Government Tender for Comprehensive CCTV Maintenance Contract in Banaskantha
Bid Publish Date
09-Oct-2026, 9:30 am
Bid End Date
21-Oct-2026, 10:30 am
Location
Progress
This government tender offers an exciting opportunity for qualified security service providers to secure a Comprehensive Annual Maintenance Contract (CAMC) for CCTV surveillance systems in Banaskantha, Gujarat. Managed by The Banaskantha District Central Co-operative Bank Ltd, the project aims to ensure robust security infrastructure through reliable maintenance, repairs, and upgrades. The tender emphasizes technical expertise, timely service delivery, and compliance with government standards. Bidders must submit their proposals by 21-10-2026, with detailed documentation and certifications. The contract duration is 180 days, with a focus on safety, security, and operational efficiency. This opportunity is ideal for companies specializing in surveillance hardware, software, and maintenance services seeking to contribute to public safety initiatives and institutional security in Gujarat.
Scope Of Work
The selected vendor will be responsible for the following:
- Conducting routine inspections and preventive maintenance of CCTV surveillance systems and peripherals.
- Performing repairs and troubleshooting to ensure optimal system performance.
- Upgrading hardware and software components as required.
- Maintaining detailed records of maintenance activities and system status.
- Ensuring compliance with security standards and government regulations.
The process includes:
- Initial assessment and site survey.
- Preparation of maintenance schedule.
- Execution of scheduled inspections and repairs.
- Reporting system health and issues.
- Implementing upgrades and enhancements.
| Parameter | Specification |
|---|---|
| System Compatibility | All CCTV systems installed at district locations |
| Response Time | Within 24 hours for critical issues |
| Maintenance Frequency | Monthly inspections and quarterly upgrades |
| Documentation | Maintenance logs, incident reports |
The vendor must provide qualified technicians, adhere to safety protocols, and ensure minimal disruption during maintenance activities.
Technical Specifications
The CCTV systems should conform to the following technical parameters:
| Specification | Details |
|---|---|
| Camera Resolution | Minimum 1080p HD |
| Storage Capacity | At least 30 days recording |
| Network Compatibility | IP-based surveillance systems |
| Power Supply | Uninterruptible Power Supply (UPS) compatible |
| Software | Compatible with centralized monitoring systems |
Sequential procedures include:
- System assessment and diagnostics.
- Hardware and software maintenance.
- Firmware updates and configuration adjustments.
- Testing and validation of system performance.
- Final reporting and documentation.
Technicians must be trained and certified in CCTV hardware and software troubleshooting, with adherence to safety and security standards.
Financial Requirements
The estimated budget for this project ranges between INR 5 Lakhs to INR 8 Lakhs, depending on scope and scale. The financial breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Service Charges | INR 3 Lakhs |
| Spare Parts and Upgrades | INR 2 Lakhs |
| Miscellaneous Expenses | INR 50,000 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after completion of initial inspection and setup.
- Remaining 30% after successful system validation.
All payments are subject to submission of valid invoices and completion reports, with adherence to contractual milestones.
Tender Data
Bid Details
Tender Type
Open
Sector
Banking, Finance & Insurance
Tender Fee
₹1,180
Contract Form
Service
Completion Period
180 Days
Currency Type
Single
Bid Submission Start
09-10-2026 15:00:00
Document Download End
21-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
AMC/Maintenance Contracts
Authority & Contact
Officer Inviting Bids
Managing Director
Bid Opening Authority
Manager
Address
The Banaskantha District Central Co-op Bank Ltd, Banas Bhavan, Head Office, Palanpur, Dist.: - Banaskantha, Gujarat – 385001
Contact Details
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Documents 1
RFP_CCTV.pdf
TENDER_DOCUMENT
Categories
12
Bidding Process
Process Timeline
Required Forms
Technical
Emd Fee Form
Library-Standard
Tender Fee Form
Library-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Technical Bid
Attach scan copy of tender fee
RequiredAttach scan copy of EMD
RequiredAttach other necessary documents as per tender terms and conditions
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Eligibility Criteria
✓ Must have valid registration and licenses for CCTV maintenance services.
✓ Must submit scan copies of tender fee and EMD along with technical bid.
✓ Must have experience in handling surveillance system maintenance for government or large organizations.
✓ Demonstrate financial stability with annual turnover of at least [specify amount].
✓ Provide relevant certifications, including ISO or equivalent quality standards.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | At least 3 years in CCTV maintenance |
| Financial Turnover | Minimum INR 10 Lakhs annually |
| Certifications | Valid CCTV service licenses, ISO certifications |
| Past Projects | At least 2 government or large institutional projects |
Note: Bidders must submit all required documents as specified in the tender notice to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this CCTV maintenance tender?
This tender involves Comprehensive Annual Maintenance Contract (CAMC) for CCTV surveillance systems, including routine inspections, repairs, upgrades, and technical support across Banaskantha district. The goal is to ensure reliable, secure, and efficient surveillance infrastructure in government and institutional locations.
Who can participate in this government CCTV maintenance tender?
Eligible bidders must have valid licenses for CCTV maintenance, demonstrate experience in handling government or large projects, and meet financial stability criteria. Submitting all required documents, including tender fee and EMD, is mandatory for participation.
What are the key dates and deadlines for this tender?
The bid submission starts on 09-10-2026 at 15:00 and closes on 21-10-2026 at 16:00. The tender documents can be downloaded until the closing date, and the tender opening will be announced later. Bidders should adhere strictly to these deadlines to qualify.
What technical standards are required for CCTV systems in this contract?
CCTV systems must support minimum 1080p HD resolution, 30 days of storage, IP-based network compatibility, and software for centralized monitoring. Maintenance involves firmware updates, hardware repairs, and system testing to ensure optimal performance.
How is the evaluation process conducted for this tender?
Bids are evaluated based on technical competence (40%), cost competitiveness (30%), past project experience (20%), and compliance with tender terms (10%). Bidders must meet minimum thresholds in each category, and the highest scoring bid will be selected for contract award.