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Open State Governments & UT NPROCURE

Government Tender for Electrical Works: Providing Temp. Sound System at Shuklatirth, Bharuch

Bid Publish Date

26-Feb-2026, 5:50 pm

Bid End Date

03-Mar-2026, 2:00 pm

Value

₹4,76,177

Location

BHARUCH , GUJARAT

Progress

Issue26-Feb-2026, 5:50 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers an opportunity for qualified electrical and event management companies to provide temporary sound system services for the Shuklatirth Cultural Programme in Bharuch, Gujarat. The project involves setup, testing, and support of high-quality audio equipment during the event scheduled from 07-03-2026 to 08-03-2026, including rehearsals. Bidders must meet strict eligibility criteria, including valid licenses, experience in government projects, and financial stability. The tender process is fully online, with detailed documentation available for download. With an estimated project cost of approximately ₹4,76,177.38, this is a valuable opportunity to contribute to cultural promotion while engaging in a state government project. Bidders are encouraged to participate early and ensure compliance with all technical and procedural requirements to secure this contract.

Scope Of Work

The scope of work includes:

  • Provision of temporary sound system for the Shuklatirth Cultural Programme.
  • Setup and dismantling of audio equipment, microphones, speakers, and related accessories.
  • Rehearsal support prior to the event dates.
  • Ensuring high-quality sound output suitable for a cultural event.
  • Compliance with technical specifications and safety standards.

The process involves:

  1. Site inspection and assessment by the contractor.
  2. Delivery and installation of sound equipment as per specifications.
  3. Testing and commissioning before the event.
  4. On-site support during the event days.
  5. Dismantling and removal of equipment post-event.

Specifications include:

Equipment Type Minimum Power Brand Requirements Power Backup
Speakers 200W each Approved brands Yes
Microphones Wireless & Wired As approved N/A
Mixing Console 16 channels As specified Yes

All equipment must be new or in excellent working condition and compliant with safety standards.

Technical Specifications

The technical specifications include:

Equipment Minimum Power Brand Power Backup
Speakers 200W Approved brands Yes
Microphones Wireless & Wired As approved N/A
Mixing Console 16 channels As specified Yes

Sequential procedures:

  1. Conduct site survey.
  2. Prepare equipment as per specifications.
  3. Install and test the system.
  4. Perform rehearsals.
  5. Support during the event.
  6. Dismantle and remove equipment.

All technical equipment must meet the specified standards and be compliant with safety and quality norms.

Financial Requirements

The approximate budget for this project is ₹4,76,177.38. The payment will be made in accordance with the terms specified in the tender document, typically after successful completion and approval of the work. The financial breakdown includes:

Cost Component Amount
Equipment Rental As per quotation
Setup & Dismantling As per quotation
Rehearsal Support As per quotation

Payment terms:

  • 30% advance upon contract signing.
  • 70% after successful completion and approval.
  • Payments will be processed through electronic transfer after submission of necessary documents.

Bidders must submit detailed financial proposals aligned with the scope of work.

Documents 8

01. Notice Inviting Online tender.pdf

TENDER_DOCUMENT

02. SBD.pdf

TENDER_DOCUMENT

03. Schedule B.pdf

TENDER_DOCUMENT

04. Short Online Notice SDC 18.pdf

TENDER_DOCUMENT

05.Contractor Registration Paripatra.pdf

TENDER_DOCUMENT

06. General Terms and Conditions for Tender.pdf

TENDER_DOCUMENT

07.Liability period G.R..pdf

TENDER_DOCUMENT

08.ELECTRICAL G.R..PDF

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid contractor registration in E-2 Class or above (Electrical).
✓ Must possess a valid Electrical Contractor License.
✓ Must submit G.S.T. registration and PAN card.
✓ Must provide solvency certificate from a nationalized or scheduled bank.
✓ Experience in executing government-sponsored electrical or sound system projects in the last five years.

Qualification Criteria Details
Tender Fee Demand Draft of ₹600
E.M.D. FDR in favor of the department, equal to the specified amount
Experience Minimum of one similar project of 50% of the estimated cost
Validity All documents must be valid at the time of submission

Note: Subcontracted work or private organization projects will not be considered for experience.

Bidding Process

Process Timeline

1. Preliminary Stage

03-03-2026 14:05

2. Commercial Stage

03-03-2026 14:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee (only Demand Draft is Valid).

Required
2

E.M.D. as SD (5 per.) in FDR Format

Required
3

Nationalized / Schedule Bank Solvency.

Required
4

Pan Card.

Required
5

G.S.T. Registration.

Required
6

Valid Contractor Registration in E-2 Class and above. (Electrical)

Required
7

Valid Electrical Contractor License

Required
8

Experience (Work Order & Completion Certificate (Form-3A)) of similar work (GOVT.) executed in last five year. (Minimum single work of 50 percent Amount of Estimate) (The experience certificates in form 3(A) ●Work Order issued by Event Management company or private organization, Board/Nigam, corporation function will not be considered. ●Sublet work will not be considered. ●many works clubbed together such as annual rate contract works will not be considered. ●Other than state government program such as board, Nigam, corporation experiences will not be considered.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 03-03-2026 at 14:00. Bidders must upload all required documents and submit their bids before this time to be considered.

What documents are required to participate in this tender?

Eligible bidders must submit:

  • Tender fee via Demand Draft
  • E.M.D. in FDR format
  • Valid contractor registration and electrical license
  • G.S.T. registration and PAN card
  • Solvency certificate
  • Experience certificates for similar government projects
    All documents must be valid and submitted as per the specified format.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance, experience, financial proposal, and financial stability. Each criterion has a maximum score, with minimum thresholds to qualify. The highest-scoring bid will be selected for award.

Can I attend a pre-bid meeting?

Yes, a pre-bid meeting may be scheduled to clarify doubts. Details will be communicated via the tender portal. Attendance is recommended to ensure understanding of technical and procedural requirements.

What are the key technical specifications for the sound system?

The sound system must include speakers of at least 200W, wireless and wired microphones, and a 16-channel mixing console. Equipment must be new or in excellent condition, compliant with safety standards, and capable of delivering high-quality audio suitable for a cultural event.