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Open State Governments & UT NPROCURE

Government Tender for Bi-Annual Upkeep, Housekeeping & Cleaning at 400kV Charal S/S

Bid Publish Date

20-Feb-2026, 4:00 pm

Bid End Date

12-Mar-2026, 4:00 pm

Value

₹26,56,705

Location

KHEDA , GUJARAT

Progress

Issue20-Feb-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 5

SCRIPT WRITING ELECTRICAL CUSTOMIZED DECALS WEEDER SWITCH YARD

This government tender issued by Gujarat Energy Transmission Corporation Limited (GETCO) offers an opportunity for qualified contractors to undertake bi-annual upkeep, housekeeping, grass removal, and anti-weeding treatments at the 400kV Charal Substation in Gujarat. The project spans 24 months with an estimated value of INR 26,56,705. The scope includes maintaining cleanliness and safety standards in control rooms, offices, stores, and outdoor areas, ensuring smooth electrical operations and environmental compliance. Bidders must meet strict eligibility and technical criteria, submit their bids electronically via the NPROCURE portal before the deadline of March 12, 2026, and adhere to the detailed terms and conditions. This tender is ideal for experienced electrical and civil maintenance firms seeking government contracts in Gujarat, with opportunities to showcase expertise in large-scale infrastructure upkeep and facility management.

Scope Of Work

The scope of work for this tender includes:

  • Bi-annual upkeep and housekeeping in the control room, office, store, and guest house.
  • Grass removal and anti-weeding treatment in the switchyard, colony, and surrounding areas.
  • Maintenance of outdoor and indoor facilities to ensure operational safety and cleanliness.
  • Removal of debris and waste management as per safety standards.

The key deliverables are:

  • Regular cleaning and sanitation of designated areas.
  • Grass cutting, weed control, and anti-weed application.
  • Maintenance of electrical and civil infrastructure.
  • Ensuring compliance with safety and environmental regulations.

The process involves:

  1. Preparation and submission of bid including all required documents.
  2. Bid evaluation based on eligibility, technical competence, and financial offer.
  3. Contract award to the qualified bidder.
  4. Execution of maintenance works as per the contract terms.
  5. Periodic inspections and reporting to GETCO authorities.

Specifications are detailed in the tender document available for download.

Item Specification
Duration 24 months
Estimated Cost INR 26,56,705.10
Location 400kV Charal S/S, Gujarat
Work Category Electrical & Maintenance Works

Technical Specifications

The technical specifications include:

Parameter Requirement
Electrical Works Maintenance of electrical infrastructure, switchyard, and control systems
Civil Works Grass removal, anti-weeding, and general site cleanliness
Tools & Equipment Must include list of all tools and tackles used
Compliance Adherence to safety standards and environmental regulations

Process for technical compliance:

  1. Submit all required technical documents.
  2. Demonstrate experience in similar projects.
  3. Ensure all tools and equipment meet safety standards.
  4. Comply with technical evaluation criteria detailed in the tender document.

Technical details are elaborated in the tender document available for download.

Financial Requirements

The estimated project cost is INR 26,56,705.10. Bidders are required to submit their financial proposals in the prescribed format, including percentage rates for the scope of work. The payment terms are linked to project milestones, with payments released after satisfactory completion of each phase. The bid should include:

Cost Element Amount
Total Estimated Cost INR 26,56,705.10
Bid Validity Period 180 days

Payment schedule:

  • Initial Mobilization: 10% upon contract signing.
  • Progress Payments: 70% based on work completion milestones.
  • Final Payment: 20% after successful project completion and acceptance.

All financial proposals must be inclusive of applicable taxes and duties.

Documents 1

NTC-30-2026 Up keeping 400kV Charal SS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration as an approved contractor in the appropriate class.
  • ✓ Must possess a valid Electrical Contractor License.
  • ✓ Must have completed similar maintenance and housekeeping works in electrical substations or government facilities within the last 3 years.
  • ✓ Must submit the following documents:
    Document Requirement
    Tender Fee Payment Receipt Proof of tender fee payment
    EMD Payment Receipt Valid Earnest Money Deposit proof
    Registration Certificate Approved contractor registration in relevant class
    Work Completion Certificates Experience proof for similar projects
    Bank Solvency Certificate Demonstrating financial capacity
    GST Registration Valid GST registration document
    Partnership Deed/POA For partnership firms
    Provident Fund Code PF registration proof
    PAN Card Income tax compliance
    Income Tax Returns & Financials Last 3 years' profit & loss statements
    Electrical License Valid electrical contractor license
    Tools & Tackles List Inventory of maintenance tools
    Declaration Forms Conflict of interest and relationship declarations

Important: All documents must be valid, up-to-date, and conform to the specified requirements.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

12-03-2026 16:05

2. TECHNICAL STAGE

12-03-2026 16:10

3. COMMERCIAL STAGE

12-03-2026 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

TENDER FEE PAYMENT RECEIPT

Required
2

EMD FEE PAYMENT RECEIPT

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - TECHNICAL STAGE

1

Registration document as Approved Contractor in Appropriate Class

Required
2

Work completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement

Required
3

Bank Solvency Certificate

Required
4

GST Registration Number Documents

Required
5

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership

Required
6

Provident Fund Code Number Documents

Required
7

PAN Number Document

Required
8

Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years

Required
9

Electrical Contractor License

Required
10

List of tools and tackles

Required
11

Filling Annexure 1 to 8

Required
12

Declaration Of Conflict On Interest

Required
13

DECLARATION FOR RELATIONSHIP WITH EMPLOYEE

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the eligibility criteria for participating in this government tender?

Eligible bidders must possess valid registration as an approved contractor in the appropriate class, hold a valid electrical contractor license, and have completed similar maintenance projects within the last 3 years. They must submit all required documents, including tender fee receipt, EMD receipt, experience certificates, financial statements, and statutory registrations such as GST, PAN, and Provident Fund. All documents should be current and conform to the specified standards. Bidders should also demonstrate technical capability and financial stability to undertake the project.

How can I submit my bid for this tender?

Bidders must download the tender documents from the official NPROCURE portal, prepare their technical and financial bids as per instructions, and submit electronically before the deadline of 12th March 2026 at 16:00 hours. Physical submissions are not accepted. Ensure that you have a valid digital certificate for signing bids. Support sessions are available every Saturday at (n)code solutions in Ahmedabad to assist bidders with the online process.

What are the key dates I should remember?

Important dates include:

  • Tender Notice Release: 20th February 2026
  • Bid Submission Start: 20th February 2026 at 16:00
  • Bid Submission End: 12th March 2026 at 16:00
  • Bid Opening: 12th March 2026 at 16:05

Bids submitted after the deadline will not be considered. Bidders should ensure timely submission to avoid disqualification.

What is the scope of work involved in this tender?

The scope includes bi-annual upkeep, housekeeping, and cleaning in control rooms, offices, stores, and guest houses. It also covers grass removal, anti-weeding treatments in the switchyard, colony, and surrounding areas. The contractor must ensure cleanliness, safety, and environmental compliance, including debris removal and maintenance of electrical and civil infrastructure. The work aims to maintain operational safety and aesthetics within the 400kV Charal Substation premises.

Who should I contact for further queries or clarifications?

For assistance, contact KD Khodiyar at Gujarat Energy Transmission Corporation Limited, GETCO Transmission Circle Office, Nadiad, Gujarat. Phone: 9925208674. Email: [email protected]. Support sessions are available on Saturdays at (n)code solutions, Ahmedabad. Bidders are encouraged to utilize these resources for smooth participation and to clarify any doubts regarding the tender process.