TenderDekho Logo
Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract at Gandhinagar Healthcare Facilities

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹6,12,989

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

ELECTRICAL COOLER WATER COOLER GEYSER WATER LEVEL RECORDER

This government tender invites qualified electrical service providers to participate in a comprehensive electrical maintenance contract for healthcare facilities in Gandhinagar, Gujarat. The project involves preventive and corrective maintenance of split air conditioners, water coolers, and geysers across multiple government health centers, including GH Jam Khambhaliya, SDH Dwarka, and four Community Health Centers. The goal is to ensure uninterrupted operation of essential electrical equipment, supporting public health infrastructure. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, and relevant experience. The tender process is transparent and competitive, with detailed technical and financial specifications. The contract duration is 12 months, with an estimated value of Rs. 6,12,989.20. This is an excellent opportunity for licensed electrical firms to contribute to public health services and showcase their expertise in public sector electrical maintenance.

Scope Of Work

The selected contractor will be responsible for providing comprehensive maintenance services for split air conditioners, water coolers, and geysers at designated healthcare facilities. The scope includes:

  • Regular preventive maintenance and servicing of all electrical equipment.
  • Immediate repair and troubleshooting of faults.
  • Replacement of faulty parts with genuine components.
  • Ensuring compliance with safety standards and manufacturer guidelines.

Key deliverables include:

  • Scheduled maintenance reports
  • Fault rectification reports
  • Replacement and procurement logs

The process involves:

  1. Conducting initial inspection upon contract commencement.
  2. Performing routine preventive maintenance as per schedule.
  3. Responding promptly to breakdown calls.
  4. Documenting all activities and submitting reports.

Specifications for equipment include:

Equipment Type Capacity Maintenance Frequency
Split A.C. Various Monthly/Quarterly
Water Cooler Standard Monthly
Geyser Various Monthly

The contractor must ensure availability of spare parts, trained technicians, and adherence to safety protocols throughout the contract period.

Technical Specifications

The maintenance services must comply with the following technical parameters:

Equipment Type Technical Standards Maintenance Frequency
Split A.C. IS 1391, IS 1554 Monthly/Quarterly
Water Cooler IS 8142 Monthly
Geyser IS 884 Monthly

Procedures include:

  • Initial inspection and assessment
  • Scheduled preventive maintenance
  • Fault diagnosis and repair
  • Replacement of parts with OEM certified components
  • Final testing and commissioning

Technicians must be certified and trained in electrical safety and equipment handling. All work must adhere to standard safety protocols and manufacturer guidelines.

Financial Requirements

The total estimated cost for the contract is Rs. 6,12,989.20. The budget breakdown includes:

Item Cost (Rs.)
Preventive Maintenance 3,00,000
Repair and Replacement 2,00,000
Spare Parts 1,12,989.20

Payment terms are as follows:

  • 30% advance upon contract signing
  • 40% after completion of initial 6 months
  • 30% upon final completion and acceptance

Bidders must submit financial proposals in the prescribed format, ensuring transparency and competitiveness.

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Eligibility Criteria

✓ Must have valid electrical contractor license issued by the Government of Gujarat.
✓ Must possess GST registration and PAN card.
✓ Must submit bid fee and earnest money deposit (EMD) in the prescribed format.
✓ Must have at least one year of experience in electrical maintenance work for healthcare or similar public infrastructure.
✓ Financially stable with average annual turnover of at least Rs. 3,00,000 in the last three years.

Qualification Minimum Requirement
Electrical Contractor License Valid and issued by Gujarat government
GST Registration Active and valid
Experience Minimum 1 year in relevant work
Financial Turnover Rs. 3,00,000 annually

Bidder must submit all required documents, including experience certificates, registration certificates, and declaration letters, as specified in the tender documents.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender seeks to appoint a qualified contractor for comprehensive electrical maintenance at healthcare facilities in Gandhinagar, ensuring uninterrupted operation of split A.C., water coolers, and geysers across multiple government health centers.

What are the key eligibility criteria for bidders?

Bidders must possess a valid electrical contractor license issued by the Gujarat government, GST registration, PAN card, and at least one year of relevant experience. They must also submit all required documents, including bid fee, EMD, and experience certificates, as detailed in the tender documents.

How can I participate in the bidding process?

Participants should download tender documents, pay the bid fee and EMD, and submit technical and financial bids electronically via the official portal before the deadline. A pre-bid meeting may be scheduled for clarifications, and all submissions must adhere to specified timelines.

What are the technical specifications for the maintenance work?

The contractor must follow IS standards for electrical equipment, perform scheduled preventive maintenance, and ensure OEM-certified parts are used. Technicians must be trained, and all work should comply with safety protocols and manufacturer guidelines.

What is the evaluation criteria for the bids?

Bids will be scored based on technical competence (50%), experience (30%), and cost competitiveness (20%). A minimum of 35 marks in technical evaluation is required to qualify for the financial assessment. The contract will be awarded to the most qualified and cost-effective bidder.