Government Tender for Supply, Installation & Testing of Biometric Access Control System (BACS) Surat
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
25
This government tender from Surat Municipal Corporation offers a significant opportunity for IT and security system providers to participate in the supply, installation, testing, and commissioning of a Biometric Access Control System (BACS). The project aims to upgrade security infrastructure across municipal facilities by implementing advanced biometric authentication technology. The tender is open to experienced vendors with proven capabilities in biometric hardware and software solutions, emphasizing compliance with technical standards, timely delivery, and post-installation support. Bidders must submit their proposals through the official e-Procurement portal before the deadline, ensuring all required documents, including EMD and technical certifications, are provided. The project timeline includes bid submission, evaluation, and contract award, with detailed evaluation criteria focusing on technical competence and cost-effectiveness. This opportunity is ideal for companies seeking to expand their footprint in government security projects, offering a chance to contribute to public safety and security enhancements in Gujarat.
Scope Of Work
The scope of work for this tender includes:
- Supply of biometric access control hardware and software components as per specified technical standards.
- Installation and configuration of biometric devices at designated locations within Surat Municipal Corporation premises.
- Testing and commissioning of the entire system to ensure operational efficiency.
- Integration of the BACS with existing security infrastructure.
- Training and handover to designated municipal staff.
The process involves the following steps:
- Site assessment and planning to determine installation points.
- Delivery of hardware and software components.
- Installation, setup, and configuration of biometric devices.
- System testing to verify functionality and security.
- Final commissioning and documentation.
- Training sessions for municipal personnel.
| Key Deliverables | Specifications |
|---|---|
| Hardware | Biometric scanners, access controllers |
| Software | Access management platform |
| Documentation | User manuals, system configuration files |
| Support | Maintenance and technical support post-installation |
All work must adhere to the technical and safety standards specified in the tender documents.
Technical Specifications
The technical specifications for the BACS include:
| Parameter | Specification |
|---|---|
| Biometric Type | Fingerprint and Iris recognition |
| Compatibility | Must support integration with existing security systems |
| Connectivity | Ethernet, Wi-Fi |
| Power Supply | 12V DC, UPS compatible |
| Operating Environment | Temperature: 0°C to 50°C, Humidity: 20% to 80% |
The installation process involves:
- Unpacking and inspection of hardware.
- Mounting biometric devices at designated access points.
- Connecting devices to network and power sources.
- Configuring software settings as per project requirements.
- Conducting system tests to verify accuracy and responsiveness.
All technical components must comply with the standards outlined in the tender documents and be certified for government security projects.
Financial Requirements
The estimated budget for this project is detailed below:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Hardware Procurement | INR 5,00,000 |
| Installation & Setup | INR 2,00,000 |
| Testing & Commissioning | INR 1,00,000 |
| Training & Documentation | INR 50,000 |
| Contingency & Support | INR 50,000 |
| Total Estimated Cost | INR 9,00,000 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after installation and initial testing.
- 30% upon final acceptance.
All payments are subject to submission of valid invoices and completion certificates. Bidders should include detailed cost breakdowns in their proposals.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
IT - All
Authority & Contact
Officer Inviting Bids
Deputy Municipal Commissioner (D)
Bid Opening Authority
Deputy Municipal Commissioner (D)
Address
Information Systems Dept, Surat Municipal Corporation, Muglisara, Surat 395003
Contact Details
8866334668
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Documents 2
2-BACS-second-attempt.pdf
TENDER_DOCUMENT
305164-Addedum-and-Corrigendum-1.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have prior experience in supplying and installing biometric access control systems.
- ✓ Must submit Scan Copy of Tender Fee and Scan Copy of EMD along with all required documents.
- ✓ Must possess valid certificates and licenses as per government regulations.
- ✓ Must demonstrate financial stability with relevant turnover and capacity.
| Qualification Requirement | Details |
|---|---|
| Financial Criteria | Minimum annual turnover of INR 10 Lakhs in related projects |
| Technical Experience | Successful completion of at least 2 similar projects in the last 3 years |
| Certification | Valid digital certificates for secure electronic bidding |
Note: Non-compliance with any eligibility criteria will disqualify the bid.
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC ISD BACS PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to supply, install, test, and commission a Biometric Access Control System (BACS) for Surat Municipal Corporation to enhance security infrastructure. The project involves integrating biometric authentication with existing security systems to ensure secure and efficient access management across municipal facilities.
Who can participate in this tender?
Eligible bidders include companies with experience in biometric security systems, IT hardware suppliers, and security solution providers. Bidders must meet the specified eligibility criteria, including technical experience, financial stability, and valid certifications, as detailed in the tender documents.
What are the key technical requirements for the BACS?
The system must support fingerprint and iris recognition, be compatible with existing infrastructure, support Ethernet and Wi-Fi connectivity, and operate within specified environmental conditions. All hardware and software components must comply with government security standards and be certified for use in official government projects.
What is the bid submission process and deadline?
Bidders must download tender documents from the official portal, prepare their bids, and submit electronically via the nProcure platform by 22-05-2026 at 6:00 PM. Late submissions will be rejected. The bid opening will occur on 23-05-2026 in the presence of bidders or their representatives.
What support is available for bidders during the process?
Support is available through training sessions organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad. For technical assistance or clarifications, bidders can contact the designated support team via email at [email protected] or call the provided support numbers. Bidders are encouraged to participate in training to ensure smooth online submission.
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Documents 2
2-BACS-second-attempt.pdf
TENDER_DOCUMENT
305164-Addedum-and-Corrigendum-1.pdf
TENDER_DOCUMENT