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Government Tender for Electrical Works: Providing & Erecting Public Address System at Bhavnagar Arts College

Bid Publish Date

28-May-2025, 1:30 pm

Bid End Date

12-Jun-2025, 10:30 am

EMD

₹2,600

Value

₹2,54,156

Location

BHAVNAGAR , GUJARAT

Progress

Issue28-May-2025, 1:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

PUBLIC ADDRESS SYSTEM ELECTRICAL AUDIO VIDEO EQUIPMENT MUSICAL FOUNDATION

This government tender offers an exciting opportunity for qualified electrical contractors to bid for providing and erecting a Public Address System at the Government Arts College in Talaja, Bhavnagar. The project aims to enhance campus communication infrastructure through professional installation, testing, and commissioning of audio equipment. Organized by the Bhavnagar Electrical Division under the Roads and Buildings Department, the tender invites experienced bidders with valid licenses, proven project experience, and financial stability. The scope includes installing speakers, amplifiers, microphones, and control systems, adhering to safety and quality standards. The project value is approximately ₹2,54,156.40, with a bid submission deadline of June 12, 2025. Interested bidders must meet eligibility criteria, submit all required documents, and participate through the online procurement portal. This tender provides a strategic opportunity for electrical firms specializing in public address systems and campus infrastructure projects to secure a government contract in Gujarat.

Scope Of Work

The scope of work includes:

  • Supplying and installing Public Address (PA) system components at the designated location within the Government Arts College.
  • Erecting the PA system including mounting speakers, amplifiers, microphones, and control units.
  • Testing the entire system for functionality, sound clarity, and coverage.
  • Commissioning the system to ensure operational readiness.

Key deliverables:

  • Complete installation of PA system as per specifications.
  • Providing all necessary cables, mounting hardware, and accessories.
  • Conducting system testing and quality assurance.
  • Handing over the operational system with user training.

Sequential process:

  1. Site inspection and assessment.
  2. Procurement of equipment and materials.
  3. Installation and mounting.
  4. System testing and adjustments.
  5. Final handover and documentation.
Specification Details
Power Supply 220V AC, 50Hz
Coverage Area Approx. 200 meters radius
System Components Microphones, speakers, amplifiers, control panel
Compliance Meets government safety and quality standards

All work must be completed within the specified completion period, as detailed in the tender document.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Supply 220V AC, 50Hz
Speakers Weatherproof, high-decibel outdoor speakers
Amplifiers Suitable for outdoor coverage
Microphones Wireless or wired, with noise cancellation
Control System Digital control panel with remote access
Compliance Must adhere to IS standards and government safety norms

Installation process:

  • Site assessment and layout planning.
  • Procurement of approved equipment.
  • Installation of speakers and amplifiers.
  • System wiring and connection.
  • Functional testing and calibration.
  • Final system handover.

All technical work must conform to the specifications outlined in the tender documents and relevant standards.

Financial Requirements

The estimated project cost is ₹2,54,156.40. The financial breakdown is as follows:

Item Cost
Equipment ₹1,80,000
Labor ₹50,000
Miscellaneous ₹24,156.40

Payment terms:

  • 30% advance on contract signing.
  • 40% after installation completion.
  • 30% post successful testing and handover.

Bidders must submit a detailed financial proposal along with their bid, ensuring transparency and compliance with the stipulated budget.

Documents 6

nivida-4.pdf

TENDER_DOCUMENT

SBD WTIH ELE BOOKLET FOR DEE LEVEL.pdf

TENDER_DOCUMENT

sch-A.pdf

TENDER_DOCUMENT

sch-b.pdf

TENDER_DOCUMENT

tender details.pdf

TENDER_DOCUMENT

Make for sound.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must possess a valid Electrical Contractor license issued by the IMP Department.
  • ✓ Certified copy of Income Tax PAN Card.
  • ✓ Solvency Certificate from a Schedule/Nationalized Bank for the year 2025, minimum 20% of estimated project cost.
  • ✓ GST Registration certificate.
  • ✓ Proof of Tender Fee payment.
  • ✓ EMD in FDR form or exemption certificate.
  • ✓ Valid registration in the appropriate class (E-2 or above) as per Gujarat R&B Department guidelines.
  • ✓ Demonstrated experience in executing similar public address or electrical infrastructure projects.
  • ✓ Documentary evidence of a local office or service center within Gujarat.
Qualification Details
License Valid Electrical Contractor license
Experience Similar projects completed in last 3 years
Financial Solvency certificate of minimum 20% of estimated cost
Registration R&B Department registration in appropriate class
Local Office Evidence of Gujarat-based service center

Bidding Process

Process Timeline

1. Preliminary Stage

12-06-2025 16:05

2. Commercial Stage

12-06-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Latest valid license of Electrical Contractor issued by the IMP Department.

Required
2

Certified copy of Income Tax PAN Card.

Required
3

Solvency Certificate of Schedule/Nationalized Bank for calendar year 2025 (Minimum 20 of Estimated cost, issued in 2025)

Required
4

GST Registration certificate.

Required
5

Scan Copy of Tender Fee

Required
6

Scan Copy of EMD in FDR Form / Exemption Certificate

Required
7

Valid Registration Certificate in appropriate class. (E-2 Class & above)(Govt. of Guj., R&B Deptt. Paripatra No. TNC-10-2016-(FA-591-16)02-C; dtd. 3.9.2016)

Required
8

Agency having experience of Similar type of Work.

Required
9

Documentary evidence for local office/service center in Gujarat

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12th June 2025 at 4:00 PM. Bidders must upload all required documents and bid proposals before this time to be considered.

What are the eligibility criteria for bidders?

Bidders must possess a valid electrical contractor license, demonstrate experience in similar projects, provide a solvency certificate, GST registration, and local office evidence within Gujarat. All documents must be submitted as specified in the tender.

How can I obtain the tender documents?

Tender documents are available for free download from the official procurement portal. Visit the tender link, create an account if needed, and download the files directly. Support is available via the contact details provided.

What is the scope of work involved in this tender?

The scope includes supplying, installing, testing, and commissioning the Public Address System at the Government Arts College in Talaja. It involves mounting speakers, wiring, system calibration, and handing over the operational system to the client.

What are the payment terms for the awarded contract?

Payments will be made in three installments: 30% advance, 40% after installation completion, and 30% after successful testing and handover, as detailed in the tender document.