Government Tender for Electrical Works at 132kV Bhestan S/S - Upkeeping, Housekeeping & Grass Cutting
Progress
This government tender offers a valuable opportunity for experienced contractors in the power and electrical maintenance sector to secure a contract for upkeep, housekeeping, and grass cutting at the 132kV Bhestan Substation under GETCO. The project involves comprehensive maintenance activities across all premises, ensuring safety, cleanliness, and operational efficiency. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit their bids electronically within specified deadlines. The tender process is structured in multiple stages, with evaluation based on technical competence and bid competitiveness. With a contract duration of 12 months and an estimated value of INR 16,48,733.76, this tender is ideal for companies specializing in electrical infrastructure, civil maintenance, and environmental management within the power sector. Participating in this tender can lead to long-term government contracts, contributing to the reliable operation of critical power infrastructure in Gujarat.
Scope Of Work
The scope of work encompasses the following key activities:
- Regular upkeep and maintenance of the control room, office premises, and switchyard within the 132kV Bhestan Substation.
- Housekeeping, cleaning, and grass cutting across all campus areas.
- Mowing, trimming, and clearing of grass and vegetation to ensure safety and operational efficiency.
- Maintenance of electrical installations and related infrastructure.
- Ensuring cleanliness and safety standards are maintained at all times.
The process includes:
- Initial assessment and site inspection to understand the existing conditions.
- Preparation of a detailed work plan including schedules for cleaning, grass cutting, and maintenance.
- Execution of maintenance activities as per approved plans.
- Regular monitoring and reporting to the Superintending Engineer.
- Adherence to safety standards and environmental regulations.
| Activity | Frequency | Standards | Remarks |
|---|---|---|---|
| Cleaning of control room & offices | Daily | As per Govt. norms | Ensure dust-free environment |
| Grass cutting | Bi-weekly | Safety compliant | Use of appropriate tools |
| Maintenance of electrical equipment | Monthly | Manufacturer standards | Preventive checks |
| Waste disposal | Weekly | Environmentally compliant | Proper segregation |
Contractors must ensure timely completion of all activities and submit progress reports periodically.
Technical Specifications
The technical specifications include compliance with the following parameters:
| Parameter | Specification |
|---|---|
| Electrical Equipment | As per IS standards and manufacturer guidelines |
| Maintenance Tools | Approved and calibrated tools for electrical and civil works |
| Grass Cutting Machinery | Lawn mowers, trimmers, and vegetation clearance tools |
| Safety Standards | PPE, safety signage, and adherence to safety protocols |
| Environmental Norms | Waste disposal, chemical handling, and pollution control |
Sequential process for technical compliance:
- Review of tender specifications.
- Submission of technical documents including certificates.
- Site inspection and pre-bid queries.
- Demonstration of machinery if required.
- Final technical evaluation and approval.
All technical activities must conform to applicable Indian standards and safety regulations.
Financial Requirements
The estimated contract value is approximately INR 16,48,733.76. The financial proposal should include a detailed rate analysis for each activity, submitted in the prescribed format. Payment terms are linked to milestones, with monthly payments based on work completion reports. The bid price must be inclusive of all taxes, duties, and levies. The financial bid should be valid for 180 days from the bid submission date. Bidders are required to submit a breakdown of costs, including manpower, materials, equipment, and overheads. The total cost should be competitive and aligned with market rates, ensuring quality and timely execution of the scope of work.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
30-09-2026 19:00:00
Document Download End
21-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹16,48,734
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
The Superintending Engineer
Bid Opening Authority
The Superintending Engineer
Address
1st floor, Office of the Superintending Engineer, Circle Office, GETCO, Kabilpore, GRID Navsari-396424
Contact Details
9925209699
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
1. Tender Notice ET-122.pdf
TENDER_DOCUMENT
2. QR GCC and TCC ET-81.pdf
TENDER_DOCUMENT
3. Price Bid ET-122.pdf
TENDER_DOCUMENT
Categories
13
Bidding Process
Process Timeline
21-10-2026 16:10
21-10-2026 16:15
21-10-2026 16:30
Required Forms
Preliminary
Tender fee & EMD
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender fee payment acknowledgement receipt
RequiredEMD payment acknowledgement receipt
RequiredStage - Technical Stage
Scan copy of Certificate of Registration as Approved Vender with GETCO OR Certificate of Authorized dealer of approved manufacturers along with certificate of registration of the original manufacturer with GETCO
RequiredScan copy of work order with work completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement
RequiredScan copy of valid Bank Solvency Certificate
RequiredScan copy of Provident Fund Code Number registration Documents
RequiredScan copy of GST Registration Number registration Documents
RequiredScan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years
RequiredPartnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredScan copy of PAN Number Document
RequiredScan copy of Duly filled & signed Annexure 1 to 8 on Pg. 145-154
RequiredScan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)
RequiredAny other documents
Scan copy of Duly Signed / attested Integrity Pact i.e on Pg. no.05 of tender booklet
RequiredElectrical Contractor License with latest validation
RequiredUnder taking in respect of reference to NCLT
RequiredScan copy of Declaration of Conflict of Interest on Company Letter head
RequiredScan copy of Declaration of Relationship with employee on Company Letter head
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
- ✓ Must have valid registration as an approved vendor with GETCO or authorized dealer certification.
- ✓ Experience in electrical maintenance, housekeeping, and civil works.
- ✓ Submission of EMD (Earnest Money Deposit) and tender fee acknowledgment.
- ✓ Financial stability evidenced by valid Bank Solvency Certificate.
- ✓ Submission of Income Tax Returns, Profit & Loss Accounts, and Balance Sheets for the last three financial years.
- ✓ Valid Electrical Contractor License.
- ✓ Experience certificates for similar projects undertaken.
- ✓ Partnership deed or Proprietorship documents.
- ✓ Duly signed and filled Annexures 1 to 8.
- ✓ Declaration of Conflict of Interest and Relationship with employees.
| Qualification Requirement | Details |
|---|---|
| Tender Fee | INR 1180 |
| EMD | As specified in tender document |
| Financial Turnover | Minimum annual turnover as per tender norms |
| Experience | At least 1 similar completed project in last 3 years |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this government tender?
The scope includes upkeep, housekeeping, cleaning, grass cutting, and maintenance activities at the 132kV Bhestan Substation. Contractors are responsible for ensuring safety, cleanliness, vegetation control, and electrical infrastructure maintenance across all campus premises, with activities scheduled regularly and monitored for quality.
What are the key eligibility criteria for bidders?
Bidders must possess valid registration with GETCO or authorized dealer certification, demonstrate experience in similar projects, submit financial documents like income tax returns and bank solvency certificates, and hold valid electrical licenses. All required documents must be uploaded as per tender specifications.
How can I participate in this tender process?
Participation involves downloading tender documents, attending training sessions if needed, and submitting technical and financial bids online before the deadline. Ensure all documents are correctly uploaded, tender fee and EMD are paid, and bid formats are adhered to. Bids are opened publicly on scheduled dates.
What are the evaluation criteria and how is the winner selected?
Bids are evaluated based on technical competence (50%) and financial offer (50%). The minimum technical score is 70%. The highest overall score, considering experience, technical capability, and bid price, determines the successful bidder.
What are the important dates and deadlines I should be aware of?
Key dates include 30th September 2026 for bid start, 21st October 2026 for bid submission deadline, and scheduled opening of bids on the same day. Bidders must ensure timely submission to participate in the evaluation process.