Government Tender for Comprehensive Annual Rate Contract for Split Air Conditioners in DGVCL Surat
Progress
This government tender offers a significant opportunity for HVAC contractors and electrical service providers to secure a Comprehensive Annual Rate Contract (ARC) for split air conditioners at DGVCL's corporate offices in Surat. The project involves the supply, installation, and maintenance of high-quality split AC units, ensuring efficient cooling solutions for government infrastructure. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and compliance with safety standards. The tender process is conducted electronically via the nProcure portal, with detailed evaluation based on technical expertise and cost competitiveness. The contract aims to enhance the operational efficiency of DGVCL's administrative premises while fostering long-term partnerships with reliable vendors. Key deadlines include bid submission closing on 31st August 2026, with evaluation stages scheduled for early September. This opportunity is ideal for companies specializing in HVAC solutions, electrical installations, and government infrastructure projects seeking to expand their portfolio in Gujarat's power sector.
Scope Of Work
The scope of work encompasses:
- Supply of split air conditioners including all necessary accessories as specified in the tender documents.
- Installation and commissioning of AC units at designated DGVCL corporate office premises.
- Providing all required electrical and mechanical connections.
- Ensuring compliance with technical specifications and safety standards.
- Maintenance and servicing of installed units throughout the contract period.
The process involves:
- Tender submission with all required documents.
- Technical evaluation based on submitted technical bid.
- Price bid opening for shortlisted bidders.
- Contract award to the successful bidder.
| Specification | Details |
|---|---|
| AC Type | Split Air Conditioner |
| Capacity | As per site requirement |
| Accessories | All necessary components for operation |
| Warranty | Minimum 1 year from installation |
Bidders must ensure all items meet the technical standards outlined in the tender documents and adhere to the specified completion period, which is detailed in the attached project timeline.
Technical Specifications
| Parameter | Specification |
|---|---|
| Model | As per tender documents |
| Power Supply | 220-240V, 50Hz |
| Cooling Capacity | 1.5 Ton or as specified |
| Energy Efficiency | Star rating minimum 3-star |
| Installation | To be completed within the stipulated timeline |
| Certification | Compliant with BIS standards |
Sequential process:
- Review detailed technical specifications in the tender document.
- Submit technical bid with all supporting documents.
- Ensure installation adheres to safety and quality standards.
- Conduct testing and commissioning as per guidelines.
Financial Requirements
The estimated project cost is ₹7,00,000, which includes supply, installation, and initial maintenance. The financial bid should specify the percentage rate for the entire scope of work, submitted via the 'Percentage Rate' form. Payment terms are typically linked to milestones such as delivery, installation, and commissioning, with payments released upon approval of work completion. The bid validity is 180 days, and bidders must ensure their financial proposals are competitive and compliant with tender guidelines.
| Cost Component | Amount (₹) |
|---|---|
| Supply | Included |
| Installation | Included |
| Maintenance | Included for specified period |
| Total Estimated Cost | 7,00,000 |
Bidders should ensure transparency and accuracy in their financial submissions to facilitate smooth evaluation and award process.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
04-08-2026 17:00:00
Document Download End
17-10-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹7,00,000
Bid To RA
No
Item Category
Air Conditioner Services
Authority & Contact
Officer Inviting Bids
Addl. Chief Engineer (Proc), DGVCL, Corporate Office
Bid Opening Authority
Addl. Chief Engineer (Proc), DGVCL, Corporate Office
Address
Regd. & Corporate Office: “Urja Sadan”, Nana Varachha Road, Kapodara Char Rasta, SURAT- 395 006
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 18
AC_ DGVCL_(0)_NIT.pdf
TENDER_DOCUMENT
AC_ DGVCL_(1)_Technical Bid.pdf
TENDER_DOCUMENT
AC_ DGVCL_(2)_Price Bid.pdf
TENDER_DOCUMENT
AC_ DGVCL_(3)_ANNEXURE-I Agreement.pdf
TENDER_DOCUMENT
AC_ DGVCL_(4)_ANNEXURE-II Conflict.pdf
TENDER_DOCUMENT
AC_ DGVCL_(5)_ANNEXURE-III Stop Deal.pdf
TENDER_DOCUMENT
AC_ DGVCL_(6)_ANNEXURE-IV Deviation.pdf
TENDER_DOCUMENT
AC_ DGVCL_(7)_ANNEXURE-V Authorise.pdf
TENDER_DOCUMENT
AC_ DGVCL_(8)_ANNEXURE-VI Integrity Pact.pdf
TENDER_DOCUMENT
AC_ DGVCL_(9)_ANNEXURE-VII ELIGIBILITY CRITERIA.pdf
TENDER_DOCUMENT
AC_ DGVCL_(10)_ANNEXURE-VIII GST Rate.pdf
TENDER_DOCUMENT
Corrigendum_No._1.pdf
TENDER_DOCUMENT
Corrigendum_No._02.pdf
TENDER_DOCUMENT
Corrigendum_No._3.pdf
TENDER_DOCUMENT
Corrigendum_No._4.pdf
TENDER_DOCUMENT
Corrigendum_No._5.pdf
TENDER_DOCUMENT
Corrigendum_No._6.pdf
TENDER_DOCUMENT
Corrigendum_No._7.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
19-10-2026 11:00
21-10-2026 11:00
30-10-2026 11:00
Required Forms
PRELIMINARY
Tender Fee RTGS/NEFT_Online Form
User Defined Template-Standard
EMD RTGS/NEFT_Online Form
User Defined Template-Standard
TECHNICAL
Annexure Undertaking
User Defined Template-Standard
Annexure Deviation
User Defined Template-Standard
PRICE
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
Tender Fee and EMD paid - proof of copy req. to be attached
RequiredCancelled Cheque
RequiredAttaché GST Registration Certificate
RequiredStage - TECHNICAL STAGE
All Tender Documents as per tender required to be attached
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid GST registration and possess necessary licenses for HVAC installation.
✓ Proof of tender fee and EMD payment must be attached.
✓ Submit a cancelled cheque for bank verification.
✓ Must have relevant experience in supplying and installing split air conditioners for government or large commercial projects.
| Qualification Requirement | Details |
|---|---|
| Tender Fee & EMD | Proof of payment required |
| Technical Experience | Minimum 3 similar projects completed in last 5 years |
| Financial Stability | Minimum annual turnover of ₹10 lakhs in HVAC services |
| Certification | Valid GST registration and relevant business licenses |
Important: Bidders must meet all eligibility requirements to qualify for technical evaluation and price bid consideration.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission in this tender?
The bid submission deadline is 31st August 2026 at 6:00 PM. Bidders must upload all required documents and bids before this cutoff to be considered. Late submissions will not be accepted under any circumstances.
What documents are required to qualify for this tender?
Bidders must submit:
- Proof of tender fee and EMD payment
- Cancelled cheque for bank verification
- GST registration certificate
- All tender documents as specified in the technical stage
Ensure these documents are complete and valid to meet eligibility criteria.
How can I participate in the online bidding process?
Participants must register on the nProcure portal, procure a valid Digital Certificate, and attend the free vendor training camp scheduled every Saturday at GNFC Ahmedabad. Post-registration, download tender documents, prepare bids as per instructions, and upload them before the deadline. Support is available via email and phone for technical assistance.
What is the scope of work for this air conditioning tender?
The scope includes the supply, installation, and maintenance of split air conditioners with all accessories, ensuring compliance with technical standards. The work involves site assessment, timely installation, testing, commissioning, and ongoing maintenance for the contract duration.
What are the evaluation criteria for selecting the successful bidder?
Evaluation is based on technical competence (40%), financial proposal (30%), compliance with specifications (20%), and past performance (10%). Bidders must meet minimum technical scores to qualify for price evaluation, with the final decision based on a combined score emphasizing quality and cost-effectiveness.