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Open State Governments & UT NPROCURE

Government Tender for Conference Sound System & TV at District Court Lunawada

Bid Publish Date

13-Feb-2026, 8:00 pm

Bid End Date

27-Feb-2026, 4:02 pm

Value

₹15,14,400

Location

PANCH MAHALS , GUJARAT

Progress

Issue13-Feb-2026, 8:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

60  Days

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers a unique opportunity for qualified electrical contractors to install a conference sound system and TV at the District Court Building in Lunawada, Gujarat. The project aims to upgrade judicial communication facilities with modern audio-visual equipment, ensuring seamless video conferencing capabilities. Bidders must meet strict eligibility criteria, including relevant experience, valid licenses, and necessary certifications. The tender process is transparent, with detailed evaluation criteria and clear deadlines. The project involves procurement, installation, testing, and handover within a 60-day period, with a project cost estimated at ₹15,14,399.76. This tender is ideal for contractors specializing in AV systems, electrical installations, and government projects seeking to expand their portfolio in Gujarat's public sector.

Scope Of Work

The scope of work includes:

  • Procurement of conference sound system and TV as per specifications.
  • Installation of audio and video conferencing equipment in the designated room.
  • Testing and commissioning of the installed system to ensure operational efficiency.
  • Providing training and user manuals to authorized personnel.

The key deliverables are:

  • Fully functional conference sound system.
  • Installed TV with necessary connectivity.
  • Documentation of installation and testing.

Process steps:

  1. Receive and review tender documents.
  2. Submit bid with all required documents.
  3. Participate in bid opening.
  4. Award of contract to the successful bidder.
  5. Execute installation as per specifications.
  6. Conduct testing and commissioning.
  7. Handover and training.

Specifications comparison:

Parameter Specification
Sound System High-quality conference microphone, speakers, amplifier
TV 55-inch LED with HDMI and VGA connectivity
Power Supply Uninterrupted power backup
Installation Wall-mounted with cable management
Certification Conforms to BIS standards

The contractor shall ensure compliance with all technical and safety standards specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Sound System Digital conference microphone, 2 speakers, amplifier
TV 55-inch LED, Full HD, HDMI & VGA ports
Connectivity Wireless & wired options for audio and video
Power Backup UPS capable of supporting the system for 1 hour
Installation Wall mounting with cable concealment
Standards Compliant with BIS and IEC standards

Sequential process:

  1. Procurement of equipment.
  2. Delivery to site.
  3. Installation as per drawings.
  4. Testing for audio clarity and video quality.
  5. Final acceptance and handover.

The contractor shall ensure all technical parameters are met and documented in the project report.

Financial Requirements

The estimated project cost is approximately ₹15,14,399.76. The financial breakdown includes:

Item Cost
Equipment ₹10,00,000
Installation ₹3,00,000
Testing & Commissioning ₹1,00,000
Miscellaneous ₹1,14,399.76

Payment terms:

  • 30% advance at contract signing.
  • 40% after delivery and installation.
  • 30% after successful testing and handover.

Bidders must submit financial proposals in sealed envelopes as per tender guidelines. All costs should be inclusive of taxes and duties. The contract will be awarded based on combined technical and financial evaluation.

Documents 7

02.SBD.pdf

TENDER_DOCUMENT

03.SCHEDULE - B.pdf

TENDER_DOCUMENT

04.Make List.pdf

TENDER_DOCUMENT

05.Online Tender Nortice No-TC-07 of 2025-26.pdf

TENDER_DOCUMENT

06.Eligibility Criteria for Sound.pdf

TENDER_DOCUMENT

07.LIST OF DISMENTAL MATERIAL.pdf

TENDER_DOCUMENT

01.Notice Inviting Online tender.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid electrical contractor registration in E-1 Class or above.
  • ✓ Must possess a valid electrical contractor license.
  • ✓ Should have experience in installing audio/video conference systems.
  • ✓ Must submit a scanned copy of the tender fee demand draft.
  • ✓ Must provide EMD in FDR format valid for at least 180 days.
  • ✓ Should have solvency certificate issued in 2026, not less than 20% of the tender amount.
  • ✓ Must submit PAN Card and GST registration certificate.
  • ✓ Experience certificate for similar work (Audio/Video conference system) completed within last five financial years, with work order/bill for verification.
Qualification Details
Registration Valid E-1 Class Electrical Contractor
Experience At least one similar work completed in last 5 years
Financial Solvency certificate >= 20% of tender value
Licensing Valid Electrical Contractor License
Documentation PAN, GST, Tender fee, EMD, Experience certificates

Only eligible bidders meeting all criteria will be considered for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

27-02-2026 16:04

2. Commercial Stage

27-02-2026 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned Copy of Tender fee (only Demand Draft is Valid).

Required
2

Scanned of E.M.D. in FDR Format. (Not Less Then 180 Days)/Exemption certificate will not be considered/accepted

Required
3

Scanned Copy of Nationalized / Schedule Bank Solvency. (Not Less then 20 Percentage of Amount put to Tender) (issue in current calendar year-2026)

Required
4

Scanned Copy of Pan Card

Required
5

Scan Copy of G.S.T. Number.

Required
6

Scanned Copy of Valid Contractor Registration in E-1 Class & above. (Electrical)

Required
7

Scanned Copy of Valid Electrical Contractor License.

Required
8

Upload Scan copy of Experience certificate (Form-3A) of one similar work of Gujarat State Government which is completed in last five financial year for the Amount not less than 40 percentage of Amount put to Tender. ( Authority will ask scanned copy of work order/bill which must be submitted for verification within 2 hour by mail). similar work means work of Audio/Video conference system.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this government tender?

This tender involves installation of a Conference Sound System and TV at the District Court Building in Lunawada, Gujarat. The scope includes procurement, installation, testing, and commissioning of audio-visual equipment to enhance video conferencing capabilities.

Who is eligible to bid on this tender?

Eligible bidders must be registered electrical contractors in Gujarat (E-1 Class or above), possess valid electrical licenses, and have relevant experience in installing AV and conference systems. They must also submit all required documents such as tender fee, EMD, PAN, GST, and experience certificates.

What are the key dates and deadlines for this tender?

The bid submission starts on 13-02-2026 at 20:00 and closes on 27-02-2026 at 16:02. The bid opening will be on 27-02-2026 at 16:04. Bidders must ensure timely submission to participate in the evaluation process.

What technical specifications are required for the equipment?

The equipment must include a 55-inch LED TV with HDMI & VGA ports, a digital conference microphone system, amplifiers, and wireless connectivity options. All items should conform to BIS and IEC standards, with installation in wall-mounted configurations and proper cable management.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial proposal (30%), and compliance with specifications (20%). Minimum qualifying marks are 70% for technical evaluation. The highest scoring bidder will be awarded the contract, ensuring transparency and fairness.