Government Tender for Designing, Supplying & Maintaining Decorative Lighting in Gift City
Bid Publish Date
14-Jul-2026, 5:00 am
Bid End Date
28-Jul-2026, 9:30 am
Location
Progress
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹5,000
Contract Form
Fixed-rate
Completion Period
1 Years
Currency Type
Single
Categories
3
This government tender offers a unique opportunity for qualified agencies to design, supply, install, and maintain decorative lighting in Gift City, Gandhinagar. The project aims to enhance the city's aesthetic appeal through innovative lighting solutions, covering various buildings and roads on a temporary basis. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit all required documentation electronically before the deadline of 28th July 2026. The contract duration is one year, with provisions for extension. The tender process involves multiple stages, including preliminary, technical, and commercial evaluations, ensuring transparency and fairness. This project is ideal for firms specializing in urban lighting, electrical installations, and public infrastructure development seeking government contracts in Gujarat. The successful bidder will contribute significantly to Gift City’s visual landscape, making it a prominent example of modern urban beautification and infrastructure excellence.
Scope Of Work
The selected agency will be responsible for:
- Conceptualizing innovative decorative lighting designs for various city landmarks and roads.
- Supplying high-quality lighting fixtures and luminaries as per specifications.
- Executing the installation of lighting systems in designated areas.
- Operating and maintaining the lighting infrastructure throughout the contract period.
- Ensuring safety standards and compliance with government regulations.
The process involves:
- Design approval based on city aesthetics and technical feasibility.
- Procurement of lighting materials in accordance with technical specifications.
- Installation and commissioning of lighting systems.
- Operational management including routine maintenance and troubleshooting.
- Final handover with comprehensive documentation.
| Specification | Details |
|---|---|
| Lighting Type | Decorative LED lights, Luminaries |
| Power Supply | 220V AC, 50Hz |
| Control System | Automated lighting control with remote access |
| Duration | 1 Year with extension options |
All deliverables must adhere to the technical standards specified in the tender documents, ensuring durability, energy efficiency, and aesthetic appeal.
Technical Specifications
Lighting fixtures must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Power | 220V AC, 50Hz |
| Material | Weather-resistant, durable materials suitable for outdoor use |
| Efficiency | Minimum 100 lumens per watt |
| Control System | Automated with remote access and scheduling |
| Certification | BIS, IEC standards |
Sequential process for technical compliance:
- Submit detailed technical proposal.
- Provide samples or product datasheets.
- Conduct site inspection if required.
- Obtain technical approval from the designated authority.
- Proceed with procurement and installation as per approved design.
Financial Requirements
The estimated project budget ranges from INR 30 lakh to INR 50 lakh, inclusive of all taxes and duties. The payment will be made in installments based on milestones:
| Payment Stage | Percentage | Conditions |
|---|---|---|
| Initial Mobilization | 20% | Upon contract signing |
| Material Procurement | 30% | After approval of technical samples |
| Installation Completion | 30% | Post successful installation |
| Final Handover & Acceptance | 20% | After successful operation for 30 days |
Bidders must submit a detailed financial proposal with break-up of costs, taxes, and payment schedule. All payments are subject to verification and certification by the project authority.
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Electrical - Lighting and luminaries
Authority & Contact
Officer Inviting Bids
The General Manager (P&C)
Bid Opening Authority
The General Manager (P&C) , Gujarat International Finance Tec-City Company Limited
Address
EPS - Building no. 49A, Block 49, Zone 04, Gyan Marg, GIFT City, Gandhinagar – 382050 Taluka & District: Gandhinagar-382050
Contact Details
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Documents 1
Bid document_Lighting.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid digital certificates as per IT Act 2000 for bid signing.
- ✓ Must submit all required documents for preliminary and technical stages:
Document Type Required Tender Fee Details Yes EMD Details Yes Technical Eligibility Documents Yes Financial Eligibility Documents Yes Signed RFP, Clarifications, Addenda Yes Company Credentials (GST, PAN, MOA, AOA, Cancelled Cheque) Yes Company Profile Yes Formats in RFP Yes Other documents (if any) No - ✓ Must have relevant experience in lighting design and installation.
- ✓ Financial stability as per the financial criteria table below:
| Qualification | Criteria |
|---|---|
| Turnover | Minimum INR 50 lakh in last 3 years |
| Past Projects | At least 2 similar lighting projects completed |
| Certification | Valid electrical contractor license |
Bidders must meet all eligibility conditions to qualify for technical evaluation.
Bidding Process
Process Timeline
28-07-2026 15:30
28-07-2026 15:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Kindly Attached scan copy of Tender Fee Detail
RequiredKindly Attached scan copy of EMD Detail
RequiredStage - Technical Stage
Documents supporting to Technical Eligibility Criteria
RequiredDocuments supporting to Financial Eligibility Criteria
RequiredSigned RFP document, Pre-Bid Clarification and Addendum
RequiredBidder company credentials GST, PAN, Cancelled cheque, MOA, AOA
RequiredCompany Profile
RequiredFormats mentioned in RFP document
RequiredOther documents, if any
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to select an agency responsible for conceptualizing, designing, supplying, executing, operating, and maintaining decorative lighting across various buildings and roads in Gift City. The goal is to enhance urban aesthetics and infrastructure illumination on a temporary basis, contributing to the city's modern appeal.
Who can participate in this tender?
Eligible bidders include lighting design firms, electrical contractors, infrastructure service providers, and companies with proven experience in similar projects. All bidders must meet the specified eligibility criteria, including technical and financial qualifications, and possess valid digital certificates for e-procurement submission.
What are the key submission requirements?
Bidders must submit all required documents during the respective stages, including tender fee, EMD, technical and financial documents, company credentials, and project experience. The submission must be completed electronically via the official portal before the deadline of 28th July 2026, 3:00 PM. Late or incomplete submissions will be rejected.
How will the evaluation process be conducted?
Evaluation will be based on technical compliance (50%), past experience and project quality (20%), and financial competitiveness (30%). Bids must meet minimum thresholds in all categories. The process involves technical review, financial assessment, and site inspection if necessary. The highest-scoring compliant bid will be awarded the contract.
What are the important dates to remember?
Key dates include:
- Bid start date: 14th July 2026
- Document download deadline: 27th July 2026
- Bid submission deadline: 28th July 2026 at 3:00 PM
- Bid opening: 28th July 2026 at 3:30 PM
- Evaluation completion: Expected by 28th July 2026. Bidders should ensure timely submission to avoid disqualification.
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Documents 1
Bid document_Lighting.pdf
TENDER_DOCUMENT