Open State Governments & UT NPROCURE

Government Tender for Electrical Works: AC Machines, Lifts, Conference Systems & Lighting

Bid Publish Date

24-Dec-2025, 2:30 pm

Bid End Date

03-Jan-2026, 4:00 pm

Value

₹1,05,78,751

Location

GANDHINAGAR , GUJARAT

Progress

Issue24-Dec-2025, 2:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹3,600

Contract Form

Works

Completion Period

3  Months

Currency Type

Single

Categories 2

ELECTRICAL MACHINE

This government tender offers an excellent opportunity for electrical contractors to participate in a high-value project in Gandhinagar, Gujarat. The scope includes providing and installing AC machines, lifts, conference systems, and lighting at the New Prant, Mamlatdar, and Sub Registrar Office. Managed by the Roads and Buildings Department, this project emphasizes quality, safety, and timely execution. Bidders must meet strict eligibility criteria, including experience, financial stability, and valid licenses. The tender process is fully electronic, ensuring transparency and efficiency. With an estimated value of Rs. 1.05 crore, this tender invites qualified companies to contribute to government infrastructure development, offering significant business opportunities in the electrical sector.

Scope Of Work

The scope of work for this tender includes:

  • Supply and installation of air conditioning units suitable for government office environments.
  • Provision and erection of lifts compliant with safety standards and capable of handling specified loads.
  • Installation of conference systems including audio-visual equipment as per specifications.
  • Electrical wiring and lighting for the entire premises, including compound lighting.

The process involves:

  1. Site assessment and preparation.
  2. Delivery of materials as per approved specifications.
  3. Installation and commissioning of AC units, lifts, and lighting systems.
  4. Testing and quality checks to ensure compliance.
  5. Handover of fully functional systems to the government authorities.

Key deliverables include:

  • Fully operational AC systems.
  • Certified lifts installed and tested.
  • Conference systems ready for use.
  • Complete electrical wiring and lighting setup.
Specification Details
AC Units Energy-efficient, suitable for office environment
Lifts Capacity: 8-10 persons, safety compliant
Conference Systems HD audio-visual, integrated control
Lighting LED-based, energy-saving

All materials must conform to the standards specified in the tender documents, and bidders must submit detailed technical proposals for approval.

Technical Specifications

The technical specifications include:

Parameter Specification
AC Units Energy-efficient, suitable for office climate
Lifts Capacity: 8-10 persons, safety standards compliant
Conference System HD audio-visual, integrated control panel
Lighting LED, energy-saving, suitable for office environment

Sequential process:

  1. Material procurement based on approved specifications.
  2. Installation as per technical drawings.
  3. Electrical wiring following safety codes.
  4. System testing and commissioning.
  5. Final inspection and approval.

All equipment must meet the standards outlined in the tender documents, including IS certifications where applicable. Bidders are encouraged to review detailed technical specifications in the provided documents for compliance and quality assurance.

Financial Requirements

The estimated project cost is Rs. 1,05,78,751.11, with detailed cost components as follows:

Cost Component Amount (Rs.)
Material & Equipment Rs. 70,00,000
Labour & Installation Rs. 25,00,000
Miscellaneous & Contingency Rs. 10,78,751

Payment terms include:

  • Advance payment of 10% upon contract signing.
  • Progress payments based on milestones achieved.
  • Final payment after successful completion and inspection.

Bidders must submit a detailed financial proposal aligned with the tender guidelines, including breakdowns for each component. The total bid should not exceed the estimated project cost, and all costs must be inclusive of taxes except GST, which is payable separately.

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Eligibility Criteria

  • ✓ Must have valid registration under the Electrical Contractor License (Category C and Above).
  • ✓ Proven experience in executing similar electrical works for government offices within the last 5 years.
  • ✓ Minimum annual financial turnover of Rs. 4.23 crore in at least one of the last 5 financial years.
  • ✓ Must possess GST registration and Bank Solvency Certificate of at least 25% of the tender value.
  • ✓ Submission of Tender fee Rs. 3600 and EMD of Rs. 26,44,688 in FDR form for the current year.
  • ✓ Valid G.S.T. Registration Number.
  • ✓ Submission of OEM/Authorized Certificate for electrical equipment.
  • ✓ Evidence of similar work experience in electrical installations, including completion certificates.
Qualification Requirement Details
Registration Valid Electrical Contractor License
Experience Similar project experience in government sector
Financial Turnover ≥ Rs. 4.23 crore in last 5 years
Documentation PAN, GST, Bank Solvency, Experience Certificates
Technical OEM/Authorized certification, valid electrical licenses

Bidders must ensure all documents are valid and submitted in the prescribed format to qualify for tender evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

03-01-2026 16:02

2. Commercial Stage

03-01-2026 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

AMC FOR LIFT FOR 15 YEARS (To be filled by CONTRACTOR

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee Rs.3600/-

Required
2

Kindly attach Scan copy of S.D. Rs.5,29,000/- in FDR Form (NOT LESS THAN 12 Months)/Exemption Certificate Not Valid

Required
3

Kindly attach Scan Copy of PAN card.

Required
4

Kindly attach Scan copy of Bank Solvency of 25 Percentage of Tender Amount (ie 25 Percentage of Rs.1,05,78751.11 Equalto 26,44,688.00) of Nationalized / Schedule Bank / Private Bank of Current Calendar Year-2025.

Required
5

Kindly attach Scan copy Bidder shall have Annual financial turnover of Rs.4,23,15,005.00. Of estimated amount including all taxes except GST & more of any one year of last 5 financial years from current financial year ending march 2025 (as per the SBD formula given in 4.5.3 (a)) (C.A. Certificate with UDIN number will be considered)

Required
6

Kindly attach Scan copy of Valid G.S.T. Registration Number

Required
7

Kindly attach Scan copy of Valid C and Above Category Registration [Electrical]

Required
8

Kindly attach Scan copy of Valid Electrical Contractor License (Renewal Receipt not Accepted)

Required
9

Kindly attach Scan copy of O.E.M. / Authorize Certificate.

Required
10

Kindly Attach Copy of Bidders M.O.U. with lift Agency on Rs.300 stamp paper duly notarized As per Annexure-A

Required
11

Kindly attach Scan Copy of Single Similar work Experience. Of the Last 5 years Bidder shall have done E.I.work updated completion cost of work not below Rs. 42,31,500.00 Excluding GST. For Government work Completion certificate in form -3-A OR If from 3A issued by employer to substantiate successful experience of similar work. When employer of similar work is not a government, following need also to be furnished. a. Self Attested copy of work order b. Self Attested copy of Agreement c. Self Attested copy of Completion Certificate d. Self Attested copy of Final Bill e. Self Attested copy of TDS Certificate f. Self Attested copy of letter of permission given by employer for subletting the work.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 3rd January 2026 at 4:00 PM. Bidders must upload all required documents and complete the submission process before this time to be eligible.

What documents are required to participate in this tender?

Participants must submit:

  • Tender fee Rs. 3600
  • FDR for security deposit Rs. 5,29,000
  • Valid PAN card
  • Bank solvency certificate
  • Annual financial turnover proof
  • GST registration
  • Electrical contractor registration
  • OEM/Authorized certificate
  • Experience certificates for similar projects
    All documents must be scanned and uploaded as per the guidelines specified in the tender documents.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), financial proposal (30%), compliance with specifications (20%), and past performance (10%). Minimum qualifying marks are 50%. The highest scoring bidder will be awarded the contract.

Can I attend the pre-bid meeting physically?

The tender process is fully online; however, a free vendor training session is organized every Saturday at (n)code solutions, Ahmedabad. Bidders are encouraged to attend to clarify doubts and understand the e-procurement process better.

What is the estimated project cost and scope?

The estimated project cost is Rs. 1,05,78,751.11, covering supply and installation of AC units, lifts, conference systems, and lighting. The scope includes site assessment, material procurement, installation, testing, and commissioning of all electrical systems as per technical specifications.

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