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Open Miscellaneous NPROCURE

Government Tender for Electrical Works: Providing & Erecting Public Address System at Bhaktraj Dada Khachar College

Bid Publish Date

09-May-2025, 2:30 pm

Bid End Date

17-May-2025, 10:30 am

EMD

₹9,500

Value

₹9,18,330

Location

BHAVNAGAR , GUJARAT

Progress

Issue09-May-2025, 2:30 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹900

Contract Form

Works

Completion Period

15  Days

Currency Type

Single

Categories 4

PUBLIC ADDRESS SYSTEM ELECTRICAL AUDIO VIDEO EQUIPMENT MUSICAL FOUNDATION

This government tender offers a valuable opportunity for electrical contractors to participate in public sector projects in Gujarat. The project involves providing and erecting a Public Address System at Bhaktraj Dada Khachar Arts and Commerce College in Gadhada, District Botad. Organized by the Bhavnagar Electrical Division, the tender emphasizes quality installation, compliance with technical standards, and timely completion within 15 days. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The process is fully online via the NPROCURE portal, ensuring transparency and efficiency. This project is ideal for companies specializing in electrical works, campus infrastructure, and audio-visual systems seeking government contracts in Gujarat. The estimated project value is approximately ₹9,18,330.41, with detailed specifications and conditions outlined in the tender documents. Bidders are encouraged to participate early, attend training sessions, and submit comprehensive bids to secure this government contract.

Scope Of Work

The scope of work includes:

  • Supplying all necessary materials, equipment, and accessories for the public address system.
  • Erecting and installing the public address system at designated locations within the college premises.
  • Ensuring proper wiring, grounding, and safety standards as per technical specifications.
  • Testing the entire system for functionality, sound clarity, and coverage.
  • Commissioning the system and providing training to college staff if required.

Key deliverables include:

  • Complete installation of the public address system.
  • Certification of system testing and commissioning.
  • Submission of operation and maintenance manuals.
Specifications Details
System Type Public Address System with Amplifiers, Microphones, Speakers
Power Supply 230V AC, 50Hz
Coverage Area College Auditorium, Classrooms, Open Campus
Technical Standards As per tender booklet and relevant BIS standards

Sequential process:

  1. Site survey and assessment.
  2. Material procurement.
  3. Installation and wiring.
  4. System testing.
  5. Final commissioning and handover.

Technical Specifications

The technical specifications require the system to include high-quality amplifiers, microphones, and speakers capable of covering the entire campus area. The system must comply with BIS standards and be suitable for outdoor and indoor environments. Installation procedures involve secure mounting, proper wiring, and grounding. The system should support remote operation and have backup power options. Sequential installation steps:

  • Site assessment and layout planning.
  • Procurement of specified equipment.
  • Installation as per technical drawings.
  • System testing for sound clarity and coverage.
  • Final system calibration and commissioning.
Parameter Specification
Amplifier Power Minimum 500W
Microphones Wireless and wired options
Speakers Weatherproof, outdoor-capable
Power Backup UPS with 2 hours backup
Control System Remote and manual controls

Technical compliance is mandatory for system approval and certification.

Financial Requirements

The total estimated project cost is approximately ₹9,18,330.41, which includes material, labor, testing, and commissioning. The bidder must submit an EMD of ₹9,500 in the form of FDR or exemption certificate. Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after installation and initial testing.
  • 20% upon final acceptance and handover.
Cost Breakdown Amount
Material & Equipment 60%
Labor & Installation 30%
Testing & Commissioning 10%

All payments are subject to certification by the project engineer and adherence to contract terms.

Documents 6

Make List- Gadhda Collage Sound System.pdf

TENDER_DOCUMENT

SBD WTIH ELE BOOKLET FOR DEE LEVEL.pdf

TENDER_DOCUMENT

SCH-A.pdf

TENDER_DOCUMENT

SCH-B.pdf

TENDER_DOCUMENT

tender details Updated DADA Kachar Collage gadhda.pdf

TENDER_DOCUMENT

નિવિદા -3.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must hold a valid Electrical Contractor License issued by the IMP Department.
✓ Must provide a certified copy of Income Tax PAN Card.
✓ Solvency Certificate from a scheduled or nationalized bank for the year 2025, covering at least 20% of the estimated project cost.
✓ Valid GST Registration Certificate.
✓ Submission of scanned Tender Fee receipt.
✓ Submission of scanned EMD in FDR form or exemption certificate.
✓ Registration Certificate in E-2 Class or higher.
✓ Proven experience in executing similar public address system projects.
✓ Evidence of a local office or service center in Gujarat.

Financial and Qualification Criteria Minimum Requirement
Estimated project cost ₹9,18,330.41
EMD amount ₹9,500
Experience in similar projects At least 1 project in last 3 years
Valid licenses As per government norms
Bank solvency Minimum 20% of estimated cost

Bidding Process

Process Timeline

1. Preliminary Stage

17-05-2025 16:05

2. Commercial Stage

17-05-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Latest valid license of Electrical Contractor issued by the IMP Department.

Required
2

Certified copy of Income Tax PAN Card.

Required
3

Solvency Certificate of Schedule/Nationalized Bank for calendar year 2025 (Minimum 20 of Estimated cost, issued in 2025)

Required
4

GST Registration certificate.

Required
5

Scan Copy of Tender Fee

Required
6

Scan Copy of EMD in FDR Form / Exemption Certificate

Required
7

Valid Registration Certificate in appropriate class. (E-2 Class & above)

Required
8

Agency having experience of Similar type of Work.

Required
9

Documentary evidence for local office/service center in Gujarat

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 17-05-2025 at 4:00 PM. Bidders must upload all required documents and bids before this time to be considered.

What documents are required to qualify for this tender?

Eligible bidders must submit:

  • Valid Electrical Contractor License
  • Income Tax PAN Card
  • Solvency Certificate for 2025
  • GST Registration
  • Tender Fee receipt
  • EMD in FDR or exemption certificate
  • Registration in E-2 Class or above
  • Experience in similar projects
  • Local office/service center evidence in Gujarat

All documents must be current and compliant with tender specifications.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), price competitiveness (30%), and past performance (20%). Minimum technical score is 70%. The highest scoring bid will be selected for award, ensuring transparency and fairness.

Can I submit physical documents?

No, all submissions must be made electronically via the NPROCURE portal. Physical submissions are not accepted under this tender process. Ensure all scanned copies are clear and complete.

Who can I contact for support during the bidding process?

For assistance, contact the Electrical Division Officer at [email protected] or call +91-XXX-XXXXXXX. Support sessions are held every Saturday at (n)code solutions, Ahmedabad, to guide bidders through online procedures.