Government Tender for Supply, Installation & Testing of Computer Workstations & Monitors at NID Ahmedabad & Gandhinagar
Progress
The government tender issued by the National Institute of Design (NID) seeks qualified vendors to supply, install, test, and commission state-of-the-art computer workstations and monitors at NID campuses in Ahmedabad and Gandhinagar. This project aims to modernize the IT infrastructure, supporting innovative design education and administrative operations. Bidders must meet strict eligibility criteria, submit technical and financial bids via the NProcure portal, and adhere to specified deadlines. The tender emphasizes transparency, technical excellence, and cost-effectiveness. With a project duration of approximately 10 weeks, this opportunity is ideal for IT hardware suppliers with proven experience in government projects. The procurement process involves detailed evaluation based on technical compliance, price competitiveness, and delivery timelines, ensuring the best value for the government. Download the detailed tender document and participate in this significant infrastructure upgrade to contribute to the nation's design education excellence.
Scope Of Work
• Supply of high-performance computer workstations and monitors as per technical specifications.
• Installation of hardware at designated NID campuses in Ahmedabad and Gandhinagar.
• Testing of all installed systems to ensure functionality and compliance.
• Commissioning of the hardware for operational use.
The process involves:
- Submission of technical and financial bids through the official NProcure portal.
- Evaluation of technical documents and bid validity.
- Opening of financial bids for qualified vendors.
- Final selection based on technical merit and cost competitiveness.
Key deliverables include:
- Fully functional computer workstations with monitors.
- Properly installed and tested hardware.
- Documentation of installation and testing procedures.
Specifications comparison table:
| Parameter | Requirement |
|---|---|
| Processor | Minimum Intel i5 or equivalent |
| RAM | At least 8GB |
| Storage | Minimum 256GB SSD |
| Monitor Size | 21 inches or larger |
| Connectivity | HDMI, USB, Ethernet |
All hardware must meet the technical standards outlined in the tender documents, ensuring compatibility with existing infrastructure and future scalability.
Technical Specifications
| Specification | Details |
|---|---|
| Processor | Intel Core i5 10th Gen or higher |
| RAM | Minimum 8GB DDR4 |
| Storage | 256GB SSD or higher |
| Monitor | 21 inch Full HD or higher |
| Connectivity | HDMI, USB 3.0, Ethernet |
| Power Supply | Certified for safety and efficiency |
| Operating System | Compatible with Windows 10 or higher |
Bidders must provide detailed technical datasheets and compliance certificates for all hardware components. The installation process should follow a sequential approach:
- Delivery of hardware to designated locations.
- Installation as per technical drawings.
- Testing for performance and compatibility.
- Final approval and handover documentation.
Financial Requirements
The estimated budget for this project ranges from ₹25,00,000 to ₹30,00,000, inclusive of all taxes and charges. The cost breakdown is as follows:
| Item | Estimated Cost |
|---|---|
| Workstations | ₹15,00,000 |
| Monitors | ₹8,00,000 |
| Installation & Testing | ₹4,00,000 |
| Miscellaneous & Contingency | ₹3,00,000 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- Remaining 20% after successful testing and commissioning.
All payments are subject to submission of valid invoices and compliance certificates. Bidders must include detailed cost proposals in their bids, clearly specifying unit prices, taxes, and delivery charges.
Tender Data
Bid Details
Tender Type
Open
Sector
Central Government
Tender Fee
₹5,000
Contract Form
Buy
Completion Period
10 Weeks
Currency Type
Single
Bid Submission Start
03-06-2025 15:00:00
Document Download End
26-06-2025 15:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Computer Hardware
Authority & Contact
Officer Inviting Bids
National Institute of Design,
Bid Opening Authority
Store and Purchase Officer
Address
National Institute of Design Opp. Museum Paldi, Ahmedabad 380007
Contact Details
7926629541
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 2
RFP FOR NPROCURE (1).pdf
TENDER_DOCUMENT
Corrigendum .pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
27-06-2025 15:00
30-06-2025 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Attached oTechnical Doc
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must be a registered vendor with valid business licenses.
✓ Must have prior experience in supplying computer hardware to government institutions.
✓ Must submit technical documentation demonstrating compliance with specifications.
✓ Must provide Earnest Money Deposit (EMD) of ₹150,000.
✓ Must have a valid Digital Signature Certificate (DSC) as per IT Act-2000.
| Qualification Requirement | Details |
|---|---|
| Business Registration | Valid registration certificates |
| Experience | Minimum 3 years in IT hardware supply |
| Financial Stability | Turnover of at least ₹50 lakhs in the last fiscal year |
| Technical Capability | Demonstrated ability to supply and install similar hardware |
| EMD | Submission of ₹150,000 along with bid |
Note: Non-compliance with eligibility criteria will lead to disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The deadline for bid submission is 18th June 2025 at 3:00 PM. Bidders must upload all required documents and bids before this time to be considered.
What documents are required to participate in this tender?
Bidders must submit the Technical Document, Tender Fee proof, and EMD proof. The technical document should demonstrate compliance with the specifications, and the EMD amount is ₹150,000. All documents must be uploaded via the NProcure portal.
Are physical bids accepted for this tender?
No, physical bids are not accepted. All bids must be submitted electronically through the NProcure platform as per the instructions in the tender document.
What are the technical specifications for the hardware?
The hardware must include:
- Processor: Intel Core i5 10th Gen or higher
- RAM: Minimum 8GB DDR4
- Storage: 256GB SSD or higher
- Monitor: 21 inch Full HD or higher
- Connectivity: HDMI, USB 3.0, Ethernet
All hardware should meet the standards outlined in the tender documents and be compatible with existing infrastructure.
How is the evaluation of bids conducted?
Bids are evaluated based on:
- Technical Compliance (60%)
- Price (30%)
- Delivery Schedule (10%)
The minimum qualifying score for technical compliance is 70%. Bids are shortlisted based on these criteria, and the final award is given to the most competitive and compliant bidder.