Open Power and Energy NPROCURE

Government Tender for Courier Dispatch Services for Surat Power Division - Competitive Bidding Opportunity

Bid Publish Date

07-Oct-2023, 7:10 pm

Bid End Date

06-Dec-2025, 6:10 pm

EMD

₹25

Value

₹25,00,000

Location

SURAT , GUJARAT

Progress

Issue07-Oct-2023, 7:10 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹3,540

Contract Form

Works

Completion Period

36  Months

Currency Type

Single

Categories 1

SERVICES

This government tender offers an excellent opportunity for experienced courier service providers to bid for dispatching 'Tapal' documents for the Surat Industrial Division and related offices. With a project value of approximately ₹25 lakhs and a completion period of 36 months, the tender emphasizes secure, timely, and confidential document dispatch. The process involves detailed technical and commercial evaluations, with mandatory documentation and strict deadlines. Participating bidders must meet eligibility criteria including licensing, experience, and financial stability. The tender is open to qualified logistics companies capable of handling government documents with high security standards. This procurement aims to streamline internal communication within the power sector, ensuring efficient and reliable courier services. Bidders are encouraged to review all tender documents, participate in free training sessions, and submit their bids electronically via the official portal to secure this government contract.

Scope Of Work

The selected service provider will be responsible for:

  • Dispatching 'Tapal' documents via courier to Surat Ind. Division and all subordinate offices.
  • Ensuring timely and secure delivery of all dispatched items.
  • Maintaining accurate tracking and reporting of courier status.
  • Complying with government standards for document security and confidentiality.

The process includes:

  1. Receiving 'Tapal' documents from the Surat Ind. Division.
  2. Preparing courier consignments with proper labeling and documentation.
  3. Scheduling pickups with authorized courier agencies.
  4. Dispatching documents through approved courier services.
  5. Providing tracking details and delivery confirmation to the department.
  6. Handling any delivery issues or delays promptly.
Service Specifications Details
Delivery Timeframe As per department instructions
Security Measures Confidential handling, tamper-proof packaging
Reporting Frequency Weekly status reports
Documentation Dispatch receipts, tracking logs

The bidder must ensure compliance with all applicable government logistics standards and provide proof of experience in similar courier services for government departments.

Technical Specifications

The courier service must meet the following technical parameters:

Parameter Specification
Delivery Accuracy ≥ 99% on-time delivery
Security Standards Tamper-evident packaging, secure handling
Tracking System Real-time online tracking portal
Delivery Time Within 24-48 hours for intra-city dispatch
Reporting Weekly dispatch and delivery reports

Procedures include:

  • Registration with authorized courier agencies.
  • Implementation of tracking and reporting systems.
  • Regular audits for compliance.
  • Staff training on confidentiality and handling procedures.

All technical equipment and processes must adhere to government standards for secure document handling and timely delivery.

Financial Requirements

The estimated project cost is ₹25,00,000, with a bid security (EMD) of ₹25,000. The financial bid should include a detailed breakdown:

Cost Component Amount (₹)
Service Charges To be quoted
Additional Fees Any applicable charges
Total Estimated Cost ₹25,00,000

Payment terms are as follows:

  • Advance payment upon contract signing.
  • Milestone-based payments aligned with delivery schedules.
  • Final payment after successful completion and acceptance.

Bidders must submit financial proposals in the prescribed format, ensuring transparency and compliance with tender guidelines.

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Eligibility Criteria

  • ✓ Must have valid registration and licensing for courier services.
  • ✓ Proven experience in government document dispatch.
  • ✓ Demonstrable financial stability with minimum annual turnover of ₹50 lakhs over the last 3 years.
  • ✓ Must possess necessary infrastructure for secure and timely courier services.
  • ✓ Should have a valid GST registration and PAN.
  • ✓ Capable of providing references for similar projects completed in the last 5 years.
Financial Qualification Minimum Annual Turnover
Required ₹50 Lakhs
Last 3 Years Verified through audited financial statements

Important: Bidders must submit relevant certificates, experience proofs, and financial documents as part of their technical bid submission.

Bidding Process

Process Timeline

1. TECHNICAL

09-12-2025 10:30

2. COMMERCIAL

09-12-2025 11:30

Required Forms

TECHNICAL

SRC-Tender Fee EMD

User Defined Template-Secured

Required

COMMERCIAL

SCHEDULE B

User Defined Template-Standard

Required

Required Documents

Form - SRC-Tender Fee EMD

1

Tender regarding documets

Required
2

Tender Fee and EMD DD Scane copy, ,require all documents tender terms and condition

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender involves dispatching 'Tapal' documents via courier service for the Surat Industrial Division and associated offices. The service provider must ensure timely, secure, and confidential delivery of documents, maintaining tracking and reporting standards as per government norms.

Who is eligible to participate in this courier dispatch tender?

Eligible bidders must have valid courier licenses, proven experience in government logistics, a minimum annual turnover of ₹50 lakhs, and necessary infrastructure for secure and timely dispatch. They should also possess GST registration and PAN and provide references for similar projects.

What are the key deadlines for submitting bids?

The bid submission starts on 07-10-2023 at 19:10 and closes on 28-04-2025 at 18:10. The technical evaluation is scheduled for 29-04-2025 at 10:30, followed by commercial evaluation at 11:30 on the same day. Bidders must adhere strictly to these dates.

What documents are required for bid submission?

Bidders must submit tender fee and EMD scan copies, experience certificates, financial statements, and all relevant licenses. For technical bids, mandatory forms include the SRC-Tender Fee EMD form, while the commercial bid requires Schedule B. All documents must be uploaded in the prescribed format.

How will the evaluation of bids be conducted?

Evaluation will be based on technical competence, experience, infrastructure, and cost competitiveness. Bids must meet minimum qualifying marks (70%) in technical evaluation. The highest combined score will determine the winning bidder, with transparency maintained throughout the process.

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