Government Tender for Providing Consultancy & Quality Inspection Services for Rashtriya Ekta Diwas 2026
Progress
This government tender offers consultancy services for the Rashtriya Ekta Diwas 2026 celebration at Ekta Nagar, Narmada. The project involves third-party inspection, quality assurance, and setup of stages, seating, and decorations for a high-profile national event. Bidders must demonstrate experience in large-scale event management, with a minimum annual turnover of INR 102.02 lakhs, and provide comprehensive technical and financial proposals. The tender is issued by the Roads and Buildings Department, Vadodara Circle, Gujarat, with a deadline of September 5, 2026. This is an excellent opportunity for reputed firms specializing in event infrastructure, safety inspections, and quality assurance to showcase their expertise in a prestigious government project.
Scope Of Work
The selected consultancy firm will be responsible for:
- Providing third-party inspection and quality assurance for all stages of event setup.
- Ensuring compliance with safety and quality standards.
- Supervising the installation of the Prime Minister's stage, lounge, and truss mandap.
- Managing the temporary seating arrangements, including bleachers and tiered seating.
- Overseeing flower decoration and other miscellaneous work.
Key deliverables include:
- Detailed project plan and schedule.
- Quality inspection reports.
- Compliance certificates.
The process involves:
- Submission of technical and financial proposals.
- Evaluation and shortlisting.
- Contract award.
- Execution and supervision.
- Final inspection and approval.
| Item | Specification |
|---|---|
| Prime Minister Stage | Modular, weather-resistant, with safety features |
| Lounge | Comfortable, accessible, with necessary amenities |
| Seating | Tiered bleachers, capacity as per event needs |
| Decorations | Themed floral arrangements, stage lighting |
The contractor must ensure timely completion within 2 months from the award date.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Stage Material | Weatherproof, fire-resistant, modular panels |
| Seating | Tiered, durable, and safety-compliant |
| Decorations | Eco-friendly floral arrangements, LED lighting |
| Inspection Tools | Digital inspection devices, safety gear |
The process involves:
- Preparing detailed technical drawings.
- Procuring quality materials as per specifications.
- Supervised installation by qualified personnel.
- Final quality check and certification.
All technical activities must comply with safety and quality standards mandated by government regulations.
Financial Requirements
The estimated project cost is INR 17,00,436.00. Payment shall be made in accordance with milestones achieved, including:
- 30% advance upon contract signing.
- 40% after completion of stage setup.
- 30% post final inspection and approval.
| Cost Component | Amount (INR) |
|---|---|
| Stage Setup & Inspection | 10,20,000 |
| Decorations & Miscellaneous | 6,80,436 |
All payments are subject to submission of valid invoices and inspection reports. The bidder must provide a detailed financial proposal aligned with the scope of work.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
02 Months
Currency Type
Single
Bid Submission Start
27-08-2026 21:05:00
Document Download End
05-09-2026 12:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹17,00,436
Bid To RA
No
Item Category
Consultancy Services
Authority & Contact
Officer Inviting Bids
Executive Engineer (R & B) Division, Rajpipla (State)
Bid Opening Authority
Executive Engineer (R & B) Division, Rajpipla (State)
Address
Opp Karjan Colony Near Jilla Panchayat Bhavan Vadiya, Rajpipla Dist.Narmada-393145
Contact Details
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Documents 3
NIT.pdf
TENDER_DOCUMENT
BOQ.pdf
TENDER_DOCUMENT
VOL-1.pdf
TENDER_DOCUMENT
Categories
24
Bidding Process
Process Timeline
05-09-2026 12:10
05-09-2026 12:15
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Experience in similar nature of major works completed or ongoing projects in last 5 years (minimum one project in Gujarat State) shall be considered – necessary supporting documents need to be enclosed.
RequiredAnnual turnover (updated average of last 3 years) of the firm from consultancy business should be equal to or more than INR. 102.02 lacs.
RequiredTender Fee
RequiredEMD
RequiredAll Other Technical Document Scan Copy Provide As per Tender Vol-1
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have experience in large-scale event setup and quality inspection in Gujarat.
✓ Minimum annual turnover of INR 102.02 lakhs from consultancy services in the last 3 years.
✓ Proven track record of completing at least one similar project within Gujarat in the past 5 years.
✓ Enclose necessary supporting documents including experience certificates, financial statements, tender fee, and EMD.
| Qualification Requirement | Details |
|---|---|
| Experience | At least 1 similar project in Gujarat within 5 years |
| Turnover | INR 102.02 lakhs or more annually |
| Technical Documents | As per Tender Vol-1 |
| Financial Documents | Audited financial statements |
| Tender Fee & EMD | Paid and enclosed |
All documents must be valid and up-to-date.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary scope of this government tender?
This tender involves providing third-party inspection and quality assurance services for the Rashtriya Ekta Diwas 2026 celebration at Ekta Nagar, Narmada. Key activities include stage setup, decoration, seating arrangements, and safety inspections to ensure a successful national event.
Who is eligible to bid for this consultancy services tender?
Eligible bidders must have:
- Experience in large-scale event setup within Gujarat.
- An annual turnover of at least INR 102.02 lakhs from consultancy services in the last 3 years.
- Proven track record of completing similar projects in Gujarat within the past 5 years.
- All supporting documents, including experience certificates, financial statements, and tender fees, must be submitted as per tender guidelines.
What are the key technical requirements for the project?
The technical specifications include weatherproof, fire-resistant modular stage materials, tiered seating, and eco-friendly floral decorations. The inspection tools must include digital devices for safety and quality checks. The process involves detailed technical planning, procurement, supervised installation, and final quality certification.
What is the deadline for bid submission and evaluation?
The bid submission deadline is 5th September 2026 at 12:05 PM. The evaluation will be completed on the same day, with the contract awarded shortly after. Bidders must ensure all documents are submitted before the deadline to avoid disqualification.
How can I contact the tender issuing authority?
All inquiries and bid submissions should be directed to:
| Department | Roads and Buildings Department, Vadodara Circle |
| Email | [email protected] |
| Address | Opp Karjan Colony, Near Jilla Panchayat Bhavan, Vadiya, Rajpipla, Dist. Narmada - 393145 |
Potential bidders are encouraged to review the tender documents thoroughly and contact the department for clarifications before submission.