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Closed Open State Governments & UT NPROCURE

Government Tender for Electrical Works: Replacing AC Machines at Junagadh District Library

Bid Publish Date

19-Jun-2025, 10:30 am

Bid End Date

30-Jun-2025, 10:30 am

EMD

₹2,500

Value

₹2,48,052

Location

JUNAGADH , GUJARAT
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Progress

Issue19-Jun-2025, 10:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Days

Currency Type

Single

Categories 2

ELECTRICAL NETWORK CARD

This government tender offers qualified electrical contractors an opportunity to undertake AC machine replacement at the District Library and NIC Server Room in Junagadh. Organized by the Gujarat Roads and Buildings Department, the project focuses on upgrading cooling systems in key government facilities. Bidders must meet specific eligibility criteria, including valid licenses, tax registrations, and financial solvency, and submit their bids online before the deadline. The scope involves dismantling old units, installing new energy-efficient AC systems, and ensuring compliance with safety standards. With an estimated project value of approximately ₹2,48,052 and a completion timeline of 12 days, this tender emphasizes transparency, quality, and timely execution. It is ideal for experienced electrical service providers seeking to contribute to public infrastructure development in Gujarat. The process includes detailed technical specifications, competitive evaluation, and secure online bidding, fostering a transparent procurement environment.

Scope Of Work

The scope of work for this tender includes the following key activities:

  • Dismantling and removal of existing AC machines in the District Library and NIC Server Room.
  • Supplying and installing new, energy-efficient AC units as per specifications.
  • Ensuring proper electrical wiring and connections in compliance with safety standards.
  • Testing and commissioning of all installed systems.
  • Providing maintenance guidelines and documentation.

Key deliverables:

  • Fully operational AC systems in designated areas.
  • Dismantled old units with proper disposal.
  • Certification of testing and commissioning.

Sequential process:

  1. Site inspection and assessment.
  2. Submission of technical proposal.
  3. Approval of design and specifications.
  4. Dismantling of old AC units.
  5. Installation of new AC units.
  6. Testing, commissioning, and handover.
Specification Details
AC Capacity As per site requirement
Power Supply 230V / 50Hz
Energy Efficiency Star-rated units
Installation Standards BIS and IEC standards

All work must be completed within 12 days from the date of commencement, with adherence to safety protocols and quality assurance measures.

Technical Specifications

The technical specifications for the AC units include:

Parameter Specification
Capacity As per room size and load calculations
Power Supply 230V, 50Hz, single-phase
Energy Efficiency Minimum 3-star rating
Refrigerant R-410A or equivalent
Noise Level Not exceeding 55 dB
Installation Standards Compliant with BIS and IEC standards

Bidders should follow the sequential procedure:

  1. Review site conditions.
  2. Select appropriate AC units.
  3. Submit detailed technical proposal.
  4. Obtain approval from project authorities.
  5. Proceed with installation and testing.

All technical parameters must meet or exceed the specified standards to ensure safety, efficiency, and durability of the installed systems.

Financial Requirements

The estimated project cost is approximately ₹2,48,052, with a bid security (EMD) of ₹2,500. The financial proposal should include detailed cost breakdowns:

Item Cost (INR)
AC Units As per specifications
Installation Labour and materials
Testing & Commissioning As per standards
Miscellaneous Disposal, transportation

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after installation and initial testing.
  • Remaining 20% after successful commissioning and handover.

All financial offers must be inclusive of applicable taxes and duties, and submitted through the designated online portal within the specified deadline.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Electrical Works

Authority & Contact

Officer Inviting Bids

The Deputy Executive Engineer, Electrical (R & B) Sub Division,Azad Chowk,Junagadh

Bid Opening Authority

The Deputy Executive Engineer, Electrical (R & B) Sub Division,Azad Chowk,Junagadh

Address

O/o The Deputy Executive Engineer, Electrical (R & B) Sub Division,Azad Chowk,Junagadh

Contact Details

[email protected]

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Documents 6

Schedule-A.pdf

TENDER_DOCUMENT

Schedule-B.pdf

TENDER_DOCUMENT

Dismantle Material Statement.pdf

TENDER_DOCUMENT

E Tender Notice No.08 of 2025-26 (Second Attempt).pdf

TENDER_DOCUMENT

Notice Inviting Online Tender.pdf

TENDER_DOCUMENT

SBD.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must hold a valid Electrical Contractor license issued by the IMP Department.
  • ✓ Certified copy of Income Tax PAN Card.
  • ✓ Solvency Certificate from a Schedule/Nationalized Bank issued in 2025.
  • ✓ GST Registration Certificate.
  • ✓ Valid Registration Certificate in E-2 Class or above.
  • ✓ Submission of scanned Tender Fee and EMD FDR/Exemption Certificate.
Qualification Requirement Details
License Valid electrical contractor license (IMP Department)
Tax Registration GST and PAN certificates
Financial Solvency Solvency certificate of at least ₹1,00,000
Experience Proven experience in electrical AC installation for government projects
Registration Valid registration in appropriate class (E-2 or above)

All documents must be current, valid, and submitted as per tender guidelines to qualify for bid evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

30-06-2025 16:05

2. Commercial Stage

30-06-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Latest valid license of Electrical Contractor issued by the IMP Department.

Required
2

Certified copy of Income Tax PAN Card.

Required
3

Solvency Certificate of Schedule/Nationalized Bank issued in current calendar year 2025

Required
4

GST Registration certificate.

Required
5

Scan Copy of Tender Fee

Required
6

Scan Copy of EMD in FDR Form / Exemption Certificate

Required
7

Valid Registration Certificate in appropriate class. (E-2 Class & above)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this electrical works tender?

The bid submission deadline is 30th June 2025 at 4:00 PM. Bidders must upload all required documents and bid proposals before this time. Late submissions will not be accepted under any circumstances.

What are the eligibility criteria for participating in this government tender?

Eligible bidders must possess a valid electrical contractor license issued by the IMP Department, provide Income Tax PAN, GST registration, and a solvency certificate from a scheduled bank issued in 2025. Additionally, they must have E-2 class or above registration and relevant experience in AC installation for government projects.

How can I obtain the tender documents and participate in the bidding process?

Tender documents are available for free download from the official portal. Bidders must register on the portal, attend the vendor training camp if needed, and submit their technical and financial bids electronically. Ensure all documents are complete and uploaded before the deadline.

What technical specifications are required for the AC units in this project?

The AC units must have a capacity suitable for the room size, 230V/50Hz power supply, minimum 3-star energy efficiency rating, and comply with BIS and IEC standards. The refrigerant used should be R-410A or equivalent, and noise levels should not exceed 55 dB.

What is the evaluation process for the bids, and how is the winner selected?

Bids will be evaluated based on technical competence (40%), specification compliance (30%), cost (20%), and past performance (10%). The bid with the highest total score, meeting all minimum thresholds, will be awarded the contract. Transparency and fairness are maintained throughout the process.

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