Government Tender for Bill Printing & Binding Services for Bhavnagar City Sub Divisions
Progress
This government tender offers a lucrative opportunity for experienced printing and industrial service providers to supply Bill Printing & Binding services for Paschim Gujarat Vij Company Limited in Bhavnagar. Covering all consumer categories across multiple sub-divisions, the project emphasizes high-quality printing, timely delivery, and compliance with government standards. With an estimated value of INR 10,00,000 and a completion period of 365 days, this open tender invites qualified vendors to submit competitive bids through a transparent online process. The tender process includes preliminary and commercial evaluation stages, with deadlines set for October 6, 2026. Bidders must meet eligibility criteria, submit all required documents, and adhere to technical specifications to qualify for this project. This opportunity is ideal for companies specializing in large-scale printing, binding, and industrial works seeking to collaborate with PGVCL for a government contract that enhances operational efficiency and service delivery.
Scope Of Work
The selected vendor will be responsible for:
- Printing and binding of consumer bills across all categories for PGVCL under Bhavnagar City 2 Division.
- Ensuring timely delivery of printed bills to designated offices.
- Maintaining quality standards as per technical specifications.
- Complying with all government regulations and safety standards.
The process includes:
- Receiving the final approved bill formats and specifications.
- Printing the bills in accordance with the approved templates.
- Binding and packaging the printed bills.
- Distribution to respective sub-divisions.
| Specification | Details |
|---|---|
| Quantity | Approx. 1,000,000 bills annually |
| Printing Material | Standard quality paper as per specifications |
| Binding Type | Saddle stitch or as specified |
| Delivery Schedule | Monthly or as per contract terms |
The vendor must ensure confidentiality, accuracy, and adherence to deadlines throughout the project.
Technical Specifications
The vendor must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Printing Quality | Minimum 300 DPI |
| Paper Quality | Standard A4 size, 70-80 GSM |
| Binding | Saddle stitch or as specified in tender |
| Delivery Time | Within 15 days of printing completion |
| Quality Assurance | Must pass PGVCL quality checks |
Process steps include:
- Receiving finalized bill formats
- Printing as per specifications
- Quality inspection
- Binding and packaging
- Delivery to designated offices
Financial Requirements
The estimated project cost is INR 10,00,000, with a bid validity of 180 days. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Printing | INR 6,00,000 |
| Binding & Packaging | INR 2,00,000 |
| Distribution | INR 1,00,000 |
| Miscellaneous | INR 1,00,000 |
Payment terms are as follows:
- 30% advance upon contract signing
- 50% after completion of printing and binding
- 20% post successful delivery and acceptance
Bidders must submit a detailed financial proposal along with the bid, ensuring transparency and compliance with tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹885
Contract Form
Works
Completion Period
365 Days
Currency Type
Single
Bid Submission Start
25-09-2026 10:00:00
Document Download End
06-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,00,000
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
S A TRIVEDI
Bid Opening Authority
S A TRIVEDI
Address
PGVCL, CITY-2 DIVISION, BHAVNAGAR
Contact Details
9925209277
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Documents 11
1.BILL PRINTING BCD-II-154-SEP-2026.docx.pdf
TENDER_DOCUMENT
2 Qualification criteria.pdf
TENDER_DOCUMENT
3. SECTION 3 Instructions to the successful bidder.pdf
TENDER_DOCUMENT
4. SECTION 4 Industrial Low and other related Matters.pdf
TENDER_DOCUMENT
5. SECTION 5 Taxes.pdf
TENDER_DOCUMENT
6. SECTION 6 General Terms and Conditions.pdf
TENDER_DOCUMENT
7. SECTION 7 Annexures I to XI and Forms.pdf
TENDER_DOCUMENT
8. shedual B-DIVISION2.docx.pdf
TENDER_DOCUMENT
9. SECTION 9 Technical Specification.pdf
TENDER_DOCUMENT
10. SECTION 10 Drawings.pdf
TENDER_DOCUMENT
11. SECTION 11 Instructions to the Bidder.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
07-10-2026 11:00
07-10-2026 18:00
Required Forms
PRILIMNARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price bid-Bill Printing & Binding work
User Defined Template-Standard
Required Documents
Stage - PRILIMNARY STAGE
PLS SCREEN SHORT OF TENDER FEE & EMD FEE
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - COMMERCIAL STAGE
Price bid
RequiredForm - Price bid-Bill Printing & Binding work
ABC
Required
Eligibility Criteria
✓ Must have a valid registration and license for printing and industrial works.
✓ Proven experience in large-scale printing and binding projects.
✓ Financial stability with an annual turnover of at least INR 50 lakhs in the last three years.
✓ Submission of tender fee and EMD as per specified amounts.
✓ Ability to meet the technical and quality standards outlined in the tender documents.
| Qualification Criterion | Minimum Requirement |
|---|---|
| Experience | At least 3 years in similar projects |
| Financial Turnover | INR 50 Lakhs annually |
| Technical Capability | Adequate infrastructure for high-volume printing |
| Certification | Valid GST registration and ISO certification (if applicable) |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this tender?
The scope includes printing, binding, and distribution of consumer bills for all categories across multiple sub-divisions under Bhavnagar City 2 Division. The vendor must ensure high-quality printing, timely delivery, and adherence to technical specifications as outlined in the tender documents.
What are the key eligibility criteria for bidders?
Eligible bidders must have valid registration and licenses, proven experience in large-scale printing projects, an annual turnover of at least INR 50 lakhs, and submit the tender fee and EMD. Certification like ISO and GST registration are preferred but not mandatory.
How can I participate in the bidding process?
Interested bidders should download the tender documents, submit the tender fee and EMD before the deadline, and prepare all required documents for evaluation. The process involves preliminary and commercial stages, with evaluation scheduled for October 7, 2026. Ensure compliance with all submission guidelines.
What is the estimated project value and payment terms?
The estimated project cost is INR 10,00,000, with payments structured as 30% advance, 50% after completion, and 20% post-acceptance. Bidders must provide a detailed financial proposal aligned with these terms.
What are the important deadlines I should be aware of?
Key dates include tender publication on September 25, 2026, bid submission deadline on October 6, 2026, and evaluation on October 7, 2026. The contract award is expected by October 10, 2026, with signing by October 15, 2026. Timely submission is critical to participate successfully.