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Open Environment and Forest NPROCURE

Government Tender for Content Creation & Movie Making at Digital Experience Center, Panchmahal

Bid Publish Date

01-Apr-2025, 10:30 am

Bid End Date

28-Apr-2025, 8:30 am

EMD

₹50,000

Location

PANCH MAHALS , GUJARAT

Progress

Issue01-Apr-2025, 10:30 am
AwardPending
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Tender Type

Open

Sector

Environment and Forest

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

DIGITAL MARKETING ADVERTISE AGENCY

This government tender offers an exciting opportunity for media and audiovisual companies to contribute to environmental awareness and tourism promotion through content creation and movie making at the Digital Experience Center in Panchmahal, Gujarat. The project involves developing engaging multimedia content, short films, and interactive exhibits that highlight local biodiversity and cultural heritage. Managed by the Forests and Environment Department, the project aims to enhance visitor engagement and educational outreach. Bidders with proven experience in multimedia projects, technical expertise, and compliance with government procurement procedures are encouraged to participate. The tender process includes detailed evaluation criteria, strict deadlines, and transparent procedures, ensuring fair competition and quality delivery. The project offers a budget ranging from INR 5 lakhs to INR 10 lakhs, with a focus on environmental education and digital innovation. Interested companies should review all tender documents, prepare comprehensive proposals, and adhere to submission deadlines to secure this prestigious government contract.

Scope Of Work

The selected bidder will be responsible for the following tasks:

  • Designing and developing multimedia content for the Digital Experience Center.
  • Producing short films and documentaries highlighting local biodiversity, culture, and tourism.
  • Creating interactive digital exhibits and displays.
  • Ensuring content aligns with environmental conservation themes.
  • Providing technical support and installation of multimedia equipment.

The process includes:

  1. Understanding project requirements through initial meetings.
  2. Developing storyboards and content outlines.
  3. Producing and editing video content.
  4. Integrating digital exhibits with existing infrastructure.
  5. Testing and commissioning of multimedia systems.
Deliverables Specifications
Content Scripts Must be approved before production
Video Films HD quality, duration 5-15 minutes
Interactive Exhibits User-friendly interfaces
Installation Complete setup and testing

The bidder must ensure timely delivery, quality standards, and compliance with environmental guidelines.

Technical Specifications

The multimedia content must be developed using high-resolution video formats, with specifications including:

Parameter Requirement
Video Resolution Minimum 1920x1080 (Full HD)
Audio Quality 16-bit, 48 kHz
File Format MP4, MOV
Interactive Exhibits Compatible with Windows and Android
Hardware Multimedia projectors, touch screens, and sound systems as per site requirements

Sequential procedures include:

  • Content development based on approved storyboards.
  • Video shooting and editing.
  • Integration of digital content with hardware.
  • Quality testing and adjustments.
  • Final installation and commissioning.

The bidder must ensure technical compatibility with existing infrastructure and adhere to environmental safety standards.

Financial Requirements

The estimated project budget ranges from INR 5,00,000 to INR 10,00,000, covering content development, production, and installation. The payment schedule is as follows:

Milestone Payment Percentage
Contract Signing 20%
Content Approval & Mid-Delivery 30%
Final Delivery & Installation 50%

All payments are subject to submission of valid invoices and completion certificates. The bidder must provide a detailed cost breakdown, including manpower, equipment, and miscellaneous expenses. The project budget must be adhered to, and any variations require prior approval.

Documents 6

Tender Document.pdf

TENDER_DOCUMENT

Tender Document_Revised.pdf

TENDER_DOCUMENT

Tender Document_R.pdf

TENDER_DOCUMENT

Tender Doc.pdf

TENDER_DOCUMENT

Tender.pdf

TENDER_DOCUMENT

Tender_Final.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid registration and license to operate as a media production or audiovisual services company.
✓ Proven experience in creating multimedia content for government or environmental projects.
✓ Minimum annual turnover of INR 20 lakhs in the last three financial years.
✓ Demonstrated capacity to produce high-quality videos and digital exhibits.
✓ Must submit all required documents, including:

Document Requirement
Tender Fee DD Proof of payment of INR 1500
EMD DD INR 50,000 or equivalent bank guarantee
GST Registration Self-certified copy
PAN Card Self-attested
Aadhar Card Self-attested
Financial Statements Last three years, certified by CA
Income Tax Returns Last three years
Experience Certificates For similar multimedia projects
Blacklisting Certificate As per Annexure-III
Authorization Letter If applicable
Undertaking for work As per Annexure-VI
Site Inspection Certificate Signed by RFO
Partnership Deed If applicable
Tender Document Signed by the bidder
Bank Solvency Certificate Not more than 6 months old, INR 5 lakhs

Note: All documents must be self-attested and submitted in the specified format.

Bidding Process

Process Timeline

1. Techncial Stage

03-05-2025 13:00

2. Commercial Stage

03-05-2025 16:00

Required Forms

Techncial

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid

User Defined Template-Secured

Required

Required Documents

Stage - Techncial Stage

1

Copy of Tender Fee DD

Required
2

Copy of EMD DD

Required
3

GST Registration certificate. (Self-certified).

Required
4

Copy of PAN Card (self-attested)

Required
5

Copy of Aadhar (self-attested)

Required
6

Last three financial year turn over certificate issued by CA & Annexure–II

Required
7

Last three financial year income tax returns copy.

Required
8

Experience certificate of similar kind of work

Required
9

Certificate regarding black listing & security deposit (Annexure–III)

Required
10

Letter of Authorization (Annexure-IV) if any.

Required
11

Undertaking for work (Annexure–VI)

Required
12

Site Inspection Certificate dully sign by RFO

Required
13

Partnership Deed (if applicable)

14

Tender document with each page signed by the bidder.

Required
15

Valid Bank Solvency of 5 lakhs. (Not more than 6 months old)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this government tender?

The scope includes content creation, video production, digital exhibit development, and system installation for the Digital Experience Center at NEC Halol. Bidders will develop multimedia content, produce short films, and set up interactive exhibits that promote environmental awareness and tourism.

What are the eligibility criteria for bidders?

Bidders must have valid registration, proven experience in multimedia projects, a minimum annual turnover of INR 20 lakhs, and submit all required documents such as GST, PAN, Aadhar, financial statements, and experience certificates. All documents must be self-attested.

What is the bid submission process and deadline?

Bids must be submitted electronically via the nProcure portal before 28th April 2025 at 14:00 hours. The process involves uploading technical and financial bids, paying the tender fee of INR 1500, and EMD of INR 50,000. Late submissions will not be accepted.

How will the evaluation of bids be conducted?

Evaluation is based on technical quality (50%), experience (20%), cost (20%), and specifications compliance (10%). Bidders must score at least 70% in technical evaluation to qualify for financial assessment. The highest combined score will determine the successful bidder.

What are the key dates and deadlines for this tender?

The bid process starts on 1st April 2025, with submissions closing on 28th April 2025 at 14:00 hours. Technical evaluation occurs on 3rd May 2025 at 13:00, followed by commercial evaluation at 16:00. The project award is expected by 5th May 2025.