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Open Cooperatives NPROCURE

Government Tender for Supply & Installation of 3 Ductable Air Conditioning Units at Dudhmotisagar Dairy

Bid Publish Date

24-Feb-2026, 10:00 am

Bid End Date

10-Mar-2026, 5:00 pm

Value

₹6,00,000

Location

MAHESANA , GUJARAT

Progress

Issue24-Feb-2026, 10:00 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹1,865

Contract Form

Works

Completion Period

30  Days

Currency Type

Single

Categories 8

FUME HOODS AIR CONDITIONER SERVICES ARNO STARTING CONTACTOR LABORATORY COOLING EQUIPMENT POWER WATER LEVEL RECORDER APFC PANEL

This government tender offers a valuable opportunity for HVAC contractors and infrastructure firms to supply and install 3 ductable air conditioning units at Dudhmotisagar Dairy in Mehsana, Gujarat. The project aims to enhance cooling capabilities within the dairy plant, ensuring efficient temperature regulation essential for dairy processing. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to specified timelines. The tender emphasizes transparency, quality, and compliance with technical standards. With an estimated value of INR 6,00,000 and a completion period of 30 days, this project is ideal for experienced HVAC service providers seeking government contracts in the dairy and industrial sectors. The process involves detailed documentation, site assessments, and rigorous evaluation to ensure the best value and quality for the government of Gujarat.

Scope Of Work

The scope of work includes:

  • Supply of 3 ductable air conditioning units with all required accessories.
  • Installation of ducting and related components at Dudhmotisagar Dairy.
  • Electrical wiring and connection as per technical specifications.
  • Testing and commissioning of the installed units.
  • Providing documentation including work completion certificates and site visit reports.

The key deliverables are:

  • Delivery of ductable AC units to the specified site.
  • Complete installation and setup.
  • Final testing and commissioning.
  • Submission of all required technical and compliance documents.

The process involves:

  1. Receipt of bid and document verification.
  2. Site visit and technical assessment.
  3. Installation and commissioning.
  4. Final inspection and handover.

Specifications:

Parameter Details
Number of units 3 ductable AC units
Capacity As per tender specifications
Accessories All necessary ducting, mounting, and electrical components
Completion period 30 days
Warranty As specified in tender documents

All work must comply with applicable safety standards and technical guidelines provided in the tender documents.

Technical Specifications

The technical specifications for the ductable AC units include:

Parameter Specification
Capacity 5.5 TR (as per project requirements)
Power Supply 415V, 3-phase, 50Hz
Refrigerant R410A
Airflow As per manufacturer standards
Ducting Galvanized steel or aluminum, compliant with IS standards
Noise Level Not exceeding 65 dB
Control System Digital with remote access

Installation process involves:

  1. Delivery and unpacking.
  2. Mounting units on designated platforms.
  3. Connecting electrical wiring.
  4. Installing ducting and accessories.
  5. Conducting operational tests.
  6. Final handover after successful commissioning.

All units must meet BIS standards and carry valid certification.

Financial Requirements

The estimated project cost is INR 6,00,000, inclusive of all taxes, transportation, and installation charges. The payment schedule is as follows:

  • 30% advance payment upon contract signing.
  • 50% after delivery and installation.
  • 20% after successful commissioning and acceptance.

Bidders should submit a detailed price bid using the prescribed format, ensuring clarity on costs for each component. The bid must be valid for 60 days from the submission deadline. All financial transactions should be processed through the designated bank account with proper documentation to ensure transparency and compliance.

Documents 5

ICICI Bank Cheque Msh.pdf

TENDER_DOCUMENT

ABG.PBG Format.pdf

TENDER_DOCUMENT

Online Vendor Registration Video Tutorials (2).pdf

TENDER_DOCUMENT

General Guidelines for E-Tender and E-Auction_201125.pdf

TENDER_DOCUMENT

DHD Ductable AC 5.5 TR Re-tender NIT.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid PAN and GSTN registration.
  • ✓ Vendor registration acknowledgment in the online portal https://dudhsagar.nprocure.com (for new bidders).
  • ✓ Submit a copy of the cancelled cheque.
  • ✓ Provide a valid firm registration certificate.
  • ✓ Tender fee receipt and EMD receipt must be submitted.
  • ✓ Proven experience in supply and installation of HVAC systems, especially ductable AC units.
  • ✓ Submit Work Experience details, including old purchase orders and work completion certificates.
  • ✓ Provide ESI and PF certificates or declarations if applicable.
  • ✓ Site visit certificate and a tentative work schedule.
  • ✓ Manufacturer authorization certificate, if applicable.
Qualification Requirements
Minimum 3 years experience in HVAC projects
Completed at least 2 similar projects in government or large private sectors
Financial turnover of at least INR 10 lakhs in the last fiscal year

Bidders must ensure all documents are valid and submitted as per the specified formats and deadlines.

Bidding Process

Process Timeline

1. Preliminary Stage

11-03-2026 10:00

2. Technical Stage

11-03-2026 10:10

3. Commercial Stage

11-03-2026 10:20

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Work Experience Details-DHD Ductable AC

User Defined Template-Standard

Required

Commercial

DHD Ductable AC Price bid

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

PAN

Required
2

GSTN

Required
3

Vendor Registration acknowledgement (only in case of new bidders) in Online Portal https://dudhsagar.nprocure.com

4

Copy of Cancelled Cheque

Required
5

Copy of Firms Registration

Required
6

Tender Fee Receipt

Required
7

EMD Receipt

Required

Stage - Technical Stage

1

Work Experience (old PO copy)

Required
2

Copy of Purchase Orders with Work Completion Certificate

Required
3

PF certificate if applicable otherwise provide declaration

4

ESI certificate if applicable otherwise provide declaration

Required
5

Site Visit Certificate

Required
6

Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB

Required
7

Tentative Work execution schedule / delivery schedule

Required
8

Manufacturer Authorization Certificate (as applicable in Eligibility criteria 2.3)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the supply, installation, and commissioning of 3 ductable air conditioning units at Dudhmotisagar Dairy, Mehsana. The scope includes procurement of units, ducting, electrical connections, testing, and final handover, ensuring all work adheres to specified technical standards and safety guidelines.

Who is eligible to participate in this tender?

Eligible bidders must have valid PAN and GST registration, vendor registration acknowledgment (if new), relevant experience in HVAC projects, and submit all required documents such as work experience certificates, manufacturer authorization, and site visit certificates. Financial stability and past project performance are also essential.

What are the key dates and deadlines for this tender?

Bid submission begins on 24-02-2026 at 10:00 AM and closes on 10-03-2026 at 5:00 PM. The technical, preliminary, and commercial evaluations are scheduled for 11-03-2026. Bidders must submit all documents before the deadline to be considered.

How can I submit my bid for this tender?

Bidders must download the tender documents from the official portal, prepare their technical and financial bids as per instructions, and submit the technical bid in hard copy at the specified address. The price bid should be uploaded electronically on the portal. Ensure all documents are complete and submitted before the deadline.

What are the payment terms and financial requirements?

The total estimated cost is INR 6,00,000. Payment will be made in three installments: 30% advance, 50% after installation, and 20% after successful commissioning. Bidders must provide detailed cost breakdowns, and all payments will be processed through the designated bank account, with proper documentation for transparency.