Government Tender for Bi-Annual Up-keeping of Switchyard & Facilities at 220 KV Chhatral S/S
Progress
This government tender offers a unique opportunity for experienced electrical and maintenance contractors to participate in the bi-annual upkeep of the 220 KV Chhatral Substation and surrounding facilities under Gujarat Energy Transmission Corporation Limited (GETCO). The project involves vegetation control, grass removal, anti-weed treatment, and general maintenance to ensure safety, operational efficiency, and aesthetic appeal of critical electrical infrastructure. With a project duration of 24 months and an estimated value of approximately ₹15 lakh, this tender is ideal for firms specializing in electrical maintenance, civil works, and environmental management. Bidders must meet strict eligibility criteria, submit all required documentation, and participate in an online bidding process. The project aims to enhance the reliability and safety of Gujarat’s power transmission network, contributing to sustainable energy infrastructure development.
Scope Of Work
The scope of work includes:
- Regular cleaning and maintenance of the switchyard, control room, office building, and colony premises.
- Removal of grass, weeds, and unwanted vegetation.
- Anti-weed treatment to prevent weed growth.
- Upkeep of electrical and mechanical equipment to ensure operational safety.
- Maintenance of surrounding areas to enhance safety and aesthetics.
The process involves:
- Site inspection and assessment.
- Preparation of maintenance schedules.
- Execution of grass removal and anti-weed treatment.
- Regular monitoring and reporting.
- Final inspection and approval.
Deliverables include detailed reports, maintenance logs, and compliance with safety standards.
| Item | Specification |
|---|---|
| Maintenance Period | Bi-annual (every 6 months) |
| Area Covered | Switchyard, Colony, Control Room, Office Building |
| Treatment Type | Anti-weed chemical application |
| Completion Timeline | 24 months |
All work must comply with safety regulations and technical standards as specified in the tender documents.
Technical Specifications
The work involves electrical maintenance and vegetation control in high-voltage substation environments. Technical parameters include:
| Parameter | Requirement |
|---|---|
| Area Coverage | 220 KV Chhatral S/S and surrounding colony |
| Treatment Chemicals | Approved anti-weed chemicals compliant with safety standards |
| Safety Standards | Adherence to Indian Electricity Rules and Safety Regulations |
| Equipment | Use of certified tools and safety gear |
Sequential procedures:
- Site assessment.
- Preparation of work plan.
- Execution of grass removal and chemical treatment.
- Monitoring and quality checks.
- Documentation and reporting.
All technical activities must align with the specifications outlined in the tender documents and safety guidelines.
Financial Requirements
The estimated project cost is approximately ₹15,03,467.50. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Labour and Materials | ₹X |
| Chemicals and Treatment | ₹Y |
| Equipment and Tools | ₹Z |
| Miscellaneous | ₹A |
| Total Estimated Cost | ₹15,03,467.50 |
Payment terms are as per the contract, with milestones aligned to project phases. Bidders should provide a detailed financial proposal including taxes, duties, and any other applicable charges. Payments will be made based on approved work completion reports and compliance with safety and quality standards.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
13-08-2026 18:00:00
Document Download End
08-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,03,468
Bid To RA
No
Item Category
Housekeeping/ Cleaning
Authority & Contact
Officer Inviting Bids
Superintending Engineer, GETCO, Circle Office, Mehsana
Bid Opening Authority
Superintending Engineer, GETCO, Circle Office, Mehsana
Address
Mehsana- Visnagar Road, Mehsana
Contact Details
Authority Records
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Documents 2
Tender Notice And Schedule-B n-58.pdf
TENDER_DOCUMENT
Tender Documents.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
08-09-2026 16:05
Required Forms
Preliminary
Tender fee & EMD
User Defined Template-Standard
QR- Upkeeping
User Defined Template-Secured
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Copy of Payment of Tender Fee
RequiredCopy of Payment of EMD
RequiredCopy of Registration Certificate
RequiredCopy of Bank Solvency
RequiredSelf Attested copy of PAN Card
RequiredSelf Attested copy of GST Registration
RequiredSelf attested copy of PF registration with last ECR
RequiredCopy of Firm Documents
RequiredCopy of Electrical Supervisor (Elect. Contract Registration/Supervisor Document) Validity Dt.
RequiredCopy of Financial Documents of Last 3 Years
RequiredCopy of Experience Work Order & Completion Certificates
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Eligibility Criteria
✓ Must have valid registration certificates and licenses for electrical maintenance.
✓ Must submit proof of payment of tender fee and EMD.
✓ Must provide bank solvency certificate demonstrating financial stability.
✓ Must possess valid PAN and GST registration certificates.
✓ Must submit PF registration and last ECR statement.
✓ Must provide firm registration documents.
✓ Must have valid electrical supervisor registration with current license.
✓ Must submit financial documents for the last 3 years.
✓ Must provide experience work orders and completion certificates for similar projects.
| Qualification | Minimum Requirement |
|---|---|
| Financial Stability | Bank solvency certificate of at least ₹X lakhs |
| Experience | At least 2 similar projects completed in the last 3 years |
| Technical Capability | Valid electrical supervisor license |
| Documentation | Complete set of mandatory documents as listed |
Bidders must meet all eligibility criteria to qualify for the tender.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes bi-annual maintenance activities such as grass removal, anti-weed treatment, cleaning of switchyard, control room, and colony premises, along with ensuring safety standards and operational efficiency. The work involves chemical treatment, vegetation control, and regular upkeep to maintain infrastructure safety and aesthetics.
What are the eligibility criteria for bidders?
Bidders must submit valid registration certificates, proof of tender fee and EMD payment, bank solvency certificates, PAN and GST registration, PF registration with last ECR, firm registration documents, electrical supervisor license, financial documents of last 3 years, and experience work orders with completion certificates. All documents must be self-attested and compliant with the tender requirements.
How can I participate in the bidding process?
Participants should download the tender documents from the official portal, attend any scheduled pre-bid meetings, and submit their bids electronically before the deadline. Ensure all mandatory documents are uploaded, and bids are compliant with technical and financial criteria. The process involves technical and financial bid opening, evaluation, and award notification.
What is the estimated project cost and payment terms?
The estimated cost is approximately ₹15,03,467.50. Payments will be made based on milestone achievements, with detailed terms specified in the contract. Bidders should provide a comprehensive financial proposal, including taxes and duties, aligned with project phases for timely payments upon completion and approval.
What are the key dates and deadlines for this tender?
Bid submission starts on 13-08-2026 at 6:00 PM and ends on 08-09-2026 at 4:00 PM. Technical bid opening occurs immediately after bid closing at 4:05 PM on 08-09-2026. Final award notification is expected by 16-09-2026. Bidders must adhere strictly to these deadlines to participate successfully.