Government Tender for Electrical Works: Replacing Water Cooler & RO System in Mehsana
Progress
This government tender offers an excellent opportunity for electrical contractors to participate in upgrading water supply infrastructure at the Mehsana district office. The project involves replacing the existing Water Cooler and RO system at Jilla Tijori Kacheri, ensuring compliance with safety and quality standards. The tender, issued by the Roads and Buildings Department of Gujarat, seeks experienced firms with valid electrical licenses, financial stability, and proven expertise in government infrastructure projects. With a project cost of approximately INR 2,81,080.98 and a 20-day completion timeline, bidders must submit their proposals before the deadline of November 3, 2026. The process emphasizes transparency, technical compliance, and timely delivery, making it a strategic opportunity for qualified electrical contractors aiming to contribute to public sector facility improvements.
Scope Of Work
• Remove and dispose of the existing Water Cooler and RO system at the specified location.
• Supply and install new Water Cooler and RO system as per technical specifications.
• Ensure all electrical connections are compliant with safety standards.
• Conduct testing and commissioning of the installed systems.
• Provide necessary documentation and warranty certificates.
The process involves:
- Site inspection and assessment.
- Submission of technical and financial bids.
- Approval of bid documents.
- Commencement of work post contract signing.
- Installation and testing.
- Final handover and documentation.
| Specification | Details |
|---|---|
| Water Cooler Capacity | As per technical standards |
| RO System Capacity | As per technical standards |
| Power Supply | 220V, 50Hz |
| Certification | Must meet BIS standards |
| Warranty Period | Minimum 1 year |
• All work must adhere to safety and quality standards specified by the department.
• The contractor shall ensure minimal disruption during installation.
• Post-installation training and handover are mandatory.
Technical Specifications
| Parameter | Specification |
|---|---|
| Water Cooler | Capacity: Standard, BIS compliant |
| RO System | Capacity: Standard, BIS compliant |
| Power Supply | 220V, 50Hz |
| Installation Standards | As per IS standards |
| Certification | BIS, IEC standards |
Sequential procedures include:
- Site assessment.
- Material procurement.
- Installation as per technical standards.
- Testing and commissioning.
- Final approval and documentation.
Financial Requirements
The estimated project cost is INR 2,81,080.98. Bidders must submit a detailed financial proposal including itemized costs for equipment, labor, and miscellaneous expenses. Payments will be made in milestones: 50% upon commencement, 30% after installation, and 20% after successful commissioning. The bid must include all applicable taxes and duties. The department reserves the right to negotiate and approve final costs. The bid validity period is 120 days from the submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
20 Days
Currency Type
Single
Bid Submission Start
18-10-2026 14:00:00
Document Download End
03-11-2026 12:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹2,81,081
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER, MEHSANA ELECTRICAL (R&B) SUB DIVISION, MEHSANA
Bid Opening Authority
DEPUTY EXECUTIVE ENGINEER, MEHSANA ELECTRICAL (R&B) SUB DIVISION, MEHSANA
Address
BLOCK A , 3RD FLOOR, BAHUMALI BHAVAN, MEHSANA
Contact Details
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Documents 6
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
NOTICE NO 13.pdf
TENDER_DOCUMENT
PQ CRETERIA.pdf
TENDER_DOCUMENT
schedule a b and dm.pdf
TENDER_DOCUMENT
STANDARD BIDDING DOCUMENTS.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
03-11-2026 12:02
03-11-2026 12:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Kindly attach Scan copy of Tender fee [Demand Draft ] in Favor of Executive Engineer, Mehsana Electrical (R&B) Division, Mehsana
RequiredKindly attach Scan copy of E.M.D. (Not Less than 180 Days) in FDR Form only in Favor of Deputy Executive Engineer, Mehsana Electrical (R&B) Sub Dn., Mehsana / Exemption Certificate
RequiredKindly attach Scan copy of Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank of current calendar year 2026 or As per Registration certificates condition no. 06
RequiredKindly attach Scan copy of Valid PAN Card.
RequiredKindly attach scan copy of Valid G.S.T number.
RequiredScanned Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory [Renewal Receipt of Registration is not valid]
RequiredKindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is not valid]
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Eligibility Criteria
✓ Must have valid electrical contractor license for the appropriate class.
✓ Must submit a Demand Draft of INR 600 as tender fee.
✓ Must provide an EMD (Earnest Money Deposit) in the form of FDR valid for at least 180 days, favoring the Deputy Executive Engineer, Mehsana Electrical (R&B) Sub Division.
✓ Must demonstrate a bank solvency of at least 20% of the tender value, issued by a nationalized or scheduled bank for the current year 2026.
✓ Must possess a valid PAN Card and G.S.T registration.
✓ Must submit valid registration of electrical contractor and electrical contractor license.
| Qualification | Requirement |
|---|---|
| Electrical Contractor License | Valid and appropriate for electrical works |
| Financial Solvency | Bank solvency of minimum 20% of tender value |
| Certification | PAN, G.S.T, Registration |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this electrical works tender?
The bid submission deadline is 03-11-2026 at 12:00 PM. Bidders must upload all required documents and complete the submission process before this time to be considered.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Demand Draft for tender fee
- EMD in FDR form
- Bank solvency certificate
- Valid PAN Card
- G.S.T registration
- Valid electrical contractor registration and license
All documents must be scanned and uploaded as per the specified guidelines.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), financial proposal (30%), and experience credentials (20%). Bidders must meet minimum qualifying marks and provide complete documentation. The highest scoring compliant bid will be selected.
Is there any training or support available for online bidding?
Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. Bidders are encouraged to attend to understand the online bidding process and obtain digital certificates required for submission.
What are the technical specifications for the Water Cooler and RO system?
The systems must be BIS compliant, with capacities suitable for government office use, powered at 220V, 50Hz. Installation must follow IS standards, and a minimum one-year warranty is required. Details are outlined in the tender documents linked above.