Government Tender for Electrical Maintenance Contract at GMERS Hospital Navsari
Bid Publish Date
29-Aug-2026, 7:00 am
Bid End Date
10-Sep-2026, 12:30 pm
Value
₹3,39,592
Location
Progress
This government tender invites qualified electrical service providers to submit bids for the annual comprehensive maintenance contract at GMERS Hospital and College Campus in Navsari, Gujarat. The project aims to ensure uninterrupted operation of Split AC units, Water Coolers, and Motor Pump Sets across the hospital and college premises. Bidders must meet strict eligibility criteria, including valid certifications, licenses, and financial stability, to qualify for this lucrative government project. The tender process is open to experienced contractors specializing in electrical maintenance, with a completion period of 12 months. The procurement is managed through an online e-Procurement platform, ensuring transparency and efficiency. This opportunity is ideal for electrical contractors seeking government sector projects with substantial scope and long-term engagement in Gujarat. The estimated project value is approximately INR 3,39,592, with detailed technical specifications and compliance requirements outlined in the tender documents.
Scope Of Work
• Provide comprehensive maintenance services for Split AC units, Water Coolers, and Motor Pump Sets at GMERS Hospital and College Campus Navsari.
• Conduct routine inspections, preventive maintenance, and repairs to ensure optimal performance.
• Maintain detailed records of service activities and issue regular reports.
• Ensure compliance with safety standards and government regulations.
- Initial assessment and site inspection.
- Preparation of maintenance schedule.
- Execution of preventive and corrective maintenance tasks.
- Testing and commissioning of repaired equipment.
- Final reporting and documentation.
| Equipment Type | Maintenance Frequency | Key Specifications |
|---|---|---|
| Split AC | Quarterly | 1.5 Ton, Inverter |
| Water Cooler | Monthly | 100 L Capacity |
| Motor Pump Set | Bi-Annual | 3 HP, Submersible |
• All work must be performed by certified technicians.
• Use of genuine spare parts and adherence to manufacturer guidelines is mandatory.
• Emergency repair services should be available within 24 hours.
• The contractor must provide a detailed maintenance plan and timeline.
Technical Specifications
• Equipment must meet the specifications outlined in the tender documents.
• AC units: 1.5 Ton, Inverter type, energy-efficient.
• Water coolers: 100 L capacity, with cooling and filtration features.
• Pump sets: 3 HP, submersible, suitable for hospital and college use.
• All electrical components should comply with IS standards.
• Maintenance procedures include inspection, cleaning, repairs, and testing.
• Use only approved spare parts and accessories.
• Technical procedures must follow manufacturer guidelines and safety standards.
| Parameter | Specification |
|---|---|
| AC Capacity | 1.5 Ton |
| Water Cooler Capacity | 100 Liters |
| Pump Power | 3 HP, Submersible |
| Power Supply | 230V / 50Hz |
| Certification | IS standards compliance |
Financial Requirements
The estimated project cost is approximately INR 3,39,592. Bidders must submit a detailed financial proposal, including breakdowns for labor, materials, and other expenses. The bid should specify the rate per unit or service as per the prescribed format. Payment terms include an initial advance upon contract signing, followed by milestone-based payments linked to completed work stages. The total bid amount must be valid for 120 days from the bid submission deadline. The successful bidder will be required to provide a performance security equivalent to 5% of the bid value, refundable after successful contract completion. All financial proposals should be submitted electronically through the designated e-Procurement portal, adhering to the specified formats and deadlines.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
29-08-2026 12:30:00
Document Download End
10-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹3,39,592
Bid To RA
No
Item Category
Electrical and Maintenance Works
Authority & Contact
Officer Inviting Bids
Superintending Engineer [Electrical]
Bid Opening Authority
Superintending Engineer [Electrical]
Address
Project Implementation Unit, NRHM/PIU Building 4th FLoor, Civil Hospital Campus, Gandhinagar.382012
Contact Details
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Documents 7
0.SBD Book Navsari GMERS Hospital.pdf
TENDER_DOCUMENT
15 Navsari GMERS AC WC Pump Schedule B.pdf
TENDER_DOCUMENT
16. Standard Specification for Electrical Work (1).pdf
TENDER_DOCUMENT
ANNEXURE-A.pdf
TENDER_DOCUMENT
PQ CRITERIA.pdf
TENDER_DOCUMENT
Terms and Conditions For AC Machines.pdf
TENDER_DOCUMENT
TENDER NOTICE NO - 74.pdf
TENDER_DOCUMENT
Categories
8
Bidding Process
Process Timeline
10-09-2026 18:02
10-09-2026 18:05
Required Forms
Priliminary
Tender Fee EMD And Registration Details Form
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Priliminary Stage
Upload scan copy of the Tender / Bid fee Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favor of PIU GENERAL FUND A/C 11-114
RequiredUpload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Bank Guarantee from any scheduled Indian bank in the format given in Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above) and Bank Guarantee of Schedule and Private Banks shall be considered as per GoG Finance Departments Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment. Or Through Fixed Deposit of Nationalized / Schedule Bank Should be in favour of PIU GENERAL FUND A/C 11-114
RequiredUpload scan copy of the Valid GST Registration Certificate
RequiredUpload scan copy of the Valid PAN Card
RequiredUpload Scan copy of Valid Contractor license issued by Government of Gujarat
RequiredUpload Scan copy of Valid Contractor Registration Certificate issued by R&B Department Government of Gujarat.
RequiredUpload scan copy of Declaration Letter of Bidder Annexure - A
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Eligibility Criteria
• ✓ Must have valid GST registration and PAN card.
• ✓ Must possess a valid contractor license issued by the Government of Gujarat.
• ✓ Must have experience in electrical maintenance for healthcare or educational institutions.
• ✓ Financial stability with minimum turnover of INR 10 lakh in the last fiscal year.
• ✓ Must submit bid fee and earnest money deposit as specified.
| Criteria | Requirement |
|---|---|
| Bid Fee | INR 600 via Demand Draft or Bankers Cheque |
| Earnest Money Deposit (EMD) | FDR, Bank Guarantee (if applicable), or Fixed Deposit |
| GST Registration | Valid GST Certificate |
| PAN Card | Valid PAN Card |
| Contractor License | Valid license issued by Gujarat Government |
| Registration Certificate | Valid Contractor Registration by R&B Department |
| Declaration Letter | Annexure-A of the tender document |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this government tender?
This tender involves providing annual comprehensive electrical maintenance for Split AC units, Water Coolers, and Motor Pump Sets at GMERS Hospital and College Campus Navsari. The scope includes routine inspections, preventive maintenance, repairs, and compliance with safety standards to ensure uninterrupted operation of essential electrical equipment in healthcare and educational facilities.
Who is eligible to bid for this electrical maintenance contract?
Eligible bidders must possess a valid GST registration, PAN card, contractor license issued by the Gujarat government, and relevant experience in electrical maintenance for healthcare or educational institutions. They must also submit the required bid fee, earnest money deposit, and all supporting documentation as specified in the tender documents.
What are the key dates and deadlines for this tender?
The bid submission opens on 29-08-2026 at 12:30 PM and closes on 10-09-2026 at 6:00 PM. The bid opening will occur immediately after the deadline at 6:00 PM. Bidders must ensure timely submission of all required documents and bid forms through the official portal to participate in this transparent procurement process.
What technical specifications must the equipment meet?
All electrical equipment, including AC units, water coolers, and pump sets, must meet IS standards and manufacturer specifications. For example, AC units should be 1.5 Ton inverter types, water coolers with 100 L capacity, and 3 HP submersible pump sets. Use of genuine spare parts and adherence to safety protocols are mandatory throughout maintenance activities.
How is the evaluation process conducted?
Bids are evaluated based on technical competence (50%), financial proposal (30%), and past experience (20%). A minimum technical score of 70% is required to qualify for financial bid opening. The process emphasizes compliance with eligibility criteria, quality standards, and cost-effectiveness, ensuring transparency and fairness in awarding the contract.