Open Urban Development NPROCURE

Government Tender for Cultural Heritage Policy Consultant by Rajkot Municipal Corporation

Bid Publish Date

05-Dec-2025, 9:30 pm

Bid End Date

22-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 9:30 pm
AwardPending
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Tender Type

Open

Sector

Urban Development

Tender Fee

₹1,125

Contract Form

Works

Completion Period

13  Months

Currency Type

Single

Categories 4

CONSULTANT BID MANAGEMENT CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

Rajkot Municipal Corporation invites qualified consultancy firms to submit proposals for developing a Cultural Heritage Policy. This open tender seeks experienced experts in heritage conservation and urban development to craft a comprehensive policy that preserves Rajkot's rich cultural legacy while promoting sustainable urban growth. The project duration is approximately 13 months, with a submission deadline of December 22, 2025. Bidders must meet strict eligibility criteria, including experience, financial stability, and relevant certifications. The scope encompasses heritage site assessment, stakeholder engagement, policy drafting, and implementation planning. This initiative aligns with broader urban development goals, emphasizing sustainable heritage management and cultural promotion. Key dates include bid opening, technical evaluation, and final award notification. Interested firms should prepare detailed technical and financial proposals, adhering to the guidelines outlined in the tender documents. This is a significant opportunity for heritage consultants and urban policy experts to contribute to Rajkot’s cultural future and urban sustainability.

Scope Of Work

The scope of work for this consultancy includes:

  • Conducting detailed research on Rajkot's cultural heritage sites and practices.
  • Engaging with local stakeholders, community leaders, and heritage experts.
  • Drafting a comprehensive Heritage Policy document incorporating conservation strategies, tourism promotion, and community involvement.
  • Developing an implementation roadmap with clear timelines and responsibilities.
  • Preparing reports, presentations, and policy drafts for approval.

The process involves:

  1. Initial assessment and stakeholder consultations.
  2. Data collection and heritage site analysis.
  3. Drafting policy framework and strategies.
  4. Reviewing and refining drafts with municipal authorities.
  5. Finalizing and submitting the Heritage Policy document.

Key deliverables include:

Deliverable Description
Heritage Site Inventory Complete list with descriptions and significance
Draft Heritage Policy Policy document with conservation and promotion strategies
Implementation Plan Step-by-step roadmap for policy execution
Final Report Comprehensive document including all research and recommendations

Technical Specifications

The technical specifications for this consultancy include:

Parameter Requirement
Experience Minimum 3 years in heritage conservation or urban policy
Team Composition 1 Heritage Specialist, 1 Urban Planner, 1 Policy Expert
Deliverables Heritage Site Inventory, Draft Policy, Implementation Plan
Documentation Digital and hard copies, presentation-ready formats

The process involves:

  • Conducting site surveys and heritage assessments.
  • Engaging stakeholders through workshops.
  • Drafting policy documents with clear conservation strategies.
  • Incorporating feedback and finalizing documents.

Technical compliance must include adherence to local heritage regulations and sustainable urban development standards.

Financial Requirements

The estimated budget for this consultancy project ranges between INR 20 lakh to INR 30 lakh, inclusive of all expenses. The financial breakdown is as follows:

Cost Component Estimated Cost
Research & Data Collection INR 5 lakh
Stakeholder Engagement INR 3 lakh
Drafting & Documentation INR 7 lakh
Finalization & Submission INR 2 lakh
Contingency & Miscellaneous INR 3 lakh

Payment terms are structured as:

  • 30% advance upon contract signing.
  • 40% after submission of draft policy.
  • 30% upon final approval and submission of the complete report.

All payments are subject to approval of deliverables as per the project milestones.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration of CoA / Incorporation certificate.
  • ✓ Must possess GST and PAN registration.
  • ✓ Demonstrated experience in heritage conservation, urban planning, or related consultancy services.
  • ✓ Financial turnover of at least INR 50 lakh in the last three financial years.
  • ✓ Proven track record of executing similar heritage or urban development projects.
  • ✓ Submit all required documents including technical bid forms, experience certificates, team profiles, and undertaking letters.
Qualification Minimum Requirement
Experience 3+ years in heritage or urban policy consultancy
Financial Turnover INR 50 lakh annually
Certifications Valid CoA / Incorporation, GST, PAN
Past Projects At least 2 similar projects completed
Team Qualified heritage specialists, urban planners, policy experts

Bidding Process

Process Timeline

1. Technical Bid

30-12-2025 11:00

2. Price Bid

31-12-2025 11:00

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Tender Fee and EMD

Required
2

Technical Bid Submission Form (As per Form 1)

Required
3

Power of Attorney for Authorized Representative (As per Form 2)

Required
4

Financial Turnover (As per the Form 3)

Required
5

Letter of Undertaking (As per Form 4)

Required
6

A copy of CoA Registration / Incorporation certificate

Required
7

A copy of PAN

Required
8

A copy of GST Registration

Required
9

Experience details (As per Form 5)

Required
10

Team Profile and Curriculum Vitae (As per Form 6)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this tender?

The primary objective is to select a qualified consultancy firm to prepare a comprehensive Cultural Heritage Policy for Rajkot Municipal Corporation, aimed at heritage conservation, promotion, and sustainable urban development.

Who can participate in this tender?

Eligible bidders include heritage consultants, urban planners, policy experts, and firms with proven experience in heritage conservation and urban development projects. All must meet the specified eligibility criteria and submit the required documents.

What are the key dates for bid submission?

Bid submissions open on 5th December 2025 at 21:30 and close on 22nd December 2025 at 18:00. Technical bid evaluation occurs on 30th December 2025, followed by price bid opening on 31st December 2025. Bidders should ensure timely submission to avoid disqualification.

What are the main components of the scope of work?

The scope includes heritage site assessment, stakeholder engagement, policy drafting, and implementation planning. Deliverables include a heritage site inventory, draft policy document, and a detailed implementation plan, all aligned with local regulations and sustainable practices.

How is the bid evaluated?

Bids are evaluated based on experience, technical approach, team qualifications, financial offer, and stakeholder engagement. A scoring system with minimum thresholds applies, and the highest-scoring compliant bid will be selected for award.

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