore Navsari - 396427
Contact Details
9925209699
Authority Records
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Documents 1
1.TCNS TR ET-72.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid GETCO/Government registration.
✓ Proven experience in electrical substation maintenance and grass cutting.
✓ Financial stability with solvency requirements as per tender guidelines.
✓ Valid Provident Fund Code, PAN Card, and GST registration.
✓ Partnership deed or company registration documents.
✓ Experience certificates and tools list demonstrating technical capability.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fee Payment Acknowledgement | Yes |
| EMD Payment Acknowledgement | INR 8,109.00 |
| GETCO/Government Registration | Valid and active |
| Solvency Certificate | As per tender norms |
| Provident Fund Code | Valid |
| PAN Card | Valid |
| GST Registration | Valid |
| Experience Certificates | Demonstrating similar projects |
| Technical Tools List | Complete and up-to-date |
| Signed Tender Copy | Duly signed and stamped |
Note: Bidders must submit all required documents for both preliminary and technical stages as specified.
Bidding Process
Process Timeline
09-07-2025 16:10
09-07-2025 16:15
09-07-2025 16:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender fee payment acknowledgement receipt
RequiredEMD payment acknowledgement receipt
RequiredStage - Technical Stage
GETCO/Government Registration
RequiredSolvency
RequiredProvident Fund Code
RequiredPAN CARD
RequiredGST registration
RequiredPartnership deed / Company registration
RequiredPartnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredExperience
RequiredTools tackles list
RequiredDuly signed and stamped tender copy
RequiredAny other documents
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for submitting bids is 09-07-2025 at 16:00 hours. Bids received after this deadline will not be considered. Bidders are advised to submit their documents well in advance to avoid last-minute technical issues.
What documents are required to participate in this tender?
Eligible bidders must submit tender fee acknowledgment, EMD receipt, GETCO registration, solvency certificate, PAN Card, GST registration, partnership or company registration, experience certificates, tools list, and a signed tender copy. All documents must be valid and submitted as per the specified stages.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), financial bids (30%), experience (20%), and compliance with technical specifications (10%). Minimum qualifying marks are required in each category to proceed to the next stage.
Is there any training available for online bidding?
Yes, free vendor training sessions are organized every Saturday from 4:00 PM to 5:00 PM at (n)code Solutions, Ahmedabad. Bidders are encouraged to attend to understand the online bidding process and procurement procedures.
What are the technical standards for the work?
All grass cutting and maintenance activities must adhere to Gujarat State Electricity Board safety standards and environmental regulations. Equipment used should be mechanized, safe, and efficient. Post-activity inspections will be conducted by GETCO officials to ensure compliance.
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Documents 1
1.TCNS TR ET-72.pdf
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