Government Tender for Electrical Maintenance of Fans in Non-Residential Buildings Bhavnagar
Progress
This government tender offers a lucrative opportunity for electrical contractors to secure a contract for comprehensive annual maintenance of fans in non-residential government buildings in Bhavnagar. Managed by the Bhavnagar Electrical Division, the project involves routine inspections, repairs, and preventive maintenance to ensure uninterrupted fan operation. The tender is open to qualified bidders with valid licenses, tax registrations, and financial solvency. Bidders must submit their proposals electronically through the NProcure portal before the deadline of 17th September 2026. The project duration is 365 days, with an estimated cost of approximately ₹4,84,454. This is an excellent chance for experienced electrical service providers to expand their government portfolio, demonstrate technical expertise, and participate in public sector projects. The tender process emphasizes transparency, compliance, and quality service delivery, making it a valuable opportunity for reliable electrical maintenance firms seeking government contracts.
Scope Of Work
• Conduct comprehensive maintenance of various types of fans in non-residential government buildings.
• Perform routine inspections to identify wear and tear or malfunction.
• Carry out necessary repairs, replacements, and cleaning of fan components.
• Ensure compliance with safety standards and electrical codes.
• Maintain detailed records of maintenance activities and report regularly.
- Receive work orders from the Electrical Sub Division.
- Schedule maintenance activities as per approved timelines.
- Execute inspections and maintenance tasks.
- Document all activities and update maintenance logs.
- Complete work within the stipulated completion period of 365 days.
| Specification | Details |
|---|---|
| Fan Types | Ceiling fans, exhaust fans, wall-mounted fans |
| Maintenance Frequency | Quarterly, bi-annual, as needed |
| Standards | BIS standards for electrical safety |
| Reporting | Monthly maintenance reports |
| Completion Period | 365 days |
• All work must be performed by qualified and certified electrical technicians.
• Use approved spare parts and consumables.
• Follow all safety protocols during maintenance activities.
• Ensure minimal disruption to building operations during servicing.
Technical Specifications
| Parameter | Specification |
|---|---|
| Fan Types | Ceiling, exhaust, wall-mounted |
| Voltage | 220V-240V, 50Hz |
| Standards | BIS IS 374-1979 for fans |
| Maintenance Tools | Approved electrical testing and repair tools |
| Procedure | 1. Inspection 2. Troubleshooting 3. Repair/Replacement 4. Testing |
| Documentation | Maintenance logs and reports |
All technical activities must adhere to the standards specified in BIS guidelines. Bidders should demonstrate expertise in electrical maintenance, safety compliance, and timely execution of tasks.
Financial Requirements
The estimated project cost is approximately ₹4,84,454. Bidders are required to submit a bid with a validity of 120 days. The tender fee is ₹600, payable online. The earnest money deposit (EMD) must be submitted in the form of FDR or exemption certificate, with a minimum amount of ₹9,689 (~2% of estimated cost). Payment terms include an initial deposit at bid submission, with the balance payable upon contract award. The financial proposal should clearly specify rates for routine maintenance, repairs, and emergency services, ensuring transparency and competitiveness. The total bid value must align with the estimated cost, and bidders should include detailed cost breakdowns in their submissions.
Tender Data
Bid Details
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹600
Contract Form
Works
Completion Period
365 Days
Currency Type
Single
Bid Submission Start
02-09-2026 19:30:00
Document Download End
17-09-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹4,84,454
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Bid Opening Authority
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Address
The Deputy Executive Engineer, Electrical (R&B) Sub Division,PWD Campus, Panvadi, Bhavnagar
Contact Details
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Documents 6
SCH-A.pdf
TENDER_DOCUMENT
SCHB.pdf
TENDER_DOCUMENT
NIVIDA-8.pdf
TENDER_DOCUMENT
AMC condition fan 2026-27.pdf
TENDER_DOCUMENT
tender details FAN.pdf
TENDER_DOCUMENT
SBD WTIH ELE BOOKLET FOR DEE LEVEL (1) (1).pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
17-09-2026 16:05
17-09-2026 18:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Latest valid license of Electrical Contractor issued by the IMP Department.
RequiredCertified copy of Income Tax PAN Card.
RequiredSolvency Certificate of Schedule/Nationalized Bank for calendar year 2026 Minimum 20 percentage of Estimated cost, issued in 2026.
RequiredGST Registration certificate.
RequiredScan Copy of Tender Fee
RequiredScan Copy of EMD in FDR Form / Exemption Certificate
RequiredValid Registration Certificate in appropriate class. (E-2 Class & above)
Required
Eligibility Criteria
✓ Must possess a valid Electrical Contractor License issued by the IMP Department.
✓ Must provide a certified copy of Income Tax PAN Card.
✓ Solvency Certificate from a Schedule/Nationalized Bank for 2026, covering at least 20% of the estimated project cost (₹4,84,454).
✓ Valid GST Registration Certificate.
✓ Scan copy of Tender Fee payment receipt of ₹600.
✓ Scan copy of EMD in FDR form or exemption certificate.
✓ Registration certificate in appropriate class (E-2 Class or above).
| Qualification Criterion | Minimum Requirement |
|---|---|
| License | Valid Electrical Contractor License |
| Tax Registration | GST Registration Certificate |
| Financial Solvency | Solvency Certificate for ₹96,891 (~20% of estimated cost) |
| Registration | Valid registration in electrical maintenance category |
Note: Bidders must meet all the above criteria to qualify for submission.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves comprehensive annual maintenance of various types of fans in non-residential government buildings in Bhavnagar. The scope includes routine inspections, repairs, replacements, and preventive maintenance to ensure optimal fan performance, safety compliance, and minimal operational disruption.
What are the eligibility criteria for bidders?
Eligible bidders must possess a valid Electrical Contractor License issued by the IMP Department, provide GST registration, submit a solvency certificate of at least 20% of the estimated project cost, and hold a valid registration certificate in the relevant class (E-2 or above). Additionally, they must submit Income Tax PAN, Tender Fee, and EMD as specified.
How can I participate in this tender?
Participants should download the tender documents online, prepare all required documents, and submit bids electronically via the NProcure portal before the deadline. Bids are opened publicly, and evaluation is based on technical and financial criteria. Assistance is available through the vendor training sessions organized weekly.
What is the deadline for bid submission?
The last date for bid submission is 17-09-2026 at 16:00 hours. It is recommended to submit bids well before this deadline to avoid last-minute technical issues. Bids received after the deadline will not be considered.
What are the key evaluation criteria?
Bids are evaluated based on technical competence (40%), financial proposal (30%), past performance (20%), and eligibility compliance (10%). A minimum of 50% in each category is required for qualification. The highest scoring bid will be awarded the contract.