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Open State Governments & UT NPROCURE

Government Tender for Electrical Works: Providing Temporary E.I. & Sound System for Tapi District Republic Day Celebration

Bid Publish Date

01-Jan-2026, 4:00 pm

Bid End Date

08-Jan-2026, 6:00 pm

Value

₹2,98,504

Location

TAPI , GUJARAT

Progress

Issue01-Jan-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

01  Days

Currency Type

Single

Categories 3

ELECTRICAL EMG MACHINE SOUND SYSTEM

This government tender offers an excellent opportunity for qualified electrical and event management firms to provide temporary Electrical Installation (E.I.), Sound System setup, and standby DG set for the Tapi District's Republic Day celebration. The project involves installing and testing audio-visual equipment, ensuring safety compliance, and coordinating rehearsals for a seamless event. With an estimated cost of approximately ₹2,98,504, the tender emphasizes transparency, technical expertise, and timely delivery. Bidders must meet eligibility criteria, submit all required documents, and adhere to the online bidding process via NProcure. This contract is ideal for reputed firms with experience in large-scale government events, electrical installations, and sound system management. The project aims to enhance the district's Republic Day celebrations, showcasing the bidder's capability to handle critical government projects with professionalism and quality.

Scope Of Work

The selected contractor will be responsible for:

  • Supplying and installing temporary Electrical Infrastructure (E.I.) and Sound System for the Republic Day celebration in Tapi District.
  • Providing a standby Diesel Generator (DG) set to ensure uninterrupted power supply.
  • Coordinating rehearsals and event-day setup to ensure smooth operation.
  • Ensuring all electrical and sound equipment meet safety and quality standards.
  • Conducting testing and commissioning of all systems prior to the event.

The process involves:

  1. Site assessment and planning.
  2. Procurement of equipment and materials.
  3. Installation of electrical wiring, sound system, and DG set.
  4. Testing and quality checks.
  5. Final setup and handover before the event date.
Equipment/Services Specifications
Sound System High-power speakers, microphones, amplifiers
Electrical Setup Temporary wiring, distribution boards
DG Set Standby generator, capacity as per load

The contractor must ensure compliance with all safety regulations and obtain necessary approvals from local authorities.

Technical Specifications

The contractor shall ensure that all electrical and sound equipment meet the following technical parameters:

Parameter Specification
Power Capacity Minimum 10 kVA DG set
Sound System Minimum 4 kW speakers, wireless microphones
Wiring Heavy-duty, weatherproof wiring
Safety Standards Compliant with IS standards

Procedures include:

  • Site inspection and assessment.
  • Equipment procurement.
  • Installation as per approved layout.
  • Testing and commissioning.
  • Final inspection and approval before event.

Financial Requirements

The estimated project cost is approximately ₹2,98,504. Bidders must submit a bid offer within this budget, with a detailed cost breakdown:

Cost Component Estimated Cost
Equipment Rental ₹1,80,000
Installation & Labour ₹70,000
Miscellaneous ₹48,504

Payment terms are as follows:

  • 50% advance upon contract signing.
  • 50% after successful completion and approval.
  • Payments will be made via bank transfer within 7 days of invoice submission.
  • All costs must be inclusive of taxes and duties.

Documents 4

condition.pdf

TENDER_DOCUMENT

CORRECTION NOTICE ;- 01 OF 2025-26.pdf

TENDER_DOCUMENT

FINAL _ SBD (Electrical Work) _ 2024 _ 120 pg (2).pdf

TENDER_DOCUMENT

schedule-B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License of E2 class or above.
✓ Must possess GST Registration Certificate.
✓ Must submit a Solvency Certificate from a scheduled/nationalized bank issued on or after 01/01/2026, covering at least 20% of the tender value.
✓ Must provide valid Income Tax PAN Card.
✓ Must submit FDR for EMD in favor of Deputy Executive Engineer, Electrical (R&B) Sub Division, Vyara, valid for at least 180 days.
✓ Must have prior experience in executing government electrical or event management projects, with relevant certificates.

Financial Qualification Details
Minimum turnover ₹5,00,000 in last financial year
Experience At least 2 similar government projects in last 5 years
Certification Valid electrical license, GST, and tax documents

Note: Incomplete or invalid documents will lead to disqualification.

Bidding Process

Process Timeline

1. Prilimary Stage

09-01-2026 12:30

2. Commercial Stage

09-01-2026 12:35

Required Forms

Prilimary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Prilimary Stage

1

D.D for Tender fee in Favour of Executive Engineer, Electrical (R and B) Division Surat

Required
2

FDR for EMD ( Not less than 180 Days) in favour of Deputy Executive Engineer Electrical (R and B) Sub Division Vyara

Required
3

Certificate Copy of Income Tax Pan Card

Required
4

Solvency Certificate of Scheduled/ Nationalized Bank issued in on or after 01/01/2026 (Minimum 20 Percentage Amount Put to tender.).

Required
5

Latest Valid License of Electrical Contractor

Required
6

GST Registration Certificate

Required
7

Valid Electrical Registration certificate of Approved contractor E2 class and above

Required
8

Kindly Attach Scan Copy of Form 3A for successfully completing the Similar Type of work of Government of Gujarat works completed in last Five Financial years. . (Board, Corporation, Nigam etc. works will not be considered)

Required
9

The experience certificates in form 3(A) issued by Event Management company or private organization function will not be considered

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 08-01-2026 at 6:00 PM. Bidders must ensure all documents are uploaded and complete before this deadline to participate in the tender process.

What documents are required to qualify for this tender?

Eligible bidders must submit:

  • Tender fee receipt
  • EMD FDR valid for 180 days
  • Income Tax PAN Card
  • Solvency Certificate (minimum 20% of tender value)
  • Valid electrical contractor license
  • GST registration
  • Experience certificates for similar government projects
  • Other specified documents as detailed in the tender notice.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), price (30%), and technical compliance (20%). Bidders must score at least 70% in technical evaluation to qualify for financial assessment. The highest combined score will determine the winning bid.

Can I submit my bid physically?

No, all bids must be submitted electronically via the NProcure portal. Physical submissions are not accepted under this tender process. Bidders are encouraged to attend training sessions for online bidding.

What are the key technical specifications for the electrical setup?

The electrical setup must include a minimum 10 kVA DG set, weatherproof wiring, and equipment meeting IS standards. The sound system should comprise high-power speakers and wireless microphones. All equipment must be tested and compliant before the event.