Government Tender for Electrical Works & Vehicle Hiring at Palanpur - UGVCL
Bid Publish Date
07-Sep-2026, 12:30 pm
Bid End Date
21-Oct-2026, 9:40 am
Value
₹19,99,998
Location
Progress
This government tender issued by Uttar Gujarat Vij Company Limited (UGVCL) offers an opportunity for qualified contractors to participate in electrical infrastructure development and vehicle hiring services at Palanpur, Gujarat. The project involves hiring a diesel Bolero vehicle with driver for 24 hours, supporting regional power and transportation needs. With a total estimated value of approximately INR 20 lakh, the tender is open to experienced bidders who meet the specified eligibility criteria, including valid licensing, experience, and financial stability. The procurement process is conducted electronically, ensuring transparency and efficiency. Bidders are encouraged to review detailed technical and financial requirements, download the tender documents, and participate in the online bidding process. The project aims to enhance service delivery, infrastructure reliability, and regional development in the Gujarat power sector. Key dates, submission procedures, and evaluation criteria are outlined to facilitate smooth participation. This tender presents a strategic opportunity for companies specializing in vehicle rental and electrical works to collaborate with the government, contributing to Gujarat’s energy and transportation infrastructure growth.
Scope Of Work
The scope of work for this tender includes:
- Hiring of a Closed Body Jeep Diesel Bolero Non A/C Vehicle with driver for 24 hours at Palanpur Highway.
- The vehicle must have Jeep/Taxi/Maxi Passing certification.
- The vehicle should be in good condition, compliant with safety standards, and suitable for government transportation requirements.
- The contractor is responsible for providing a driver with valid license and experience.
- The vehicle must be available for the entire duration as specified, with provisions for replacement if necessary.
The process involves:
- Submission of bid documents including proof of tender fee and EMD.
- Evaluation of bids based on technical compliance and financial offer.
- Awarding the contract to the most suitable bidder.
| Specification | Details |
|---|---|
| Vehicle Type | Diesel Bolero Non A/C |
| Duration | 24 hours |
| Location | Palanpur Highway |
| Certification | Jeep/Taxi/Maxi Passing |
| Driver | Licensed and experienced |
The selected bidder must ensure vehicle readiness, timely service, and compliance with all safety and regulatory standards.
Technical Specifications
The technical specifications for the vehicle include:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Diesel Bolero Non A/C |
| Certification | Must have Jeep/Taxi/Maxi Passing |
| Condition | Well-maintained, roadworthy |
| Driver | Licensed, experienced |
| Service Hours | 24 hours |
| Location | Palanpur Highway |
Sequential procedures for technical compliance:
- Submit vehicle registration documents.
- Provide driver licenses and experience certificates.
- Ensure vehicle inspection and certification validity.
- Confirm availability for the specified duration.
The vehicle must adhere to safety standards, emission norms, and government transportation regulations as specified in the tender documents.
Financial Requirements
The estimated cost for this project is INR 19,99,997.60. The financial proposal should include a detailed breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Rental | 15,00,000 |
| Driver Charges | 3,00,000 |
| Miscellaneous & Taxes | 1,99,997.60 |
Payment terms are as follows:
- 50% advance upon contract signing.
- Remaining 50% after completion of the service period.
- Payments will be processed through bank transfer based on submission of invoice and acceptance.
- All costs must be inclusive of applicable taxes and duties.
Bidders must submit a financial bid aligned with these guidelines, ensuring transparency and compliance with government procurement policies.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
07-09-2026 18:00:00
Document Download End
21-10-2026 15:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹19,99,998
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER, PALANPUR DO-1.
Bid Opening Authority
EXECUTIVE ENGINEER, UGVCL, PALANPUR DO-1.
Address
Opp. Circuit House
Contact Details
Authority Records
BID & GeM Expert Consultancy
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Documents 2
E-Tender Notice No-UGVCL-PLN-01-DO-07-2026-27 .pdf
TENDER_DOCUMENT
SNR-01 PLN-01-DO-07-2026-27 ( PLN H VEHICLE).pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
22-10-2026 12:00
26-10-2026 12:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Attach proof of Tender Fee
RequiredAttach proof of EMD
RequiredOther Required Documents
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration and licensing for vehicle hiring services.
- ✓ Must attach proof of tender fee payment.
- ✓ Must submit proof of Earnest Money Deposit (EMD) as specified.
- ✓ Must provide relevant documents demonstrating experience in vehicle hiring for government or corporate clients.
- ✓ Must adhere to technical specifications and safety standards.
| Qualification Criteria | Details |
|---|---|
| Financial Stability | Minimum annual turnover of INR 10,00,000 in the last 3 years |
| Experience | At least 2 years of experience in vehicle hiring services |
| Certification | Valid vehicle registration and driver licenses |
| EMD | INR 20,000 or equivalent as per tender guidelines |
Note: All documents must be valid and up-to-date, and bidders must meet the minimum thresholds to qualify for further evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 29th September 2026 at 15:00. Bidders must upload all required documents and bids before this time. Late submissions will not be entertained.
What documents are required to participate?
Participants must submit proof of tender fee payment, EMD proof, vehicle registration, driver licenses, and experience certificates. All documents should be valid and uploaded via the online portal as per instructions.
How can I obtain the tender documents?
Tender documents are available for free download from the official procurement portal. Visit the tender link provided and download the PDFs before the bid deadline. Support sessions are also organized for bidder training.
What is the eligibility criteria for bidders?
Bidders must have valid vehicle registration, relevant experience, and financial stability with an annual turnover of at least INR 10 lakh. They must also provide valid EMD and tender fee proof as specified.
How will the evaluation be conducted?
Evaluation will be based on technical compliance (40%) and financial bid (60%). Bidders must meet minimum technical scores and submit competitive financial offers to be shortlisted for award.