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Open State Governments & UT NPROCURE

Government Tender for Electrical Works: Providing Temporary E.I. & Sound System for Kite Festival in Tapi District

Bid Publish Date

01-Jan-2026, 3:00 pm

Bid End Date

08-Jan-2026, 6:00 pm

Value

₹2,62,284

Location

TAPI , GUJARAT

Progress

Issue01-Jan-2026, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

01  Days

Currency Type

Single

Categories 3

ELECTRICAL EMG MACHINE SOUND SYSTEM

This government tender offers electrical contractors and event service providers an opportunity to supply and install temporary electrical infrastructure, sound systems, and standby power solutions for the Kite Festival in Tapi District. Managed by the Gujarat Roads and Buildings Department, this project emphasizes safety, technical excellence, and timely delivery for a high-profile public event. Bidders must meet strict eligibility criteria, including valid licenses, experience in government projects, and financial stability. The tender process involves multiple stages with detailed documentation and evaluation procedures. The project value is approximately ₹262,284.19, with a submission deadline of 8th January 2026. This is an ideal opportunity for experienced electrical and event infrastructure firms to showcase their capabilities in a prestigious government event, ensuring seamless power and sound support during the festival. Download the tender documents today and participate in this competitive bidding process to secure a government contract in Gujarat.

Scope Of Work

The scope of work involves providing comprehensive electrical and sound system solutions for the Kite Festival in Tapi District, scheduled for two days. Key deliverables include:

  • Installation of temporary electrical infrastructure (E.I.) to support festival activities
  • Deployment of high-quality sound systems suitable for outdoor events
  • Standby Diesel Generator (DG) sets for uninterrupted power supply
  • Ensuring all electrical equipment complies with safety standards and government regulations
  • Coordinating with the district authorities for setup and dismantling

The process involves:

  1. Site inspection and assessment
  2. Design and planning of electrical and sound system layout
  3. Procurement of equipment and materials
  4. Installation and testing of electrical and sound systems
  5. Providing standby power solutions during the event
  6. Dismantling and site clearance post-event

Specifications are detailed in the tender documents, including technical standards for electrical safety, sound quality, and generator capacity. Bidders must submit all required documentation and adhere to the timeline for successful project completion.

Technical Specifications

Parameter Specification
Electrical Infrastructure Temporary E.I. system capable of supporting festival activities
Sound System Outdoor-grade, weather-resistant sound equipment with adequate coverage
Generator Capacity Standby DG set of minimum 50 kVA capacity
Power Supply Uninterrupted power supply with safety compliance
Installation Site-specific design, approved by authorities
Testing & Commissioning Complete testing before event commencement

Process:

  1. Site survey and assessment
  2. Design approval
  3. Procurement of equipment
  4. Installation and testing
  5. Final inspection and commissioning

All technical equipment must meet BIS standards and safety regulations, with proper certification provided during submission.

Financial Requirements

The estimated project cost is approximately ₹262,284.19, which includes equipment procurement, installation, and dismantling. Payment terms are based on milestones:

Payment Milestone Percentage Description
Initial Payment 30% Upon contract signing and mobilization
Mid-Project Payment 40% After installation and successful testing
Final Payment 30% Post completion, inspection, and approval

Bidders must submit a detailed financial proposal with clear breakdowns. The bid should be valid for 30 days from submission, and all costs should be inclusive of applicable taxes. The security deposit (EMD) of specified amount must be submitted along with the bid.

Documents 4

CONDITION.pdf

TENDER_DOCUMENT

CORRECTION NOTICE ;- 01 OF 2025-26.pdf

TENDER_DOCUMENT

FINAL _ SBD (Electrical Work) _ 2024 _ 120 pg (2).pdf

TENDER_DOCUMENT

schedule-b.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid electrical contractor licenses of E2 class or above.
  • ✓ Must possess GST registration and valid Income Tax PAN.
  • ✓ Solvency certificate of at least 20% of the tender value issued by a scheduled or nationalized bank.
  • ✓ Experience in executing similar government electrical or event infrastructure projects within the last five financial years.
  • ✓ Submission of valid Electrical Registration Certificate and Electrical Contractor License.
  • ✓ Submission of Form 3A experience certificates for relevant projects.
Qualification Requirement Details
Tender Fee Payment Proof D.D. in favor of Executive Engineer, Electrical (R & B) Division Surat
EMD Submission FDR for EMD not less than 180 days in favor of Deputy Executive Engineer, Vyara
Income Tax & GST Valid PAN and GST Registration Certificates
Experience Certificates Form 3A for government projects completed in last 5 years
License & Registration Valid Electrical Contractor License (E2 class or above)

Critical points include compliance with technical and financial eligibility, experience in government projects, and submission of all required certificates and documents.

Bidding Process

Process Timeline

1. Prilimary Stage

09-01-2026 12:30

2. Commercial Stage

09-01-2026 12:35

Required Forms

Prilimary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Prilimary Stage

1

D.D for Tender fee in Favour of Executive Engineer, Electrical (R and B) Division Surat

Required
2

FDR for EMD ( Not less than 180 Days) in favour of Deputy Executive Engineer Electrical (R and B) Sub Division Vyara

Required
3

Certificate Copy of Income Tax Pan Card

Required
4

Solvency Certificate of Scheduled/ Nationalized Bank issued in on or after 01/01/2026 (Minimum 20 Percentage Amount Put to tender.).

Required
5

Latest Valid License of Electrical Contractor

Required
6

GST Registration Certificate

Required
7

Valid Electrical Registration certificate of Approved contractor E2 class and above

Required
8

Kindly Attach Scan Copy of Form 3A for successfully completing the Similar Type of work of Government of Gujarat works completed in last Five Financial years. . (Board, Corporation, Nigam etc. works will not be considered)

Required
9

The experience certificates in form 3(A) issued by Event Management company or private organization function will not be considered

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 8th January 2026 at 6:00 PM. Bidders must ensure all documents are uploaded and complete before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Eligible bidders must submit:

  • D.D. for tender fee
  • FDR for EMD (not less than 180 days)
  • Income Tax PAN Card
  • Solvency Certificate (minimum 20% of tender value)
  • Valid Electrical Contractor License
  • GST Registration Certificate
  • Electrical Registration Certificate (E2 class or above)
  • Form 3A experience certificates for relevant government projects
    All documents must be valid and submitted as per tender guidelines.
How is the evaluation of bids conducted?

Bids are evaluated in two stages: eligibility and technical compliance, followed by commercial evaluation. The criteria include:

  • Document verification (30%)
  • Technical capability and experience (40%)
  • Price competitiveness (30%)
    Minimum qualifying marks are 50% for eligibility. The highest scoring bid will be awarded the contract.
Can I attend a training session for online bidding?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to attend to understand the online bidding process and ensure smooth submission.

What is the scope of work for this tender?

The scope includes providing temporary electrical infrastructure, outdoor sound systems, and standby DG sets for the Kite Festival in Tapi District. Key tasks involve site assessment, design, procurement, installation, testing, and dismantling, all adhering to safety and technical standards specified in the tender documents.