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Active Open State Governments & UT NPROCURE

Government Tender for Electrical Works: Renovation of Conference Sound System at Collector Office Navsari

Bid Publish Date

24-Jul-2026, 8:30 am

Bid End Date

31-Jul-2026, 8:30 am

Value

₹34,49,084

Location

VALSAD , GUJARAT
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Progress

Issue24-Jul-2026, 8:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

15  Days

Currency Type

Single

Categories 5

ELECTRICAL ALTERATION OF BUILDING RENEWAL OF BLDG SOUND SYSTEM ALTERATION

This government tender offers an excellent opportunity for electrical contractors and AV system providers to participate in the renovation of the conference sound system at the Collector Office in Navsari, Gujarat. The project involves upgrading existing electrical wiring and installing modern audio-visual equipment to enhance communication facilities for government functions. With a project value of approximately 34.49 lakh INR and a completion timeline of 15 days, the tender is open to qualified firms with proven experience in government electrical and sound system projects. Bidders must meet strict eligibility criteria, including valid certifications, financial stability, and local presence in Gujarat. The process involves online submission, technical evaluation, and timely bid opening, with detailed procedures outlined in the tender documents. This opportunity is ideal for experienced electrical and AV system companies seeking to expand their portfolio in government infrastructure projects. Ensure your bid complies with all requirements to secure this contract and contribute to improving government communication infrastructure in Gujarat.

Scope Of Work

The scope of work for this electrical renovation tender includes:

  • Dismantling of existing sound system and electrical fixtures as per the dismantle list provided.
  • Installation of new electrical wiring and power supply systems to support upgraded sound and audio-visual equipment.
  • Supply and installation of conference sound system including microphones, speakers, amplifiers, and control units.
  • Testing and commissioning of all installed systems to ensure compliance with technical standards.
  • Provision of support and maintenance services for a specified period post-installation.

The process involves the following steps:

  1. Site assessment and preparation based on the dismantle list.
  2. Electrical wiring and infrastructure setup as per technical specifications.
  3. Installation of audio-visual equipment in designated conference areas.
  4. System testing and quality assurance.
  5. Handover and documentation including user manuals and support certificates.
Specification Details
Estimated Cost Approximately 34,49,083.95 INR
Completion Period 15 days
Location Collector Office, Navsari
Certification Valid electrical and sound system certifications

All work must adhere to the technical and safety standards outlined in the tender documents and Schedule B Sound System.pdf.

Technical Specifications

The technical specifications include:

Parameter Requirement
Sound System High-quality conference audio system with microphones, speakers, and amplifiers
Power Supply Stable electrical wiring with backup provisions
Installation Standards Compliant with Schedule B Sound System.pdf
Testing System to be tested for clarity, coverage, and functionality

Sequential procedures:

  1. Conduct site assessment.
  2. Prepare electrical infrastructure.
  3. Install sound system components.
  4. Perform system calibration.
  5. Final testing and approval.

All technical work must meet the standards specified in the tender documents and Schedule B Sound System.pdf, ensuring durability, safety, and performance.

Financial Requirements

The estimated project cost is approximately 34,49,083.95 INR. Bidders must submit a refundable EMD of an amount not less than 180 days FDR, along with the tender fee of 1500 INR. Payment terms include:

  • Initial payment upon contract signing.
  • Progress payments based on milestones.
  • Final payment after successful completion and acceptance.
Cost Component Amount (INR)
Tender Fee 1500
Estimated Cost 34,49,083.95
EMD As per FDR submitted

All payments must be made through the prescribed online channels, and invoices should align with project milestones as specified in the contract.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹34,49,084

Bid To RA

No

Item Category

Electrical Works

Authority & Contact

Officer Inviting Bids

Executive Engineer, Electrical (R&B) Division, Valsad

Bid Opening Authority

Executive Engineer, Electrical (R&B) Division, Valsad

Address

1st Floor Jilla seva Sadan-2 ,Valsad

Contact Details

02632242960

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Documents 8

Schedule B Sound System.pdf

TENDER_DOCUMENT

PQ Criteria.pdf

TENDER_DOCUMENT

Dismantle List.pdf

TENDER_DOCUMENT

Annexure-A.pdf

TENDER_DOCUMENT

Annexure-B.pdf

TENDER_DOCUMENT

Annexure-C.pdf

TENDER_DOCUMENT

Notice No 08 of 2026-27.pdf

TENDER_DOCUMENT

4.0 FINAL _ SBD (Electrical Work) _ 2024 _ 120 pg (1).pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid GST Registration and PAN Card.
  • ✓ Must submit D.D. for Tender Fee of 1500 INR and FDR for EMD not less than 180 days.
  • ✓ Must provide Solvency Certificate from a Scheduled or Nationalized Bank for the current year 2026.
  • ✓ Must have office, workshop, and service center in Gujarat.
  • ✓ Must upload Declaration Letter of Bidder (Annexure-A) and support certificate from OEM (Annexure-B).
  • ✓ Must submit Form-3A as per PQ criteria.
  • ✓ Demonstrate annual financial turnover as per the qualification criteria.
Qualification Requirement Details
Financial Stability Annual turnover as specified in PQ criteria
Local Presence Office, workshop, and service center in Gujarat
Certification Valid certificates as per tender requirements

All documents must be valid, clear, and submitted through the specified online portal before the deadline.

Bidding Process

Process Timeline

1. Preliminary Stage

31-07-2026 14:15

2. Commercial Stage

31-07-2026 14:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

D.D. for Tender Fee

Required
2

FDR for EMD (Not less than 180 days)

Required
3

Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year 2026

Required
4

PAN Card

Required
5

GST Registration

Required
6

The Bidder, OEM must have one office, Workshop and Service Centre in Gujarat.

Required
7

Upload scan copy of Declaration Letter of Bidder ( Annexure -A)

Required
8

Bidder must provide the certificate of support for parts from OEM for this work along with Bid (Annexure -B)

Required
9

Upload scan copy of Form-3A. (as per PQ Criteria)

Required
10

Annual financial turnover. (as per PQ Criteria)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for bid submission is 31st July 2026 at 14:00 hours. Bidders must upload all required documents and complete the submission process before this deadline to be considered.

What documents are required to participate in this tender?

Eligible bidders must submit:

  • D.D. for Tender Fee
  • FDR for EMD (not less than 180 days)
  • Solvency Certificate from a scheduled/nationalized bank
  • PAN Card and GST Registration
  • Declaration Letter (Annexure-A)
  • Support certificate from OEM (Annexure-B)
  • Form-3A and financial statements as per PQ criteria.
    All documents should be uploaded through the official portal before the deadline.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial bid (30%), and OEM support and experience (20%). Minimum thresholds must be met, including technical scores above 50 points. The highest scoring bid will be awarded the contract.

Is there any training available for online bidding?

Yes, a free vendor training camp is organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. Bidders are encouraged to attend to understand the online bidding process better and ensure smooth submission.

What is the estimated value of this electrical renovation project?

The estimated project cost is approximately 34,49,083.95 INR. The project involves upgrading the conference sound system at the Collector Office, Navsari, with a completion period of 15 days after contract signing.

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